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HomeMy WebLinkAbout9 CEQA Fireboard Well Agenda Item # TRUCKEE DONNER Memorandum To: Board of Directors From: Neil Kaufman Date: November 8, 2006 Subject: Award of a Contract for CEQA Preparation Associated with the Fibreboard Well Project 1. Why this matter is before the board: Board Authorization is required to award a contract for consulting services. 2. History: The 2004 Water Master Plan identified a planned well site south of Interstate 80 just east of the Fibreboard Undercrossing and adjacent to the maintenance center for the Old Greenwood golf course. A test well was drilled at this location in 2002. Based upon the test well, a well capacity of about 1,700 gpm could expected. 3. New information: At the beginning of October, I toured the project site with Glenn Merron of Inland Ecosystems and requested that he submit a proposal to prepare a CEQA Initial Study for this project. The proposal is attached. The current project schedule is given below: November 15, 2006—Board Approval of Inland Ecosystems Contract December 20, 2006—Board Approval of CEQA Initial Study January 17, 2007—Public Hearing on CEQA Initial Study February 7, 2007—Adoption of Final CEQA Document May 2007—Begin Construction 4. Recommendation: The Board of Directors accept the proposal submitted by Inland Ecosystems and award a contract for preparation of the CEQA Initial Study associated with the Fibreboard Well project in an amount not to exceed $4,796.00. Attachments: Figure 1 Proposal from Inland Ecosystems FIBREBOARD WELL SITE e TRUCKEE DONNER Fibreboard Well i Public Utility District Site Location t INLAND ECOSYSTEMS mem 1000 Bible Way, Suite 16 INLAN Reno, 89502 Phone:: (7(775) 786 786-3223 Fax: (775) 786-3229 ECOSYSTEMSEmail: emerron(a)inlandecosystems.com Mr. Neil Kaufinan October 11, 2006 Truckee Donner Public Utility District 11570 Donner Pass Road Truckee, CA 96160 Subject: Proposal to Prepare a California Environmental Quality Act Initial Study/Mitigated Negative Declaration for the Fibreboard Well Dear Mr. Kaufman: Inland Ecosystems is pleased to submit this scope of work and cost estimate to assist the Truckee Donner Public Utility District (District) with preparation and circulation of a California Environmental Quality Act (CEQA) Initial Study and Proposed Mitigated Negative Declaration for the Fibreboard Well. This proposal includes the environmental and cultural resource tasks associated with construction of the well. Mark Chainey will conduct the Biological Resources surveys. Dr. Susan Lindstrom will carry out the Cultural Resources surveys. I will coordinate all components of the project and complete the CEQA document. Our cost estimate for the survey work and preparation of the environmental document is a "not to exceed" contract amount of $4,796. Table 1 provides a breakdown of all estimated costs associated with this proposal. According to Susan Linstrom's voice mail, she is away until October 25 and is not able to check phone messages (she must be out of the country). I know her billing rate is $125 an hour. For Inland's budget I estimated her time at 10 hours, which should be sufficient for her research, field work, coordination and reporting. I also gauged her level of effort from previous work associated with conducting the archeology work at the District's proposed Corp site with Kathy Neus. Our goal is to ensure that the District is provided with an exceptionally high quality of environmental and cultural documentation to ensure that the project is carried out with the least amount of environmental disturbance. Should you have any questions please contact me at (775) 786-3223. We look forward to assisting the District with this important project. Sincerely, Glenn S. Merron, Ph.D. 1 WORK AUTHORIZATION ORDER October 11, 2006 This Work Authorization Order confirms the agreement between the Truckee Donner Public Utility District ("District") and Inland Ecosystems ("Contractor"), that Company is engaging Contractor to provide certain services (the "Work," as further defined below). This Work Authorization Order is being provided pursuant to and in accordance with the Scope of Services. (i) Description of the Work, including Location TASK 1: Conduct special-status plant, bird, and mammal survey in the area potentially affected by the proposed action. A target list of potential sensitive plant species will be identified using data collected from the California Natural Diversity Database and U.S. Fish and Wildlife Service 7.5-minute quadrangle database. A habitat characterization of the project site and adjacent area will be prepared including pre-construction photographs. TASK 2: Conduct a cultural resources Record Search through the North Central Information Center of the California Historical Resources Information System including an archaeological site assessment by a registered professional archeologist. The California Native American Heritage Commission will be contacted for the presence of any Sacred Lands. Consultation with other Native American groups will be completed. TASK 3: Prepare a California Environmental Quality Act (CEQA) Initial Study/Proposed Mitigated Negative Declaration for the Fibreboard Well. (ii) Schedule, Completion Date (period for performance of the Work, including the required completion date, if any, and an estimated progress schedule for the Work showing dates for commencement and completion of each of the various Tasks): TASK 1: Completion date—October 20, 2006 TASK 2: Completion date -November 10, 2006 TASK 3: Completion date—December 22, 2006 (iii) Compensation,Invoicing and Payment: a. Fee. The fee for Work performed by Contractor pursuant to this Work Authorization Order shall be on a "Time and Materials" basis, not-to-exceed $4,796. 2 b. Invoicing and Payment. Consultant shall submit to Company an invoice within seven (7) days after the end of each month on which Work is performed by Contractor hereunder. Payment is due within thirty (30) days of receipt of each invoice. (iv) Other: Tasks, costs and schedules described herein are subject to unforeseen changes in scope and schedule. ACCEPTED: Truckee Donner Public Utility District Inland Ecosystems, Inc. By: By: Title: Title: Date: Date. 3 TABLE 1. Estimated Costs for the Fibreboard Well. Estimate of hours by task TOTAL TASK 1 TASK 2 TASK 3 Personnel: 28 G.Merron 2 2 24 10 10 S.Lindstrom 8 M.Chainey 8 TOTAL HOURS 10 12 48 46 46 RATE 2464 G.Merron $88 $176 $176 $2,112 $1,250 S.Lindstrom $125 $1,250 $ , 2 M.Cbainey $69 $552 $0 $55 TOTAL COST $728 $1,426 $2,112 $4,266 OTHER DIRECT COSTS TASK 1 TASK 2 TASK 3 TOTAL MILEAGE 0.35/mile $125 $125 C $25 $25 COPIES $30 $10 $10 $10 Phone $350 Cultural Record Search $350 TOTAL, $135 $360 $35 $530 TOTAL COSTS $863 $1,786 $2,147 $4,796 TASK 1 Biological Resources Survey TASK 2 Cultural Resources Survey TASK 3 Prepare CEQA Initial Study/Proposed Mitigated Negative Declaration 'r i I