The URL can be used to link to this page

Home My WebLink About11 Draft MInutesenda Item # M1NU1=0 To: Board of Directors From: Shanna D. Kuhlemier, CIVIC Title: Deputy District Clerk Date: November 18, 2015 Minutes for the Meeting Dates Approval of Minutes for October 21, and November 4, 2015 11 REGULAR MEETING MINUTES October 21, 2015 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved in per- petuity and made available for listening to any interested party upon their request. 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:03 P.M. in the TDPUD Board room by President Ellis, 2. ROLL CALL Directors: Joe Aguera, Paul Warmerdam, Jeff Bender, Tony Laliotis and Pres- ident Ellis. Absent: Director Bender. EMPLOYEES PRESENT Michael Holley, Steven Poncelet, Tricia Phillips, Regina Wise, Brian Wright, Ian Fitzgerald, Lauren Schaake-Hudson, Kim Harris, Kathy Neus, Jeremy Popov, and Shanna Kuhlemier. CONSULTANTS PRESENT OTHERS PRESENT Steve Gross, District Counsel. 3. PLEDGE OF ALLEGIANCE Director Warmerdam led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA There were no changes. 5. PUBLIC INPUT President Ellis called for public comment, there were none. Michael Holley, General Manager introduced Jeremy Popov, Administrative Services Manager. 6. DIRECTOR UPDATE There were no Director updates. CONSENT CALENDAR 7. Schedule a Public Hearing Regarding the Adoption of the FY16 and FY17 Budget. • Schedule a public hearing for November 4, 2015 for the purpose of receiving public comment regarding the adoption of the FY16 and FY17 Budget President Ellis called for public comment, there were none. Director Aguera moved, and Director Laliotis seconded, that the Board approve the consent calendar. The motion passed unanimously (4-0), by a roll call vote. Director Bender was ab- sent. 1 October 21, 2015 ACTION ITEMS 8. Adoption of Board Correspondence Procedures. • Approve Resolution 2015-20 amending District Code, Title 2, Board Correspondence Shanna Kuhlemier provided a presentation which is available upon request. Board Discussion: President Ellis called for public comment there were none. Director Laliotis moved, and Director Aguera seconded, that the Board approve staff's recom- mendation. The motion passed unanimously (4-0), by a roll call vote. Director Bender was ab- sent. BUDGET 9. Discussion of FY16 & FY17 Operating/Capital Budget Presentation: a) Board of Directors and General Management b) Administrative Services c) Public Information & Conservation d) IT/GIS e) District Budget Overview dropped Regina Wise provided a presentation which is available upon request. President Ellis called for public comment, there were none. Director Comments: • Staff will show comparable to the FY15 at the next Board meeting. • The debt service will expire in 2022. • Increased water rates for FY16 and FY17 are adopted and approved; the out years will require Board approval. The Board consensus was to receive the report. 10. Financial Plan Review, Projected Revenue, and Projected Reserve Balances a) The Financial Master Plan is a ten-year financial projection Regina Wise provided a presentation which is available upon request. Director Comments: • A moderate electric rate increase in 2017 will keep rate increases at or under inflation. • Need to meet the goals for District Code. • With Cap and Trade revenue going away we need to do a rate increase. o The public has seen the benefits of this revenue with no increases since 2009. • Staff to provide the Board detail specifics on the pension payments. • Discussed changes in rate increases. • The position will improve if cap and trade revenue doesn't fully go away. 2 October 21, 2015 President Ellis called for public comment, there were none. The Board consensus was to receive the report. Directed staff to analyze and provide infor- mation to the Board in the first quarter of 2016 regarding an electric rate increase. ROUTINE BUSINESS President Ellis called for public comment, there were none. Ellis Warmerdam all in favor 11. Approval of Minutes for September 16, and October 7, 2015. Approval of the minutes. President Ellis moved, and Director Warmerdam seconded, that the Board approve the Treasurer's report. The motion passes unanimously (4-0), Director Bender absent. CLOSED SESSION - 6:48 p.m. 12. