HomeMy WebLinkAbout10 District Pipeline Replacement 2007 Agenda Item #
TRUCK. . DOININER
Public
bI � District
Memorandum
To: Board of Directors
From: Neil Kaufman
Date: October 27, 2006
Subject: Construction of the District Pipeline Replacement—2007 Project
1. Why this matter is before the board:
The Water Department has prepared a set of Bid Documents for construction of the District
Pipeline Replacement—2007—Contract A Project.
Approval from the Board of Directors is necessary for two issues related to this project;
1) Approval of the plans and specifications for the project
2) Authorization to advertise for Bids
2. History:
In the Spring of 2006, the District advertised and received for Bids for two construction projects:
District Pipeline Replacement — 2006 — Contract A and District Pipeline Replacement —
2006 — Contract B. The District Pipeline Replacement — 2006 — Contract A involved
construction of just under 10,000 feet of pipeline on Chalet Road, Chateau Way, Cristallina
Way, Edelweiss Place and Swiss Lane. The District Pipeline Replacement — 2006 —
Contract B involved construction of about 7,600 feet of pipeline on Bennett Flat Road,
Lausanne Way and Mougle Lane.
A CEQA Mitigated Negative Declaration covering the 2006 Contract A work was filed with
Nevada County on April 14, 2006. The 2006 Contract B work was categorically exempt from
C EQA.
After the Bid Opening, the Contract B project was awarded to Longo Incorporated. The Contract A
project was not awarded considering that the bids received were higher than expected and the Water
Department did not have sufficient funds to build both projects.
During 2006, the Water Department has made presentations to the Board regarding the need for
additional pipeline replacement work. In the fall of 2006, the District issued Certificates of
Participation totaling about $28.5 million. About $ 11.3 million is intended for pipeline replacement
work over the next few years.
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3. New information:
As discussed at the October 18, 2006 Board meeting, the pipelines included in the District
Pipeline Replacement — 2006 — Contract A are still in poor condition and in need of
replacement.
A new set of contract documents was been prepared entitled District Pipeline Replacement—
2007— Contract A project. This is essentially the 2006 project with a new name. The plans
and specifications are complete and ready to be advertised. The current project schedule is
given below:
November 1, 2006—Board Authorization to Begin Advertising for Bids
December 13, 2006—Bid Opening
December 20, 2006—Award of Contract
May 2007—Begin Construction
The Water Department is currently working on preparing the Contract Documents for a planned
District Pipeline Replacement—2007— Contract B project. This contract should be ready for
advertising at the beginning of December. It is expected that all of the Contract B work will be
categorically exempt from CEQA.
4. Recommendation:
I recommend that the Board:
1) Approve of the plans and specifications for the District Pipeline Replacement —
2007—Contract A project.
2) Authorize staff to begin advertising for Bids with a Bid Opening Date of
December 13, 2006.
Attachments:
Figure showing location of proposed project
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