HomeMy WebLinkAbout7 Extend Water Efficient Toilet contractAgenda Item # 7
CONSENT
To: Board of Directors
From: Steven Poncelet
Date: August 03, 2011
Subject: Consideration of Extending the Contract for the Water Efficient
Toilet Exchange Program
1. WHY THIS MATTER IS BEFORE THE BOARD
The item before the Board is a proposed contract extension for the Water Efficient
Toilet Exchange Program that is greater than $15,000 and requires Board approval.
2. HISTORY
This District has been expanding our water conservation programs to coincide with the
Water Meter Project. One established area for water conservation is conversion to
water efficient toilets. The District launched the Water Efficient Toilet Exchange
Program in late 2010 with an award of a contract to Western Nevada Supply. This
program provides a free exchange (up to three toilets per household) of older,
inefficient toilets for new, 1.6 gallon per flush (gpf) or less toilets. The program
includes both a Saturday exchange at the District along with a continuous exchange
throughout the year at Western Nevada Supply's store -front. The scope of work
included exchanging up to 200 toilets over a period starting November 1, 2010 and
ending October 31st, 2011.
3. NEW INFORMATION
The Water Efficient Toilet Exchange Program has been very well received by our
customers and Western Nevada Supply has performed well. The original 1-year
contract for approximately 200 toilets has been completed in less than 8-months and
customer demand shows no sign of letting up. This program is efficient for
Conservation Department staff to administer and a cost-effective water conservation
program. Feedback from Western Nevada Supply and many local plumbers has also
been positive about the increased business that the District's program has created.
The original contract with Western Nevada Supply included the option to extend, upon
mutual consent, at the existing contract terms and conditions for a one-year period.
District staff is recommending this option given the start-up costs of implementing the
exchange, Western Nevada Supply performance to date, and the strong customer
acceptance of the exchange program.
4. FISCAL IMPACT
The contract extension for the Water Efficient Toilet Exchange Program is for one-
year and an amount not to exceed $22,500 plus tax and a 10% change order
authorization. The current contract was for $24,750 plus tax so the contract extension
would be for an amount not to exceed $49,500 plus tax. Sufficient funds exist within
the FY11 Conservation Department budgets for this program.
S. RECOMMENDATION
Extend the contract with Western Nevada Supply for the Water Efficient Toilet
Exchange Program for one-year for an additional amount not to exceed $22,500 plus
tax with a 10% change order authorization for a new total amount not to exceed
$49,500 plus tax.
Steven Poncelet Michael D. Holley
Public Information & Conservation Manager General Manager