HomeMy WebLinkAboutRES 2015-20 - Board TRUCKEE DONNER
Resolution No. 2015 - 20 PL,E,iH(: llti�ity Di ��
PROCEDURES INCLUDED WITHIN DISTRICT CODE TITLE
2, ADMINISTRATION
WHEREAS, the District Code provides rules and regulations intended to convey a comprehensive
description of the manner in which the District operates, handles its finances and performs its
accounting; and outlines its Code of Conduct; and
WHEREAS, periodically, the District Code should be reviewed and updated to conform to District
Board directives, mission statements, new applicable laws and regulations and improvements; and
WHEREAS, the California Public Records Act Government Code, Section 6252 requires the District
to maintain its official records in accordance with the act; and
WHEREAS, Ralph M. Brown Act Government Code 54950-54963 and the Districts Mission Statement
govern that the District conduct its business in an open and transparent manner; and
• WHEREAS, the revised version of Title 2 will bring the District's codes and policies in line with the
applicable codes and the District's Mission Statement.
NOW THEREFORE, BE IT RESOLVED, that the Board of Directors does hereby adopt the Board
Correspondence procedures as an amendment to and making it a part of, District Code, Title 2,
Administration as follows:
2.56.080 Board Correspondence
2.56.080.1 District staff will forward any correspondence directly addressed to the Board to the
General Manager's Office. The General Manager or his/her designee will forward correspondence
to the Board Members. Should a Board Member wish to ask a question or comment on an email;
he/she should respond only to the person sending the email, never utilizing the "reply all" button.
2.56080.2 When entering the Board room to conduct a public meeting, Board Members shall place
all electronic devices, including but not limited to iPads and cell phones and smart phones, on
"airplane mode". There should be no instant messaging, text messaging, internet searches or any
other types of electronic communications during a public meeting. Ensuring compliance with the
Ralph M. Brown Act (Gov. Code § 54950-54963).
2.56080.3 Each Board Member has an email account set up for him/her through the District's
email server. Board Members should use his/her District email account and the District's email
system to send and receive emails pertaining to District business in order to allow the Deputy
• District Clerk to file such communications so that that they can be easily accessed and produced.
In order to facilitate this process, Board Members will blind copy ("BCC") all incoming and outgoing
emails pertaining to District business to the Deputy District Clerk.
2.56080.03 Each Board Member utilizing in social media should remain professional, courteous
.
and respectful of other Board Members, staff, and District business. At no time should another
Board Member post a comment regarding District business on another Board Member's social
media communications or posts.
PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District in a
meeting duly called and held within said District on the twenty first day of October, 2015 by the
following roll call vote:
AYES: Directors; Aguera, Laliotis, Warmerdam, and President Ellis
NOES:
ABSENT: Director Bender
TRUCKEE DO NER PUBLIC UTILITY DISTRICT
By:
Bob Ellis, Presiders of he Board
ATTEST:
Michael D. Holley, Clerk of the Board
•
•