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HomeMy WebLinkAbout11 Draft MinutesAgenda Item # I I t""TRUCKEE DONNER Public Utility District MINUTES To: Board of Directors From: Shanna D. Kuhlemier, CIVIC Title: Deputy District Clerk Date: October 21, 2015 Minutes for the Meeting Dates Approval of Minutes for September 16, and October 7, 2015 Page 1 of 7 REGULAR MEETING MINUTES September 16, 2015 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved in per- petuity and made available for listening to any interested party upon their request. 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:03 P.M. in the TDPUD Board room by President Ellis. 2. ROLL CALL Directors: Joe Aguera, Tony Laliotis, Jeff Bender (joined the meeting at 6:05 p.m.), Paul Warmerdam and President Ellis. EMPLOYEES PRESENT Michael Holley, Steven Poncelet, Brian Wright, Trey Griffin, Regina Wise, Kim Harris, Lauren Schaake-Hudson, Stephan Hollabaugh, and Shanna Kuhlemier. CONSULTANTS PRESENT Steve Gross OTHERS PRESENT None 3. PLED ALLEGIANCE Director Aguera led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA General Manager Michael D. Holley pulled Item 7 from the agenda. 5. PUBLIC INPUT President Ellis called for public comment, there were none. 6. DIRECTOR UPDATE There were no Director updates. CONSENT CALENDAR 8. Consideration of an Agreement with the Town of Truckee for Brickelltown Phase II. (Minute Order Number 2015-74) • Approve the reimbursement agreement between the District and the Town of Truckee governing water system improvements that are part of the Brickelltown Streetscape pro- ject for an amount not to exceed $42,800. • Authorize the transfer of up to $42,800 from the Water Department Capital Replacement Fund to the Water Department General Fund. • Authorize the General Manager to Execute the Agreement. 9. Consideration of Increasing the 2015 Contract Amount for Traffic Control Services. (Minute Order Number 2015-75) • Authorize an increase to the contract amount for traffic control services to Road Safety Services, LLC from $60,000 to $100,000. September 16, 2015 Page 2 of 7 President Ellis called for public comment, there were none. Director Laliotis moved, and Director Aguera seconded, that the Board approve the consent calendar. The motion passed unanimously (4-0), with a roll call vote, Director Bender was ab- sent. ACTION ITEMS 10. Authorize the General Manager to Execute a Memorandum of Understanding (MOU) with IBEW 1245. (Minute Order Number 2015-76) • Authorize the General Manager to execute the MOU between IBEW 1245 and the Dis- trict effective January 1, 2016 thru December 31, 2019. Kim Harris provided a presentation which is available upon request. President Ellis called for public comment, there were none. Director Bender moved, and Director Warmerdam seconded, that the Board approve staff's recommendation. The motion passed unanimously (5-0), by a roll call vote. BUDGET 11. Discussion of FY16 & FYI Budget: Purchase Power Plan. Stephan Hollabaugh provided a presentation which is available upon request. President Ellis called for public comment, there were none. Director Discussion: • The large wind farm maintenance cost are as projected. The forecast is lower this year. • Our renewable portfolio has been more than required. • Staff will look at other studies as they arise. • Stampede's 7% is a normal year. • The life span of the Veyo plant is 20 to 30 years. The Board consensus was to receive the report. ROUTINE BUSINESS President Ellis called for public comment, there were none. 12. Approval of Minutes for August 19, and September 2, 2015. Director Bender moved, and President Ellis seconded, that the Board approve the minutes. The motion passes unanimously (5-0). CLOSED SESSION — 6:36 p.m. 13. Conference with labor negotiators: Section 54957.6 of the Government Code. District Representative: Michael D. Holley. Employee representative: ISEW Local 1245 - no reportable action. E September 16, 2015 Page 3 of 7 14. Closed Session Pursuant to Government Code Section 54957, Public Employee Perfor- mance Evaluation — General Manager's Performance Plan Review — no reportable action. RETURN TO OPEN SESSION — 7:37 p.m. ADJOURNMENT Director Aguera moved, and Director Laliotis seconded, that the Board adjourn the meeting at 7:38 p.m. The motion passed unanimously (5-0). There being no further business before the Board, the meeting was adjourned to the next scheduled meeting of the Truckee Donner Public Utility District on October 7, 2015 at 6:00 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Bob Ellis, President Prepared by Shanna D. Kuhlemier, CIVIC, Deputy District Clerk 3 September 16, 2015 Page 4 of 7 REGULAR MEETING MINUTES October 7, 2015 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved in per- petuity and made available for listening to any interested party upon their request. 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:03 P.M. in the TDPUD Board room by President Ellis. 