HomeMy WebLinkAbout10 Power Point Annual Purchase Orders and Contracts
Action Item #10 December 7, 2011 Purchase Orders and ContractsConsideration of Annual
Consideration of Annual Purchase Orders 2 Maximizes competition-Local Preference Procurement when applicable-Advertise in local newspaper-Ensures compliance with District procurement
policy-Efficient procurement-for approval before the fiscal year beginsStaff presents routine annual purchase orders to the Board •Background / History and Contracts
Background / History and ContractsConsideration of Annual Purchase Orders 3 Bids not received or bidding not feasible-Dispense with Bidding-All other bids-year bids-Multi-Bids procured
by other government agencies-Competitive Bids-Sole Source-Types of annual procurements•Procurements greater than $15,000 require Board approval•
Background / History and ContractsConsideration of Annual Purchase Orders 4 Examples: utilities and software-Board approves procurements greater than $15,000-General Manager approves
procurements less than $15,000-proprietary in natureOnly one vendor provides goods or services that are -Sole Source:•
Background / History and ContractsConsideration of Annual Purchase Orders 5 agenciesLaw allows for joint purchasing with the State and other public -General Manager approval-Procure
from lowest responsive vendor-Staff obtains at least 3 telephone quotes-If less than $15,000-Board approval-Procure from lowest responsive vendor-Staff requests Bids or Proposals-If
greater than $15,000-Competitive Process:•
New Information and ContractsConsideration of Annual Purchase Orders 6$ 75,000 (2)Dispense with bidding–$237,573 (3)Competitive bids–$255,000 (3)Extensions for prior contracts–$
70,000 (2)agenciesCompetitive bid via other government –$245,000 (5)–$270,000 (3)Software licenses–$ 85,000 (3)Utilities–$600,000 (11)Sole Source–Attached are five lists of
annual procurements for FY12•
Fiscal Impact and ContractsConsideration of Annual Purchase Orders 7 Funding for these procurements are included in the FY12 •
Recommendation and ContractsConsideration of Annual Purchase Orders 8 as listed and revised in Attachments 1 through 5documents necessary to procure the products and services B) Authorize
the General Manager to execute the required and revised in Attachments 1 through 5 in the Board packetA) Authorize the procurements totaling $1,237,573 as listed
9 and ContractsConsideration of Annual Purchase Orders
10 and ContractsConsideration of Annual Purchase Orders
11 and ContractsConsideration of Annual Purchase Orders
12 and ContractsConsideration of Annual Purchase Orders
13 and ContractsConsideration of Annual Purchase Orders
14 and ContractsConsideration of Annual Purchase Orders