HomeMy WebLinkAbout7 PEV Bid AwardIfTRUCKEE DN ER ct
ublic UtilityDistrict
CONSENT
To: Board of Directors
From: Steven Poncelet
Date: September 02, 2015
Subject: Authorize the General Manager to Execute a Contract for
Installation of Electric Vehicle Charging Stations.
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of $15,000.
2. HISTORY
Within the greater Truckee region there is a growing level of interst in Plug -In Electric
Vehicles (PEV) and associated infrastructure.
At the March 2015 Board meeting staff presened a pilot PEV public access charing
station project for two sites in District territory. At the July 2015 board meeting the
Board authorized the General Manager to enter into a contract with Greenlots for the
Electric Vehicle Service Equipment (EVSE) and on -going back office payment and
operation services.
3. NEW INFORMATION
A Request for Bid was sent out on August 7, 2015 for the site improvements and
installation of the EVSE and appertenances. The Request for Bid was advertised in
the Sierra Sun. The bid opening was held on August 25, and one bid was received
from R-1 Snow Removal, Inc of Truckee for $79,927.
There was one bid irregularity related to Bid Item 1 - Mobilization. The contract
documents issued for bid stated Item 1 not exceed 5% of the total project cost, while
Item 1 of the R-1 Snow Removal bid was $13,091 or 16% of the total project cost.
Because only one bid was received and the project is small and of short duration staff
finds this as a minor irregularity that may be waived at the discretion of the Board as it
provides no competitive advantage for the bidder.
4. FISCAL IMPACT
As this is a pilot project, future reveue, net of transaction fees, are to be deterimined.
Sufficient funds exist within the FY15 budget from the Electric General Fund for this
project.
5. RECOMMENDATION
Find Bid Item 1 as a minor irregularity and did not provide for a competitive
advantage, the minor irregularity is waived and the bid from R-1 Snow Removal is
responsive.
Award the bid for Electric Vehicle Chaging Station 2015 installation to and authorize
the General Manager to execute a contract with R-1 Snow Removal, Inc. for the
Electric Vehicle Charging Stations for an amount of $79,927 plus a 10% change order
allowance for an amount not to exceed $87,920.
Steven Poncelet
Public Information & Conservation Manager
Michael D. Holley
General Manager