2. ROLL CALL Directors: Joe Aguera, Paul Warmerdam, Jeff Bender, and President Ellis. Absent: Director Tony Laliotis EMPLOYEES PRESENT Michael Holley, Steven Poncelet, Tricia Phillips, Regina Wise, Brian Wright, Ian Fitzgerald, Lauren Schaake-Hudson, Stephan Hollabaugh, and Shanna Kuhlemier. CONSULTANTS PRESENT OTHERS PRESENT Pat Davison, Contractor's Association of Truckee Tahoe. 3. PLEDGE OF ALLEGIANCE Director Aguera led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA There were no changes. 5. PUBLIC INPUT President Ellis called for public comment. Pat Davison, Contractor's Association of Truckee Tahoe (CATT) • Discussed changes in the yearly meeting with the District. The meeting is set for No- vember 16fn • Appreciated input with code changes coming up. • Thanked the District for the drought workshop. • Requested the Board schedule a fire sprinkler workshop, to discuss CATT's differing opinion from District staff. o Board consensus was to table this item until after the 16t", when President Ellis and staff meet with CATT. 6. DIRECTOR UPDATE There were no Director updates. CONSENT CALENDAR 7. Consideration of Modifying a Contract for the Replacement of the Failed Truckee Substation Transformer. (Minute Order Number 2015-77) 1 September 2, 2015 Page 5 of 7 • Increase the previously approved change order allowance from $7,946 to $17,038 nec- essary to cover the additional amount and to provide a 5% change order flexibility of $5,385 for the purchase of a new transformer • Authorize the General Manager to void the previous refurbishment contract and enter into a new contract with R.E. Uptegraff for the purchase of a new transformer in the amount of $107,696, plus a 5 percent change order allowance in the amount of $5,385 for an amount not to exceed $113,081 plus tax 8. Consideration to Award a Maintenance Services Contract for the 2015 Water Leak and Paving Repair Project. (Minute Order Number 2015-78) • Award a maintenance services contract for Leak Repair and Paving 2015 to Longo In- corporated of Tahoe City, CA. at a hourly rate of $495, plus $175 per hour for additional traffic control as needed, for a total not to exceed an amount of $80,000 President Ellis called for public comment, there were none. President Ellis moved, and Director Aguera seconded, that the Board approve the consent calendar. The motion passed unanimously (4-0), Director Laliotis was absent. ACTION ITEMS 9. Consideration of an Ordinance to Establish Pilot PEV Public Access Charging Rates. Adopt Ordinance No. 2015-02 setting pilot PEV public access end -user charging rates at $0.30/kWh plus payment transaction fees Approve the one time, one month free charging promotion to help market and promote the new charging station locations Steven Poncelet provided a presentation which is available upon request. Board Discussion: • The land owners are responsible for snow removal costs. • District staff used session benchmarks from other utilities. A session would differ de- pending on how depleted the batteries are or how full the charge. • Downtown will have a four hour parking for the PEV spots. • Staff has safeguarded the equipment by using balusters for protection, but vandalism could happen. If staff finds continual vandalism we can install cameras on the stations. • Male and female connectors are used to get electric connection to ensure public safety. • Payment fees are at a higher rate, but staff expects them to go down over time. • Discussion on different chargers available and cost. President Ellis called for public comment, there were none. Director Warmerdam moved, and Director Aguera seconded, that the Board approve staff's recommendation. The motion passed unanimously (4-0), Director Laliotis was absent. BUDGET 9. Discussion of FY16 & FY17 Budget: a) Operating/Capital Budget: Electric Operations b) Operating/Capital Budget: Water Operations 2 September 2, 2015 Page 6 of 7 Regina Wise provided a presentation which is available upon request. President Ellis called for public comment, there were none. The Board consensus was to receive the report. ROUTINE BUSINESS President Ellis called for public comment, there were none. 10. Treasurers Report: September 30, 2015. a) Approval of the Treasurers report of fund balances as of August 31, 2015. Director Bender moved, and Director Aguera seconded, that the Board approve the Treasurer's report. The motion passes unanimously (4-0) by a roll call vote, Director Laliotis was absent. b) Approval of disbursements for September 2015. Director Aguera moved, and Director Bender seconded, that the Board approve the disbursements. The motion passed unanimously (4-0), Director Laliotis was absent. ADJOURNMENT Director Bender moved, and Director Aguera seconded, that the Board adjourn the meeting at 6:51 p.m. The motion passed unanimously (4-0), Director Laliotis was absent. There being no further business before the Board, the meeting was adjourned at 6:51 p.m. to the next scheduled meeting of the Truckee Donner Public Utility District on October 21, 2015 at 6:00 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Bob Ellis, President Prepared by Shanna D. Kuhlemier, CIVIC, Deputy District Clerk 3 September 2, 2015 Page 7 of 7