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HomeMy WebLinkAbout12 Draft Minutesenda Item # MINUTES To: Board of Directors From: Shanna D. Kuhlemier, CIVIC Title: Deputy District Clerk Date: September 16, 2015 Minutes for the Meeting Dates Approval of Minutes for August 19, and September 2, 2015 12 REGULAR MEETING MINUTES August 19, 2015 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved in per- petuity and made available for listening to any interested party upon their request. 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:02 P.M. in the TDPUD Board room by Vice President Aguera. President Ellis jointed the meeting at 6:04 p.m. 2. ROLL CALL Directors: Joe Aguera, Tony Laliotis, Jeff Bender, and Paul Warmerdam. EMPLOYEES PRESENT Michael Holley, Steven Poncelet, Tricia Phillips, Neil Kaufman, Re- gina Wise, Kim Harris, Ian Fitzgerald, Lauren Schaake-Hudson, Stephan Hollabaugh, and Shanna Kuhlemier. CONSULTANTS PRESENT Steve Gross OTHERS PRESENT None 3. PLEDGE OF ALLEGIANCE Director Bender led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA There were no changes. 5. PUBLIC INPUT President Ellis called for public comment, there were none. 6. DIRECTOR UPDATE There were no Director updates. PUBLIC HEARING 7. Conduct a Public Hearing on the proposed maximum water rates. President Ellis opened the Public Hearing and called for public comment, there were none. The District received seven opposition letters (on file). All letters were previously distributed. President Ellis closed the Public Hearing, CONSENT CALENDAR 8. Adoption of California Environmental Quality Act Procedures. (Minute Order Number 2015- 65) 1 Minutes:August 19, 2015 • Approve Resolution 2015-17 updating CEQA Procedures to the District Code Title 2, Administration. 9. Authorize the Assistant General Manager to Enter Into An Agreement with UAMPS for Carbon Free Power Project Study. (Minute Order Number 2015-66) • Approve the Assistant General Manager to enter into an agreement with UAMPS for the Carbon Free Power Project Study Phase Siting Agreement for an amount of 4,000 kw. 10. Authorize the General Manager to Enter Into a Contract with Longo Incorporated for the Sun Valley Water Pipeline Project. (Minute Order Number 2015-67) • Award the Sun Valley Road Pipeline Replacement contract to Longo Incorporated in the amount of $225,634 plus a ten percent change order allowance for a total not to exceed $248,2006 • Authorize the transfer up to $248,200 from the Water Department Capital Replacement Fund to the Water Department General Fund. 11. Adopt Resolution 2015-16 For Signatory Authority For The COP Refinancing Documents. • Adopt Resolution 2015-16 ratifying the execution of the first supplemental indenture and first supplemental purchase agreement for the refunding revenue Certificates of Partic- ipation Series 2006, 12. Review and Adopt Title 9 of District Code, Plug -In Electric Vehicle Charging. (Minute Order Number 2015-68) • Adopt Title 9 of District Code, Plug -In Electric Vehicle Charging. 13. Notice of Completion District Fencing Project. (Minute Order Number 2015-69) • Adopt the Resolution 2015-18 accepting the Fencing of District property at 11510 Forest Lane as complete. • Authorize the filing of the Notice of Completion. 14. Change Orders and Final Payment for the Trout Creek Relocation Project. (Minute Order Number 2015-70) • Accept the Trout Creek Relocation Project as complete and authorize the General Man- ager to reimburse the Town of Truckee $300,064.03 from the Electric General Fund, President Ellis called for public comment, there were none. Director Laliotis moved, and Director Warmerdam seconded, that the Board approve the con- sent calendar. The motion passed unanimously (5-0) by a roll call vote. ACTION ITEMS 15. Adopt Ordinance 2015-01 Setting Water Rates for FY16-FY20. (Minute Order Number 2015-70) • Adopt Ordinance 2015-01 setting maximum water rate increases for FY16 through FY20. Lauren Schaake-Hudson provided a presentation which is available upon request. Board Discussion: • Track drought related activity for reporting. • Rates go into effect with a 30 day notice. General Manager, Michael D. Holley stated this item approved this year's rate increase any subsequent years will be approved by the Board. 2 Minutes:August 19, 2015 President His called for public comment, there were none. Director Laliotis moved, and Director Bender seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (5-0) by a roll call vote. WORKSHOPS 16, Mid -Year Budget Review of the District's Financial Performance, Tricia Phillips provided a presentation which is available upon request. President Ellis called for public comment, there were none. ROUTINE BUSINESS President Ellis called for public comment, there were none. 17. Treasurers Report: July 31, 2015. a) Approval of the Treasurers report of fund balances as of June 30, 2015. Director Bender moved, and Director Laliotis seconded, that the Board approve the Treasurer's report. The motion passes unanimously (5-0). b) Approval of disbursements for July 2015. Director Aguera moved, and Director Bender se- conded, that the Board approve the disbursements. The motion passed unanimously (5-0). 