HomeMy WebLinkAbout7-Receive and Accept Annual ReportsAgenda Item # 7
CONSENT
To:
Board of Directors
From:
Kathleen Neus
Date:
January 16, 2013
Subject:
Receive and Accept Annual Reports
1. WHY THIS MATTER IS BEFORE THE BOARD
The Board of Directors receives and reviews District reports.
2. HISTORY
The District Code requires various reporting at year end:
• Code Section 4.12.4 requires that the General Manager shall submit to the Board
of Directors an annual report summarizing the safety activities for the past year.
• Code Section 8.06.020 requires that the General Manager shall submit to the
Board of Directors in January of each year a report of all real property and
easements accepted or abandoned during the previous year.
• Code Section 8.12.010.5 requires that the General Manager shall report annually
during the month of January to the Board of Directors regarding the use of the
Board room by outside organizations during the previous year.
• Code Section 8.30.070.8 requires that once a year District staff will gather
information on all Encroachment Permits, the status of the same and will provide
an annual report to the District's Board of Directors.
3. NEW INFORMATION
a) Safety
The District began a Safety Incentive Award Program in September of 2009. The
program is well received by District staff. There are four quarterly awards and the
annual award winner is chosen from one of the four quarterly winners.
The District staff has gone two years without a lost -time incidence.
Bob Springer, a District Lineman, researched building a display depicting the
dangers of electricity in everyday life called Learn or Burn. Bob has given
presentations to District staff, CalTrans, Town of Truckee, Truckee Police
Department, Truckee Fire Department and Tahoe Donner Association; the
presentations are very well received. additionally, Bob has more presentations to
give Truckee area special districts and agencies.
The Safety Committee's goal for 2012 was to review and update the District's Safety
Manual and the Injury and Illness Prevention Plan. Review of the manual is an
arduous task; the review is 2/3 of the way complete.
b) Real Property and Easements
Every year during the course of doing business, the District finds it necessary to
obtain and on occasion abandon easements. In 2012, the District accepted 4
easements, 2 easement agreements and abandoned no easements. Easement
agreements in addition to granting an easement, terms are included within the
agreement. See Attachment 1.
c) Use of the Board Room by Outside Organizations
A number of organizations used the Board and Conference rooms during 2012.
Organizations include public agencies, non-profit groups, community agencies and
private companies. Many organizations use a room monthly, while others use a
room a few times during the year. See Attachment 2.
d) Encroachment Permits
There were no Encroachment Permits issued for 2012.
4. FISCAL IMPACT
There is no fiscal impact associated with the reports.
5. RECOMMENDATION
Accept the Safety, Real Property and Easements, Use of Board Room by Outside
Organizations and the Encroachment Permit annual reports.
Michael D. Holley
General Manager