The URL can be used to link to this page

Home My WebLink About18-Approval of Minutes for December 5 and 19, 2012M" T U EE D NE# UtitPubl District MINUTES To: Board of Directors From: Barbara Cahill Date: January 16, 2013 Minutes for the Meeting Dates Approval of Minutes for December 5 and 19, 2012 _ E1 REGULAR MEETING December 5, 2012 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved in perpetuity and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 PM in the TDPUD Board room by President Laliotis. ROLL CALL: Directors Joe Aguera, Jeff Bender, Ron Hemig, and Tony Laliotis were present. PLEDGE OF ALLEGIANCE Director Aguera led the Board and public in the Pledge of Allegiance. EMPLOYEES PRESENT Kim Harris, Nancy Waters, Bob Mescher, Jim Wilson, Steve Ponce - let, Lauren Schaake-Hudson, Kathy Neus, Steve Hollabaugh, Sanna Schlosser, Michael Holley and Barbara Cahill CONSULTANTS PRESENT Steve Gross C��:1=1:�'i�:7�9=1►�i:377�11� CHANGES TO THE AGENDA General Manager Holley pulled agenda item number 18, Closed Session: Public Employee Performance Evaluation - Government Code Section 54957: General Manager Performance Plan Review. PUBLIC INPUT There was no public input. DIRECTOR UPDATE The Directors all agreed the annual awards dinner was well attended and congratulated all award recipients. CONSENT CALENDAR CONSIDERATION OF AN AMENDMENT TO THE 125 PLAN (EMPLOYEE FLEXIBLE SPENDING PLAN) This involves amending the current 125 Plan Administrative Agreement to comply with 2013 regulations. CONSIDERATION OF GRANTING AN EASEMENT TO TSD FOR A SEWER PIPELINE UNDER A PORTION OF THE BROCKWAY ROAD MULTI -USE TRAIL This item involves an easement to Truckee Sanitary District for a sewer pipeline under a portion of the Brockway Road Multi -use Trail. Minutes: December 5, 2012 CONSIDERATION OF AWARDING A JANITORIAL CONTRACT FOR THE DISTRICT HEADQUARTERS BUILDING This item involves awarding a Janitorial Contract for the District headquarters building. CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This item involves the authorization of routine annual procurements and contracts for FY13. CONSIDERATION OF A PURCHASE TO REPLACE AN ELECTRONIC DOCUMENT IMAGING SYSTEM This item involves a replacement of the District's outdated elec- tronic document imaging system. CONSIDERATION OF A PURCHASE TO REPLACE A MOBILE DATA COLLECTION UNIT This item involves an upgrade to the District's outdated mobile data collection unit. CONSIDERATION OF 2013 PURCHASE OF REPLACEMENT SERVICE TRUCKS This item concerns: a) Purchase of three service trucks b) Declare three service trucks surplus CONSIDERATION OF 2013 PURCHASE OF A REPLACEMENT DUMP TRUCK This item concerns: a) Purchase of one dump truck b) Declare one dump truck surplus Director Hemig moved, and Director Bender seconded, that the Board approve the consent calendar. ROLL CALL: All Directors aye, by voice vote. SO MOVED ACTION ITEM CONSIDERATION OF: A) REVIEW OF THE INVESTMENT POLICY B) DELEGATION OF AUTHORITY TO THE TREASURER This item involves a review of the District's investment policy and delegation of authority to the Treasurer to perform the duties as described in the investment policy. Director Hemig moved, and Director Aguera seconded, that the Board • Concur with the current District investment policy • Delegate authority to Robert Mescher, District Treasurer, to invest District funds for FY13 according to the District's investment policy ROLL CALL: All Directors aye, by voice vote. SO MOVED 2 Minutes: December 5, 2012 ROUTINE BUSINESS TREASURER'S REPORT Approval of the fund balances as of October 31, 2012: Director Hemig moved, and Director Aguera seconded, that the Board approve the treasurer's report for the month ended October 31, 2012. ROLL CALL: All Directors, aye. SO MOVED. Approval of disbursements for November 2012 Director Aguera moved, and Director Bender seconded, that the Board approve the November 2012 disbursements report. ROLL CALL: All Directors, aye. SO MOVED. APPROVAL OF MINUTES FOR NOVEMBER 7 AND 15, 2012 Director Hemig moved, and Director Aguera seconded, that the Board approve the minutes of November 7 and 15, 2012. ROLL CALL: All Directors, aye. SO MOVED. CLOSED SESSION — removed from agenda PUBLIC EMPLOYEE PERFORMANCE EVALUATION - GOVERNMENT CODE SECTION 54957: GENERAL MANAGER PERFORMANCE PLAN REVIEW ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 6:16 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tony Laliotis, President Prepared by Barbara Cahill, Deputy District Clerk 3 Minutes: December 5, 2012 REGULAR MEETING December 19, 2012 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved in perpetuity and made available for listening to any interested party up- on their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:01 PM in the TDPUD Board room by President Laliotis. ROLL CALL: Directors Joe Aguera, Jeff Bender, Bob Ellis, Ron Hemig, and Tony Laliotis were present. PLEDGE OF ALLEGIANCE Director Ellis led the Board and public in the Pledge of Allegiance. EMPLOYEES PRESENT Kim Harris, Kathy Neus, Bob Mescher, Michael Holley and Barbara Cahill CONSULTANTS PRESENT Steve Gross OTHERS PRESENT Juanita Schneider CHANGES TO THE AGENDA General Manager Holley said there were no changes to the agenda. PUBLIC INPUT There was no public input. DIRECTOR UPDATE Director Hemig asked Director Ellis to tell the Board about himself. Director Ellis said he has 20 plus years in the truck industry. The last 10 years, he has been in the real estate market as a broker. Hobbies are ski racing, water skiing and golf. Director Ellis has a marketing degree from San Jose University and MBA at Pepperdine University. He has been married 7 years. The Board wished everyone a Merry Christmas. CONSENT CALENDAR CONSIDERATION OF SCHEDULING THE REGULAR BOARD MEETINGS FOR 2013 This item involves scheduling the regular Board meetings for 2013. Director Aguera moved, and Director Bender seconded, that the Board approve the con- sent calendar. ROLL CALL: All Directors aye, by voice vote. SO MOVED Minutes: December 19, 2012 SPECIAL BUSINESS CONSIDERATION OF ELECTION OF OFFICERS OF THE BOARD This item involves election of the President and Vice President of the Board for the next twelve months. Director Hemig moved, and Director Aguera seconded, that the Board appoint Jeff Bender as President of the Board and Joe Aguera as Vice President of the Board for the next twelve months. Unanimous vote by acclamation. CLOSED SESSION CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9, SUBDIVISION (B), ANTICIPATGED LITIGATION, TWO CASES RETURN TO OPEN SESSION Report from Closed Session There was no reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 6:40 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, President Prepared by Barbara Cahill, Deputy District Clerk 2 Minutes: December 19, 2012