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T UC EE DONNER
public Unlit [district
CONSENT
To:
Board of Directors
From:
Trisha Ruby
Date:
July 15, 2015
Subject: Consider a Contract for Public Access Electric Vehicle Service
Equipment (EVSE)
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of $15,000.
2. HISTORY
Within the greater Truckee region there is a growing level of interest in Plug -In Electric
Vehicles (PEV) and associated support infrastructure.
At the March 2015 Board meeting staff presented a pilot PEV public access charging
station project. This pilot project will provide operational and financial experience
needed to evaluate the impact of PEVs on our electric utility. The pilot installation(s)
will be at one or two locations in the District's service territory. Each installation will
have two Level-2 chargers. The District will also purchase spare equipment to ensure
utility -grade reliability of these projects.
This pilot project will dovetail with an anticipated application to the California Energy
Commission for the upcoming PEV Public Access Charging Infrastructure grant. The
full scope of the grant application has yet to be developed, but would leverage this
summer's pilot installation and propose to expand to include 480 VDC (Fast
Chargers).
3. NEW INFORMATION
The District issued a Request for Proposal (RFP) for the Plug -In Electric Vehicle
Servicing Equipment (EVSE) on June 16th and proposals were due on July 6. The
RFP was advertised in the Sierra Sun and e-mailed to known vendors.
The RFP requested proposals for four Level-2 EVSE network payment enabled
chargers along with installation, commissioning and on -going back office payment and
operation (monitoring and diagnostic) services.
Proposals were received from three organizations: El Camino Electrical
Services/ChargePoint; EV Connect, Inc.; and Greenlots.
A committee reviewed the proposals and scored them based on the proposal clarity,
experience, technical requirements, references and costs. The total possible score
was 100 points. The scores are as follows:
Organization
Average Total Score
Greenlots
93
El Camino Electrical Services/ChargePoint
85
EV Connect, Inc.
75
4. FISCAL IMPACT
As this is a pilot project, future revenue, net of transaction fees, are to be determined.
Sufficient funds exist within the approved FY15 electric budget for this project and will
be funded from the electric general fund.
5. RECOMMENDATION
Authorize the General Manager to enter into a contract with Greenlots for public
access Electric Vehicle Charging Equipment for an amount of $38,893 plus a 10%
change order allowance for an amount not to exceed $42,783 plus tax and shipping.
Steven Poncelet Michael D. Holley
Public Information & Conservation Manager General Manager