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Action Item # 13 April 15, 2015 Construction Contract2015–Replacement the District Pipeline Consideration of the Award of
Consideration of the District Pipeline 2 Pipes that are old, undersized and have exceeded their useful life–Pipes that are in poor condition and require repeated repairs–existing pipelinesThe
Water Department has an ongoing need to replace •Background / History 2015 Construction Contract–Replacement
Background / History 2015 Construction Contract–Replacement Consideration of the District Pipeline 3 Blvd.optic innerduct at two locations on Northwoods -7,850 feet of fiber–4,900 feet
of water main at three locations on Northwoods Blvd.–project entails:2015 –District Pipeline Replacement The •February 2015–Board workshop•
Consideration of the District Pipeline Yes$1,789,987.10, NVCityCarsonRapid ConstructionYes$1,777,680.55Sparks, NVGerhardt & BerryYes$1,717,000.00Sparks, NVEarthmoversA&KYes$1,514,780.00CALoomis,Civil
Engineering ConstructionYes$1,478,273.75Truckee, CAX Construction-AMYes$1,176,355.16CAYuba City,Newland EntitiesResponsiveBid PriceLocationBidder 4 Six bids were received–Bid opening
was held at 2:00 pm on March 31, 2015•New Information 2015 Construction Contract–Replacement
New Information 2015 Construction Contract–Replacement Consideration of the District Pipeline 5 Newland Entities requested its bid be withdrawn–Newland Entities occurredDiscussions between
District legal counsel and lawyer for •District cannot allow modification of the bid after bid opening–Issue was referred to the District’s legal counsel•its bidDistrict of an error
in On April 1, the low bidder (Newland Entities) informed the •
New Information 2015 Construction Contract–Replacement Consideration of the District Pipeline 6 October 2015–Complete construction –May 2015––April 15, 2015 (tonight)–Bid award –Project
schedule:–Bid price of about $1.48 million–X Construction and Excavation-Award contract to AM–Allow withdrawal of Newland Entities bid–Option 1, award contract to second lowest bidder•Reject
all bids and rebid the project–lowest bidderAllow withdrawal of lowest bidder and award contract to second –Two options to proceed•
New Information 2015 Construction Contract–Replacement Consideration of the District Pipeline 7 either optionSufficient float exists within the project schedule to allow for •October
2015–Complete construction –June 2015––2015May 20, –Bid award –May 7, 2015–Bid opening –Project schedule:–Other interested bidders could submit bid–All previous bidders could submit
a revised bid–Reject all bids and direct staff to rebid the project–Option 2, reject all bids•
New Information 2015 Construction Contract–Replacement Consideration of the District Pipeline 8$5,800-SCO Planning & Engineering –Surveying –$60,104-& Kull Holdredge–Geotechnical Testing
–$1,650-Inland Ecosystems –Environmental Services –Consultants•
Fiscal Impact$1,478,273.75Total$165,073.75Electric Department General Fund$1,313,200.00& Operating ReservesFund Water Department Capital ReplacementAmountFunding Source 2015 Construction
Contract–Replacement Consideration of the District Pipeline 9 10 percent change order allowance recommended•X-Summary of funding sources if contract is awarded to AM•
Recommendations 2015 Construction Contract–Replacement Consideration of the District Pipeline 10 2015–Replacement District Pipeline Reject all bids and direct staff to rebid the •
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Recommendations 2015 Construction Contract–Replacement Consideration of the District Pipeline 12 FundDepartment General Fund to the Water Department General Authorize the transfer of
up to $181,580 from the Electric •reserves to the Water Department General FundDepartment Capital Replacement Fund and Operating Authorize the transfer of up to $1,444,420 from the
Water •for a total not to exceed $1,626,000$1,478,273.75 plus a ten percent change order allowance X Construction and Excavation in the amount of -to AMcontract 2015–Pipeline Replacement
District Award the •Allow Newland Entities to withdraw its bid•