Loading...
HomeMy WebLinkAbout7 Routine Annual Procurementsenda Item # CONSENT To: Board of Directors From: Regina Wise Date: December 07, 2016 Subject: Consideration of Routine Annual Procurements and Contracts 1. WHY THIS MATTER IS BEFORE THE BOARD The District Code requires Board approval for all purchases over $15,000. 2. HISTORY Since 2009, staff has presented annual procurements to the Board for approval before each fiscal year. Materials, supplies, and services procured under this action are routine and recurring in nature. 3. NEW INFORMATION The following general categories of procurements are greater than $15,000 and require Board approval: 1) Sole Source Procurements: Attachment 1 is a list of vendors that provide unique products and services to the District totaling $1,598,500, This procurement list includes utilities, specialized software, and unique services. 2) Competitively Bid Procurements -Other Government Agency: Attachment 2 lists the vendors which were competitively bid by another government agency. The District is usually eligible to take advantage of discounted pricing. These procurements total $215,000. This procurement list includes our wide spread communications provider Verizon in addition to specialized hardware and computer products to be purchased from Anixer and CDW. 3) Competitively Bid Procurements - Multi -Year Contracts & Contract Extensions: Attachment 2 also includes a list of contracts previously bid by the District that either cover multiple years or have provisions for contract extensions. These procurements total $385,175, This procurement includes janitorial services, fuel, conservation programs contracts and services, and engineering support. 4) Competitively Bid Procurements: Attachment 3 is a list of vendors who provide products and services to the District which were competitively bid by the District. The total procurement of $1,007,000 is broken out into two categories, contracts awarded to the lowest responsive bids for $952,000, and contracts awarded to the most qualified candidates for $55,000, These competitively bid procurement lists include power poles, power transformers, welding, water treatment supplies, aggregate materials, asphalt, paving, conservation energy surveys, and employee training. The District did not receive any responsive bids for traffic control for 2017. 4. FISCAL IMPACT Funding for these procurements are included in the FY17 operating budget. 5. RECOMMENDATION 1) Authorize the routine annual procurements totaling $3,205,675 from the vendors listed in Attachments 1 through 3. 2) Authorize the General Manager to execute the required documents necessary to procure the products and services listed in Attachments 1 through 3. 000 Jeremy Popov Administrative Services Manager Michael D. Holley General Manager H z W 2 U H FEE U H r� ORION ORION U J n loor ml r w z Z O 0 w w Y U r H �c a 0 a O O Gl O f0 N 7 7 C � C � a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0ffi 0 0 0 0 0 0 0 0 0 W 0 0 0 0 0 0 0ON 0 o W MEMO00000MM0MEMO00MPr M0orr`oMMMaMM0MOrWIm �t M N M M Oct a7 CO r M CM M M N �t CO M r CO M c}' N r M N r N N 0 r r N N ME) r 60 w m � U � c U O D., 0) r � n c O o 0 O U) Qw o °6 n o U) c Cl) co U Q U co U) o CaU ca I;zczto o .0 E 06 U O a) O U o U ai � oC46cc od< co a� O C E O ,U Cn a) U O"d U O o c ? ca ca o '� U) 0.ca n Q Cl) fn % Y '> U O a) a) Ez _ O °��� a`ni H (D `O o `�° w Q ❑) a) E 3 a) " E> E cn Q •" � o �zz'E °UU cU) 1=1=�U�F Qw0�F"C'3�Lu m 06 tf 0) o c Q c Q -: 0 O cn O' U Q U a � � � ca c/) a 0 o a) a) U) o c 0 • U c11 a)_ Q Co Q c O a) O m aci . � in � m Q cmo c co w � 'FZ 0)) ate) aoi cEa c cn c� od ° .o o a� tr CU o m Uca sp Q ca N U Q— C � O L ca O E ob ,� ca CZ c c 0 00 U) F' cn U) w O o c c caQ Q0)c O U as O U U ❑ ca Q ❑ a) a3 N a) Q N O U o a o a")��•0.Un On. w U coUa c n a a) ❑ is " E m " Cc as o a) m aNi o o U ai a o 0 U cn c Uj w E " ca ca (n I— Z3 o - o .c ❑� U WU�FjwZ�2Z)coLLL.� H � U = Q Cl) c O Cn U U O (n C45 Q f� O X Q Q w o a) X 2C >� O N 4) fa z 76 O O O O U ci 06 c U E O c c E � a) 00 a) Q Q o ca a) c co U o (n > ro p O IL caU_ _ Q' U Q O) U •� U U Q. a) 0 E LU o(n U J E c ca E o (n o w _ U E E Y cn a) o U 2 0 c O N c a) N MEMO o o c ca U wa) 0) z O c 0 o j � a) o LW � oO> a) 0)_ c FU- ca acoccai �EUC7 cv c, oonaco -ocaoa Z) a ) icaaca oO Z cn a a H Ott m fl oca FOR O O a n. E cn U U o o i ❑ � C O � m > c UcaImm"m •N n a) � O a -L U U ._ O ca ca I- cn ca QQQUUUUU000wC� E��z0OcncncnWWFROm -I-❑U SEES //S/%� 7R90 RA7R7� j 0 6� j MY m J> J� R \ r @ : \ 0 § E 5 CL [ / EEa) m\E= ( S/ E E oc D E co= 7<// x-- ° a)k § / U) x k E \ � w a) §� � f# o a a 2 IT,4 D 2/% D D E c 0__ _ E_ wo 2 m U) 3§ ` A 7 c c#_ e :3 m+\ 2 2 7 2 _§ a 0 R =# 5 5 5@ FM 2// j 3/ » f 0 ( 0 § 7 w 2 . ® cz u { * 2 �w - � . § 2 o a $ @ a) ) © ± w » a / / co E { 2 L 7/ 7m k § 0 §� \\ o c ƒ / \ § \ / / : o/ § o k f m\\ / 2 3¥# 2 E y* m m 3 §k/\ §//�/\ M f— Z W x U Q FM a m c 0 CIE End x a) 3 0 J 0 +.. 3 ca a c a) i 7 V O L MEN m a d C. r� r 7 C � C a > 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 00 0 0 0 o Ln L.f) o N O � N N •-- Ln 0 0 0 0 o O CD 0 0 00 O Ln N r N � UY CC� r� Y E E O 4EEEEO a) co co E ~ ♦— a) E 70 N a) U_ F— a) 7 0 o O U) F- 2� :2 :E 0)m N 'a NEEDED,N -O O ca O ca cz a O mmm a:E O U a) a) a) > O C Q � mEEC co ELCIE. m_ a) co co EEEE, a) E a)—' U a) a) a) 7 0 .0 .O a) � U) U) �ca JiQ ¢ U U U U U U i i i .. 0 a) a) () a) 0 w w w w w w C O mm� m m U w Q Q L U) U)coU_ o (D a) Lt E m U a>>U)U 0 L yO+ U) U C L OOmmmcn U C �o C: U (] QEDCO C Q) �.f oF- 0oU U U O 0) m• C 3 _ C (0 Q > 0 0 o ti 000 Lo O N Lr) � N CM EA C .0 F— Q) >1 O a) O Q O U) 'ui � U U W o c°n c6 U) 0 E c F- 2 U U W L