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Exposure to Litiga- tion, two cases - No reportable action. RETURN TO OPEN SESSION — 7:55p.m. ADJOURNMENT - Director Aguera moved, and President Ellis seconded, that the Board adjourn the meeting at 7:56 p.m. The motion passed unanimously (4-0), Director Bender absent. There being no further business before the Board, the meeting was adjourned at 7:56 p.m. to the next scheduled meeting of the Truckee Donner Public Utility District on November 4, 2015 at 6:00 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Bob Ellis, President Prepared by Shanna D. Kuhlemier, CMC, Deputy District Clerk 3 October 21, 2015 REGULAR MEETING MINUTES November 4, 2015 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved in per- petuity and made available for listening to any interested party upon their request. 1. CALL TO ORDER 6:04 The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:03 P.M. in the TDPUD Board room by President Ellis. 2. ROLL CALL Directors: Joe Aguera, Paul Warmerdam, Jeff Bender, Tony Laliotis, Bender and President Ellis, EMPLOYEES PRESENT Michael Holley, Steven Poncelet, Tricia Phillips, Regina Wise, Ian Fitzgerald, Lauren Schaake-Hudson, Neil Kaufman, Jim Wilson, Jeremy Popov, and Shanna Kuhlemier. CONSULTANTS PRESENT OTHERS PRESENT Steve Gross, District Counsel. 3. PLEDGE OF ALLEGIANCE Director Warmerdam led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA There were no changes. 5. PUBLIC INPUT President Ellis called for public comment, there were none. 6. DIRECTOR UPDATE There were no Director updates. PUBLIC HEARING 7. Hold a Public Hearing to receive written and/or oral comments from members of the public regarding the draft FY16 and FY17 budget. President Ellis opened the Public Hearing, for any person wishing to speak in support or oppo- sition to the draft FY16 and FY17 budget. There were none. President Ellis closed the Public Hearing. CONSENT CALENDAR 8. Final Completion of the District Pipeline Replacement 2015 Project. 1 November 4, 2015 • Adopt Resolution 2015-21 accepting the District Pipeline Replacement — 2015 project as complete and authorize the filing of the Notice of Completion. 9. Consideration of Purchasing Tires from Stone's Tire. (Minute Order 2015-79) • Authorize tire purchase, repair, and related services, with Stone's Tire of Truckee, for a total not to exceed $24,000 10. Upgrade District Board Room Video System. (Minute Order 2015-80) • Award a contract to Proud Audio -Visual for the design, purchase, and installation of digital video system for the District Board room totaling $25,678 plus a 10% contingency allowance for an amount not to exceed $28,250 11. Consideration of Purchasing a Small Bucket Truck. (Minute Order 2015-81) • Award the purchase of an Altec Bucket Truck to Altec Industries, Inc. for the amount of $153,000 with a 10% change order authorization, for a not to exceed amount of $168,000, plus tax President Ellis called for public comment, there were none. Director Warmerdam moved, and President Ellis seconded, that the Board approve the consent calendar. The motion passed unanimously (5-0), by a roll call vote. BUDGET 12. Budget: FY16 & FY17 a) FY16 and FY17 Budget Summary b) Ten -Year Financial Master Plan Projection Regina Wise provided a presentation which is available upon request. President Ellis called for public comment, there were none. Director Comments: • Staff attended CaPERS conference, impacts for retirement will be coming in 2018. The current budget is good. The Board consensus was to receive the report and directed staff to move forward with ana- lyzing crate increase for 2017. ADJOURNMENT - Director Aguera moved, and Director Bender seconded, that the Board adjourn the meeting at 6:24 p.m. The motion passed unanimously (5-0). There being no further business before the Board, the meeting was adjourned at 6:24 p.m. to the next scheduled meeting of the Truckee Donner Public Utility District on November 18, 2015 at 6:00 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Bob Ellis, President Prepared by Sharma D. Kuhlemier, CMC, Deputy District Clerk 2 November 4, 2015