HomeMy WebLinkAbout9, Annual Purchase Orders and Contracts
Action Item #9 Procurements and ContractsRoutine Annual Consideration of
Consideration of Routine Annual 2 Reduces costs-Efficient-Ensures compliance with District procurement policy-approval before the fiscal year beginsStaff presents routine annual procurements
to the Board for •Background / History Procurements and Contracts
Background / History Procurements and ContractsConsideration of Routine Annual 3 All other bids-year bids-Multi-Bids procured by other government agencies-Competitive bids-Sole source-Types
of annual procurements•Procurements greater than $15,000 require Board approval•
Background / History Procurements and ContractsConsideration of Routine Annual 4 public agenciesLaw allows for joint purchasing with the State and other -General Manager approval-Procure
from lowest cost vendor-Staff obtains at least 3 telephone quotes-If less than $15,000-Seek Board approval-advantageous proposalRecommends award to vendor with lowest bid or most -Staff
requests bids or proposals--Competitive Process:•
New Information Procurements and ContractsConsideration of Routine Annual 5 services$1,444,500 includes utilities, specialized software and unique Sole Source Procurements include 27
vendors for a total of –Sole Source ProcurementsAnnual procurements for FY16
New Information Procurements and ContractsConsideration of Routine Annual 6 for residential water meter installation programmaterials and services, water treatment supplies, and materials
transformers, training, traffic control, conservation program include 11 vendors for a total of $957,100 including power poles, Competitively Bid Procurements (lowest bid and/or most
qualified) –conservation programs, insurance, and other servicesa total of $695,575 includes janitorial, fuel, tree trimming, Year Contracts & Contract Extensions include 8 vendors
for -Multi–hardware and computer productscommunications and specialized includes total of $170,000 Other Government Agency Procurements include 3 vendors for a –Bid Procurements Competitively
Con’t–Annual procurements for FY16
Fiscal Impact Procurements and ContractsConsideration of Routine Annual 7 approved FY16 BudgetFunding for these procurements are included in the •
Recommendation and ContractsConsideration of Annual Purchase Orders 8 as listed in Attachments 1 through 3documents necessary to procure the products and services Authorize the General
Manager to execute the required •Attachments 1 through 3 in the Board packetAuthorize the procurements totaling $3,267,175 as listed in •
New Information Procurements and ContractsConsideration of Routine Annual 9 Grand Total $ 3,267,175$ 779,100 (10)All other bids–$ 695,575 (8)Extend existing contracts–$
170,000 (3)Other agencies’ bids–$ 1,822,675 (22)Competitive process–$ 989,500 (15)–$ 355,000 (8)IT and GIS–$ 100,000 (4)Utilities–Sole source–Annual procurements for
FY16•
10 and ContractsConsideration of Annual Purchase Orders
11 and ContractsConsideration of Annual Purchase Orders
12 and ContractsConsideration of Annual Purchase Orders