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HomeMy WebLinkAboutRES 2014-06 - Board . TRUCKEE DONNER • • P..ol c Uti ity District Resolution No. 2014 - 06 AMENDING THE DISTRICT BYLAWS WHEREAS, the Board of Directors of the Truckee Donner Public Utility District wishes to amend the District Bylaws; and WHEREAS, the Bylaws help to define the Board and how they function regarding operations, duties, normal activity and powers; and WHEREAS, the Bylaws had not been updated since 2007; and WHEREAS, a workshop was held on April 16, 2014 for the Board and the public to review and comment on the proposed changes to the Bylaws; and WHEREAS, the revised version of the Bylaws will bring the District up-to-date and will replace all preceding resolutions or ordinances affecting the Bylaws. NOW THEREFORE, BE IT RESOLVED, that the Board of Directors does hereby adopt the amended District Bylaws. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District in a meeting duly called and held within said District on the twenty first day of May, 2014. AYES: Directors Aguera, Bender, Ellis, Hemig and Laliotis NOES: None ABSTAIN: None ABSENT: None TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tony Laliotis, President • ATWT Michael D. Holley, P.E. Clerk of the Board • Attachment 1 PROPOSED CHANGES TO BYLAWS 2.02.020.8 The officers of the District shall be elected at-the-first-meeting-in December of each year for a one year term. It shall be the policy of the Board to attempt to give each Director the opportunity to serve as President and Vice President for one year during their four-year term. Notwithstanding the foregoing, an incumbent President or Vice President may be re-elected to that office. The officers serve at the pleasure of the Board and may be removed from office prior to the expiration of their one-year term. 2.04.050.1 A written-notice of all meetings (agenda) shall be sent to each Director as far in advance of the meeting as possible, but, in any event, delivered so as to be received 72 hours in advance of the meeting. Notwithstanding the foregoing, and in accordance with Section 2.04.040 herein, notice for all special meetings shall be made at least 24 hours in advance of said meeting. Any Director may,at his discretion,file a signed waiver of such notice with the District. PROPOSED CHANGES TO DISTRICT CODE Delegations from the Board of Directors to the General Manager •I 2.40.010.6(E) Items will be reported to the Board by the Manager Managers-Reper-during regular Board meetings. Board Code of Conduct 2.56.050 Procedural Considerations The Board of Directors will review Board Code of Conduct, the Brown Act and other matters related to Board procedures periodically as part of continuing education. Procurements 3.08.020 Procedure for Purchase of Commodities or Equipment Under$15,000 3.08.020.3 Purchase orders for the purchase of commodities or equipment, with a value of ten thousand dollars ($10,000) or less, may be issued by the General Manager,aRy—Department Head,erne-authorized Buyer/Clerk, or Special Projects Administrator to any approved vendor after considering price,terms and delivery schedule. 3.08.020.4 Purchase orders for the purchase of commodities or equipment,with a value of five thousand dollars ($5,000) or less, may be issued by the Superintendents, System Engineers, Conservation Programs Administrator,or the Finance and Accounting Manager to any approved vendor after considering price,terms and delivery schedule. • • Attachment 1 3.08.020,43.08.020.5 Should overruns or change orders expect to exceed authority of the party issuing the purchase order,the next higher level of authority shall be notified for their approval to continue. 3.08.080 Change Orders The District cannot afford to maintain a large enough construction crew or all types of service related skills to be able to undertake all projects and services in-house. Therefore, it relies on contractors and service providers to perform work. These contractors and service providers perform work in accordance with plans and specifications and based on a fixed price contract. There are occasionally circumstances encountered after a contractor or service provider has begun work that requires a change in the plans and specifications or scope of work and result in a change in the contract price. These changes are generally matters that could not be anticipated nor planned during the design and specification phase of the project. The contract change order is the procedure whereby plans and specifications or scope of work and contract price can be changed after the contract is executed and work has commenced. The Board of Directors authorizes the execution of contract change orders uo to the General Manager's contract authorization or up to the individual contract change order authorization previously established by the Board. Most contract change orders are such that their consideration by the Board can wait for a regular Board meeting. However, under certain circumstances it is to the District's benefit to • permit the General Manager to authorize the Department Head to proceed with change order work or to request a special board meeting to consider the matter. Work can proceed on a contract change order prior to being reviewed by the Board of Directors under the following circumstances: Employee Benefits 4.07.020 Insurance Plans 4.07.020.1 Group Medical Insurance Plan: The District shall provide and pay the full premium for coverage of employees and their dependents. Part-time employees will receive a pro-rated contribution based on their percentage of full-time equivalency. Employees have a choice between two plans: (a) The NRECA Preferred Provider Organization (PPO) plan with a $400 individual/$1200 family deductible. (b)The NRECA High-Deductible Health Plan with a$1200 1.250 individual/$2100 2.500 family deductible.The District will make a contribution to the employee's Health Savings Account if this lower cost plan is selected. 4.07.030 Retirement Plan The District will provide and maintain membership in the California Public Employees Retirement System(CaIPERS).Employees hired by the District starting January 1,2013 or later will be determined by CalPERS to be a(1)Classic member and be enrolled in the 2.7%@ 55 Plan;or(2)PEPRA member and be enrolled in the 2.0(a at 62 plan. •