HomeMy WebLinkAbout7 Town of Truckee 2017 Utility Workenda Item #
CONSENT
7
To: Board of Directors
From: Brian Wright
Date: February 07, 2018
Subject: Consideration of Reimbursement to the Town of Truckee for Water
Utility Work Associated with Multiple Paving Projects
1. WHY THIS MATTER IS BEFORE THE BOARD
District Code requires that all expenditures in excess of $15,000 be approved by the
Board.
2. HISTORY
The Town of Truckee manages paving and drainage improvement projects along the
Town's public right of ways on an annual basis. These projects range in scope from
complete roadway removal and replacements, grade modifications, realignments,
drainage improvements to mill and overlay maintenance projects. The Town of
Truckee awards construction contracts for the annual paving and drainage projects
through a competitive public bidding process. Included within the project scope of
work are the excavation and adjustments of water utility valve covers located within
the project boundaries, and owned by the District. Each year, following the project
completion the Town of Truckee invoices the District for the cost associated with the
water utility valve adjustments.
3. NEW INFORMATION
In 2017, the Town of Truckee conducted two paving and drainage improvement
projects that included the excavation and adjustment of District owned water utility
assets. The Brockway Road Corridor, East River St. and Donner Pass Road
Improvement Project (CIP C1604) was awarded to Sierra Nevada Construction, INC.
The Glenshire Dr./Dorchester Dr. Pedestrian and Bicycle Improvement Project (CIP
C1605) was awarded to Granite Construction. Included in the scope of work for each
of these projects were the excavation and adjustment of water utility valves/boxes. On
January 3, 2018, the District received invoices for the water utility valve/box
adjustments and associated work for each of these projects, in the amounts of
$16,854.71 and $29,345.59, for a combined total of $46,200.30. A breakdown of the
invoices is provided in the table.
Brockway Rd./East River St. and Donner Pass Rd. Improvement Project
Description
Quantity
Unit Price
Total Price
Water Valve/Box Adjustment
15
$ 1/100900
$ 16,500.00
Water Valve Adjustment Credit
1
$ (11100000)
$ (11100000)
Water Line Repair (8/23/17)
1
$ 1,454.71
$ 1)454.71
Invoice #2018=00000030
Total
$ 16,854.71
Glenshire Dr./Dorchester Dr.
Pedestrian and Bicycle
Improvement
Project
Description
Quantity
Unit
Price
Total Price
Water Valve/Box Adjustment
19
$
1,300.00
$
24,700.00
Change Order#2
1
$
4,645.59
$
4,645.59
Invoice #201M0000037
Total
$
2%345.59
Taking into consideration that these expenses are associated with annual paving and
drainage projects conducted by the Town of Truckee, Staff will be evaluating the need
to place the expenses associated with water valve/box adjustments on the District's
annual procurement approval presented to the Board each year.
4. FISCAL IMPACT
Sufficient funds exist in the Board approved FY18 and FY19 Water Capital Budget
and will be funded from the Water General Fund.
5. RECOMMENDATION
Authorize the General Manager to remit payment to the Town of Truckee for invoice IF
2018-00000030 in the amount of $16,854.71 and invoice #2018-00000037 in the
amount of $29,345,59, for a total amount of $46,200.30.
Michael D. Holley
General Manager / Water Utility Manager