HomeMy WebLinkAbout8 FMP Contract Award - sp reviewed
ACTION Prepare a Facilities Master PlanConsideration of a Contract to Prepare a Facilities Master PlanConsideration of a Contract to April 3, 2019 ITEM #8
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Steven Poncelet, 4/2/2019
Contract to Prepare a Facilities Report presented to Board at workshop in August 2005•reportTDPUD Corporation Yard: Program and Master Plan Prepared •Gaunt Sommer Design retained •February
2004•Consists of three parcels••Acquired in July 2000•Property at 11270 Trails End Road•BACKGROUND / HISTORY aster PlanMContract to Prepare a Facilities aster PlanM
Contract to Prepare a Facilities Master Plan November 2005–Geotechnical Engineering Report •& KullHoldredge•Geotechnical Investigation•December 2005–Storm Water Pollution Prevention
Plan •September 2005–Environmental and Cultural Assessment •Inland Ecosystems•Environmental Review•BACKGROUND / HISTORY Contract to Prepare a Facilities Master Plan
Contract to Prepare a Facilities Master Plan Both parcels still owned by the District•Various efforts to sell the parcels•Two parcels declared surplus in April, 2007••One parcel to be
retained by the District •Lot line adjustment performed in 2006•BACKGROUND / HISTORY Contract to Prepare a Facilities Master Plan
Contract to Prepare a Facilities Master Plan existing corporation yard propertyThe Board’s preferred location of the EOB location was identified at the •10958 Riverview Drive–Valley
substation property Martis•11270 Trails End Road–Corporation yard property •Two potential sites were discussed•need for an Electric Operations Building (EOB)In December 2018, Board
Workshop was conducted regarding the •vehicles, trailers and materialsPortion of the property is currently used for outdoor storage of •Ancillary SCADA Building constructed at property
in 2014•BACKGROUND / HISTORY Contract to Prepare a Facilities Master Plan
NEW INFORMATION Not envisioned in 2005•CYMP did not include Ancillary SCADA Building or EOB•None have been constructed•CYMP presented conceptual layout with six structures•maintenance
needs as of 2005 CYMP considered storage and warehousing, field operations and vehicle •CYMP was reviewed to determine best location for EOB•After December 2018 workshop•Contract to
Prepare a Facilities Master PlanContract to Prepare a Facilities Master Plan
NEW INFORMATION Site security•Site access and traffic issues at main office property•Indoor shop space for testing maintenance and repairs of equipment•Emergency preparedness/continuity
of operations planning•Vehicle maintenance•Field staff operations••considershould Revised CYMP •evaluated and updated-Staff recommends that the CYMP be re•Contract to Prepare a Facilities
Master PlanContract to Prepare a Facilities Master Plan
NEW INFORMATION optimize the use of all three propertiesDevelop a master plan that documents the necessary improvements to •Clarify the future needs of the District•Valley substation)Martisoffice,
corporation yard, and functions at all three properties (main operational uses the Review •Facilities Master Plan (FMP) to:Request for proposals (RFP) was prepared for the preparation
of a •District staff Preparation of updated CYMP beyond expertise and availability of •Contract to Prepare a Facilities Master PlanContract to Prepare a Facilities Master Plan
NEW INFORMATION proposalsStaff committee of five members was selected to review the •PaddonWilliams & •JK Architecture & Engineering•HDR•Collaborative Design•Four proposals were received•Submittal
deadline was March 15, 2019•Advertised in the Sierra Sun•was issued on February 8, 2019RFP •Contract to Prepare a Facilities Master PlanContract to Prepare a Facilities Master Plan
NEW INFORMATION 4Collaborative Design3PaddonWilliams & 2HDR1JK Architecture & EngineeringRankFirm Technical scoring•Contract to Prepare a Facilities Master PlanContract to Prepare a
Facilities Master Plan
NEW INFORMATION 4PaddonWilliams & 3HDR2JK Architecture & Engineering1Collaborative DesignRankFirm Cost scoring•Contract to Prepare a Facilities Master PlanContract to Prepare a Facilities
Master Plan
NEW INFORMATION 4PaddonWilliams & 3Collaborative Design2HDR1JK Architecture & EngineeringRankFirm proposal is the most advantageous to the DistrictStaff have determined that the JK Architecture
& Engineering •Overall scoring•Contract to Prepare a Facilities Master PlanContract to Prepare a Facilities Master Plan
NEW INFORMATION Board for considerationAny future projects resulting from the FMP will be brought to the •Final FMP report–September 2019 •orkshopWBoard –August 7, 2019 •Consideration
of contract for prepare the FMP (tonight)–April 3, 2019 •Proposal submission deadline–arch 15, 2019 M•Issued RFP–February 8, 2019 •Project schedule•Contract to Prepare a Facilities
Master PlanContract to Prepare a Facilities Master Plan
FISCAL IMPACT Project will provide refined cost estimates to be used in future budgets•facilitiesProject is necessary to ensure proper planning of future District •Sufficient funds exist
in Electric Department General Fund to cover the •FY19 budgetPreparation of FMP not included in approved Electric Department •Cost proposal from JK Architecture & Engineering is $199,524•Contract
to Prepare a Facilities Master PlanContract to Prepare a Facilities Master Plan
RECOMMENDATION a total authorization not to exceed $220,000in an amount of $199,524, plus a ten percent change order allowance for Architecture & Engineering for the preparation of a
Facilities Master Plan anager to execute an agreement with JK MGeneral the Authorize Contract to Prepare a Facilities Master PlanContract to Prepare a Facilities Master Plan