HomeMy WebLinkAbout9 CEQA Fireboard Well Agenda Item #
TRUCKEE DONNER
Memorandum
To: Board of Directors
From: Neil Kaufman
Date: November 8, 2006
Subject: Award of a Contract for CEQA Preparation Associated with the Fibreboard
Well Project
1. Why this matter is before the board:
Board Authorization is required to award a contract for consulting services.
2. History:
The 2004 Water Master Plan identified a planned well site south of Interstate 80 just east of the
Fibreboard Undercrossing and adjacent to the maintenance center for the Old Greenwood golf
course. A test well was drilled at this location in 2002. Based upon the test well, a well capacity
of about 1,700 gpm could expected.
3. New information:
At the beginning of October, I toured the project site with Glenn Merron of Inland Ecosystems
and requested that he submit a proposal to prepare a CEQA Initial Study for this project. The
proposal is attached. The current project schedule is given below:
November 15, 2006—Board Approval of Inland Ecosystems Contract
December 20, 2006—Board Approval of CEQA Initial Study
January 17, 2007—Public Hearing on CEQA Initial Study
February 7, 2007—Adoption of Final CEQA Document
May 2007—Begin Construction
4. Recommendation:
The Board of Directors accept the proposal submitted by Inland Ecosystems and award a
contract for preparation of the CEQA Initial Study associated with the Fibreboard Well project
in an amount not to exceed $4,796.00.
Attachments:
Figure 1
Proposal from Inland Ecosystems
FIBREBOARD WELL SITE
e
TRUCKEE DONNER Fibreboard Well
i
Public Utility District Site Location
t
INLAND ECOSYSTEMS
mem 1000 Bible Way, Suite 16
INLAN Reno, 89502
Phone:: (7(775) 786 786-3223 Fax: (775) 786-3229
ECOSYSTEMSEmail: emerron(a)inlandecosystems.com
Mr. Neil Kaufinan October 11, 2006
Truckee Donner Public Utility District
11570 Donner Pass Road
Truckee, CA 96160
Subject: Proposal to Prepare a California Environmental Quality Act Initial
Study/Mitigated Negative Declaration for the Fibreboard Well
Dear Mr. Kaufman:
Inland Ecosystems is pleased to submit this scope of work and cost estimate to assist the
Truckee Donner Public Utility District (District) with preparation and circulation of a
California Environmental Quality Act (CEQA) Initial Study and Proposed Mitigated
Negative Declaration for the Fibreboard Well.
This proposal includes the environmental and cultural resource tasks associated with
construction of the well. Mark Chainey will conduct the Biological Resources surveys.
Dr. Susan Lindstrom will carry out the Cultural Resources surveys. I will coordinate all
components of the project and complete the CEQA document.
Our cost estimate for the survey work and preparation of the environmental document is a
"not to exceed" contract amount of $4,796. Table 1 provides a breakdown of all
estimated costs associated with this proposal. According to Susan Linstrom's voice mail,
she is away until October 25 and is not able to check phone messages (she must be out of
the country). I know her billing rate is $125 an hour. For Inland's budget I estimated her
time at 10 hours, which should be sufficient for her research, field work, coordination and
reporting. I also gauged her level of effort from previous work associated with
conducting the archeology work at the District's proposed Corp site with Kathy Neus.
Our goal is to ensure that the District is provided with an exceptionally high quality of
environmental and cultural documentation to ensure that the project is carried out with
the least amount of environmental disturbance.
Should you have any questions please contact me at (775) 786-3223. We look forward to
assisting the District with this important project.
Sincerely,
Glenn S. Merron, Ph.D.
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WORK AUTHORIZATION ORDER
October 11, 2006
This Work Authorization Order confirms the agreement between the Truckee
Donner Public Utility District ("District") and Inland Ecosystems ("Contractor"), that
Company is engaging Contractor to provide certain services (the "Work," as further
defined below). This Work Authorization Order is being provided pursuant to and in
accordance with the Scope of Services.
(i) Description of the Work, including Location
TASK 1: Conduct special-status plant, bird, and mammal survey in the area
potentially affected by the proposed action. A target list of potential sensitive plant
species will be identified using data collected from the California Natural Diversity
Database and U.S. Fish and Wildlife Service 7.5-minute quadrangle database. A
habitat characterization of the project site and adjacent area will be prepared
including pre-construction photographs.
TASK 2: Conduct a cultural resources Record Search through the North Central
Information Center of the California Historical Resources Information System
including an archaeological site assessment by a registered professional archeologist.
The California Native American Heritage Commission will be contacted for the
presence of any Sacred Lands. Consultation with other Native American groups will
be completed.
TASK 3: Prepare a California Environmental Quality Act (CEQA) Initial
Study/Proposed Mitigated Negative Declaration for the Fibreboard Well.
(ii) Schedule, Completion Date (period for performance of the Work, including the
required completion date, if any, and an estimated progress schedule for the Work
showing dates for commencement and completion of each of the various Tasks):
TASK 1: Completion date—October 20, 2006
TASK 2: Completion date -November 10, 2006
TASK 3: Completion date—December 22, 2006
(iii) Compensation,Invoicing and Payment:
a. Fee. The fee for Work performed by Contractor pursuant to this Work
Authorization Order shall be on a "Time and Materials" basis, not-to-exceed
$4,796.
2
b. Invoicing and Payment. Consultant shall submit to Company an invoice within
seven (7) days after the end of each month on which Work is performed by
Contractor hereunder. Payment is due within thirty (30) days of receipt of each
invoice.
(iv) Other:
Tasks, costs and schedules described herein are subject to unforeseen changes in scope
and schedule.
ACCEPTED:
Truckee Donner Public Utility District Inland Ecosystems, Inc.
By: By:
Title: Title:
Date: Date.
3
TABLE 1. Estimated Costs for the Fibreboard Well.
Estimate of hours by task TOTAL
TASK 1 TASK 2 TASK 3
Personnel: 28
G.Merron 2 2 24
10 10
S.Lindstrom 8
M.Chainey 8
TOTAL HOURS 10 12 48 46
46
RATE
2464
G.Merron $88 $176 $176 $2,112 $1,250
S.Lindstrom $125 $1,250 $ , 2
M.Cbainey $69 $552
$0 $55
TOTAL COST $728 $1,426 $2,112 $4,266
OTHER DIRECT COSTS TASK 1 TASK 2 TASK 3 TOTAL
MILEAGE 0.35/mile $125 $125
C $25 $25
COPIES
$30
$10 $10 $10
Phone $350
Cultural Record Search $350
TOTAL, $135 $360 $35 $530
TOTAL COSTS $863 $1,786 $2,147 $4,796
TASK 1 Biological Resources Survey
TASK 2 Cultural Resources Survey
TASK 3 Prepare CEQA Initial Study/Proposed Mitigated Negative Declaration
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