HomeMy WebLinkAbout11 Board - DFW Lid Sole Source - 2
CONSENT Water Meter Box LidsSource Purchase of -Authorizing the SoleWater Meter Box LidsSource Purchase of -Authorizing the Sole February 7, 2018 ITEM #11
Sole modifications to steel lids Meter transmitter unitsFor larger boxes, plastic lid was not available and District performed •Smaller lids were replaced with plastic lids•lids interfered
with radio transmissionsSteel •AMR system was deployed in 2009•steel lids were usedPrior to implementation of the Automated Meter Reading (AMR) system, •configurationsThe District uses
precast concrete boxes for a number of water meter box •BACKGROUND / HISTORY Source Purchase of Water Meter Box Lids-SoleSource Purchase of Water Meter Box Lids-
Sole DFW Plastics is the only manufacturer•The District was first utility in the country to install these plastic lids •maintenancePlastic lids are lighter and easier for crews to remove
and replace during •of District labor per lidhrsLid modifications not required, saving 1.5 •Plastic lids are cheaper than steel lids•developed two modelsDFW •boxesthe larger concrete
In 2013, the District worked with DFW Plastics to develop a plastic lid for •BACKGROUND / HISTORY Source Purchase of Water Meter Box Lids-SoleSource Purchase of Water Meter Box Lids-
NEW INFORMATION the AMR systemof plastic meter box lids is necessary to maintain functionality of Purchase •Finding by awarding authority is necessary•order to match other products in
use on a particular public improvement.” Public Contract Code allows for the sole source purchase of equipment “In •Ongoing need to purchase new meter box lids•Source Purchase of Water
Meter Box Lids-SoleSource Purchase of Water Meter Box Lids-Sole
NEW INFORMATION Draft resolution was included in Board packet•sourcing is necessary-District never made formal declaration than sole•they became availablehas been purchasing plastic
meter box lids directly from DFW since District •Source Purchase of Water Meter Box Lids-SoleSource Purchase of Water Meter Box Lids-Sole
FISCAL IMPACT lidsSufficient funds exist in FY18 budget for the purchase of water meter box •Source Purchase of Water Meter Box Lids-SoleSource Purchase of Water Meter Box Lids-Sole
RECOMMENDATION not to exceed $40,000 per calendar yearAuthorize the purchase of plastic meter box lids as necessary in an amount •functionality of the District’s AMR systemwater meter
box lids from DFW Plastics is necessary to maintain 01 finding that the sole source purchase of plastic -Resolution 2018Adopt •Source Purchase of Water Meter Box Lids-SoleSource Purchase
of Water Meter Box Lids-Sole