HomeMy WebLinkAbout8 Fleet Repair Silver State Truck ServicesAgenda Item # 8
CONSENT
To: Board of Directors
From: Jim Wilson
Date: July 15, 2015
Subject: Consideration of Fleet Repair From Silver State Truck Services
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures over $15,000.
2. HISTORY
Unit 226 is a 1998 International Chassis with a digger derick body.
The digger derrick is a critical part of the District's electric crews' equipment and
provides the ability to properly place power poles to current code and specifications.
Unit 226 is consuming large amounts of motor oil, making it necessary to have it
towed to the closest International dealer, Silver State International of Sparks, Nevada,
for evaluation.
Unit 226 currently has 9,400 hours on the engine; the manufacturer specifications
recommend an in -frame rebuild at 10,000 hours.
3. NEW INFORMATION
To date this year, the District had one International engine failure which the Board
approved the repair cost of just over $15,000. Historicaly, the District spends less
than $12,000 yearly with Silver State International for parts and miscellaneous repairs.
Currently Silver State International is troubleshooting Unit 226 to pinpoint the exact
cause of the excess oil usage. The costs of the repair could vary, however, in the
likely event an in -frame rebuild be required the amount will cost aproximately $16,000.
Due to the high need for this vehicle, staff is requesting preauthorization of the repairs
to Unit 226 to maximize time efficiency. As stated, Unit 226 is a critical piece of
equipment for the day to day operations of the Electric Department. It is imperative
during this time of year the crews can replace and repair poles, so the quicker this unit
is back in service, the more effective the electric crews can operate.
4. FISCAL IMPACT
The District's annual parts procurement is above the authorized spending limit of the
General Manager and requires Board approval.
Sufficient funds exist in the FY15 Electric Budget for this action.
A total of $21,000 has been spent with Silver State International this year. Staff is
requesting that the Board authorize a new not to exceed amount with Silver State
International in the amount of $55,000.
5. RECOMMENDATION
Authorize repair of Unit 226, at Silver State International, for for a total not to exceed
amount of $55,000.
Stephen Hollabaugh
Assistant General Manager
Michael D. Holley
General Manager