18. Approval of Minutes for July 15, 2015. conded, that the Board approve the minutes Director Laliotis moved, and President Ellis se - The motion passed unanimously (5-0). CLOSED SESSION - 6:24 p.m. 19. Conference with labor negotiators: Section 54957.E of the Government Code. District Representative: Michael D. Holley. Employee representative: ISEW Local 1245 - no reportable action. RETURN TO OPEN SESSION — 8:05 p.m. ADJOURNMENT Director Laliotis moved, and Director Aguera seconded, that the Board adjourn the meeting at 9:02 p.m. The motion passed unanimously (4-0), Director Warmerdam was absent. There being no further business before the Board, the meeting was adjourned at 9:02 p.m. to the next scheduled meeting of the Truckee Donner Public Utility District on September 2, 2015 at 6:00 P.M, TRUCKEE DONNER PUBLIC UTILITY DISTRICT Bob Ellis, President Prepared by Shanna D. Kuhlemier, CMC, Deputy District Clerk 3 Minutes:August 19, 2015 REGULAR MEETING MINUTES September 2, 2015 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved in per- petuity and made available for listening to any interested party upon their request. 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 P.M. in the TDPUD Board room by President Ellis. 2. ROLL CALL Directors: Joe Aguera, Tony Laliotis, Jeff Bender, and President Ellis. Absent: Director Paul Warmerdam EMPLOYEES PRESENT Michael Holley, Steven Poncelet, Harris, Ian Fitzgerald, Lauren Schaake-Hudson, Stephan Shanna Kuhlemier. CONSULTANTS PRESENT Steve Gross OTHERS PRESENT None 3. PLEDGE OF ALLEGIANCE Director Bender led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA There were no changes. 5. PUBLIC INPUT President Ellis called for public comment, there were none. 6. DIRECTOR UPDATE There were no Director updates. CONSENT CALENDAR Tricia Phillips, Regina Wise, Kim Hollabaugh, Trisha Ruby and 7. Authorize the General Manager to Execute a Contract for Installation of Electric Vehicle Charging Stations. (Minute Order Number 2015-72) • Find Bid Item 1 as a minor irregularity, waive the minor irregularity, and find the bid from R-1 Snow Removal is responsive. • Award the bid for Electric Vehicle Charging Station 2015 installation and authorize the General Manager to execute a contract with R-1 Snow Removal, Inc. for an amount of $79,927 plus a 10% change order allowance for an amount not to exceed $87,920. President Ellis called for public comment, there were none. 1 September 2, 2015 Director Bender moved, and Director Laliotis seconded, that the Board approve the consent calendar. The motion passed unanimously (4-0), Director Warmerdam was absent. ACTION ITEMS 8. Consideration of Foreclosures in the Community Facilities District; and Delinquency Update for Old Greenwood and Gray's Crossing. (Minute Order Number 2015-73) Director Bender recused himself due to an ownership of property in Gray's Crossing. • Adopt Resolution 2015-19 authorizing staff and special counsel to proceed with the fore- closure process on all delinquent parcels in Gray's Crossing Community Facilities Dis- trict. • Authorize the continuation of the contract for legal services with Stradling, Yocca, Carl- son & Rauth. Tricia Phillips provided a presentation which is available upon request. Board Discussion: • Due to the economics with the delinquent accounts a county auction is not advisable. • If the reserves fall, the bond holders would need to be put on notice. o Currently the reserves are still at a good level. President Ellis called for public comment, there were none. Director Laliotis moved, and Director Aguera seconded, that the Board approve staff's recom- mendation. The motion passed unanimously (3-0), Director Warmerdam was absent. BUDGET 9. Discussion of FY16 & FY17 Budget: Objectives; Goals; Assumptions; Labor; and Debt. Regina Wise provided a presentation which is available upon request. President Ellis called for public comment, there were none. The Board consensus was to receive the report. ROUTINE BUSINESS President Ellis called for public comment, there were none. 10. Treasurers Report: August 31, 2015. a) Approval of the Treasurers report of fund balances as of July 31, 2015. Director Bender moved, and Director Laliotis seconded, that the Board approve the Treasurer's report. The motion passes unanimously (4-0) by a roll call vote, Director Warmerdam was absent. b) Approval of disbursements for August 2015. Director Aguera moved, and Director Laliotis seconded, that the Board approve the disbursements. The motion passed unanimously (4-0), Director Warmerdam was absent. 2 September 2, 2015 CLOSED SESSION — 6:20 p.m. 11. Conference with labor negotiators: Section 54957.6 of the Government Code. District Representative: Michael D. Holley. Employee representative: ISEW Local 1245 - no reportable action. 12. Closed Session Pursuant to Government Code Section 54957, Public Employee Perfor- mance Evaluation — General Manager's Performance Plan Review — no reportable action. RETURN TO OPEN SESSION — 7:04 p.m. ADJOURNMENT Director Bender moved, and Director Laliotis seconded, that the Board adjourn the meeting at 7:05 p.m. The motion passed unanimously (4-0), Director Warmerdam was absent. There being no further business before the Board, the meeting was adjourned at 7:05 p.m. to the next scheduled meeting of the Truckee Donner Public Utility District on September 16, 2015 at 6:00 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Bob Ellis, President Prepared by Shanna D. Kuhlemier, CMC, Deputy District Clerk 3 September 2, 2015