HomeMy WebLinkAbout7 Annual Purchase orders Agenda Item # 7
TRUCKEE DONNER
Public Utility District
CONSENT
To: Board of Directors
From: Mary Chapman
Date: February 18, 2009
Subject: Consideration of Annual Purchase Orders and Contracts
1. WHY THIS MATTER IS BEFORE THE BOARD
The District Code requires Board approval for all purchases over $15,000.
2. HISTORY
Historically, annual purchase orders have been issued during the year. Staff is
working toward issuing purchase orders at the beginning of the year.
3. NEW INFORMATION
Staff has identified two qualifying vendors:
1) Sierra Chemicals Co. for the Water Treatment Supply purchase.
2) Teichert Aggregates for the Aggregate Materials and Asphalt Purchase
Please see the attachments for the details of each bid item.
4. FISCAL IMPACT
Funding for these procurements are included in the FY09 operating budget.
5. RECOMMENDATION
Recommend that the Board award supply contracts to the following vendors:
A) Sierra Chemicals Co. in the amount of $16,260 plus tax and delivery for the
FY09 supply of chlorine
B) Teichert Aggregates in the amount of $51,514.50 plus tax and delivery for
the FY09 supply of aggregate materials
Ch Michael D. Holley
Mary an
Administrative Services Manager General Manager
The District went to bid on the following items for FY09
1) Water Treatment Supply Purchase
This bid item is for the 2009 supply of chlorine chemical solution for the disinfection of
the water supplied. It is anticipated that the 2009 amount of the chemical needed will
exceed the $15,000 purchase limit.
Bid Information/Results:
Date of Advertisement: 1/7/2009 in Sierra Sun
Plan holders: 1
Bid Opening Date: January 28, 2009 2:30 pm
Bids Received: 1
Bidder: Sierra Chemicals Co.
Amount of Bid: $16,260.00
Bid Found to be Responsive: Yes
BID SCHEDULE — Sierra Chemicals Co
QUANTITY DESCRIPTION UNIT COST TOTAL
UNITS
120 55 Gallon Drums - 12.5 % Sodium $119.25/drum $14,310.00
Drums Hypochlorite
1,000s Bulk (totes) - 12.5 % Sodium Hypochlorite $1.95/gal $1,950.00
Gallon
Total Bid $16,260.00
2) Aggregate Materials & Asphalt Purchase
This bid item is for the 2009 supply of aggregate materials for road repair after a water
line leak repair. The items include base material, bedding material, backfill material and
asphalt material.
Bid Information/Results:
Date of Advertisement: 1/7/2009 in Sierra Sun
Plan holders: 2
Bid Opening Date: January 28, 2009 2:00 pm
Bids Received: 1
Bidder: Teichert Aggregates
Amount of Bid: $51,514.50
Bid found to be responsive: Yes
BID SCHEDULE —Teichert Aggregates.
QUANTITY1 DESCRIPTION UNIT COST TOTAL
UNITS
120 Tons 1 1/2 " Drain Rock $16.00 $1,920.00
2000 Tons 3/4 "AB-2 $13.25 $26,500.00
150 Tons Bedding Sand $13.25 $1,987.50
200 Tons 1/2 " AC P.G. 64-16 $74.00 $14,800.00
=70Tons 3/8 " Cold Mix AC $90.10 $6,307.00
Total Bid r7$=51,5:=14-50