HomeMy WebLinkAbout2013-01-28,TDPUD agenda, special meeting w- itemTruckee Donner Public Utility District
SPECIAL MEETING Directors
Joseph R. Aguera
10:30 AM, Monday, January 28, 2013 Jeff Bender
TDPUD Conference Room Bob Ellis
J. Ron Hemig
AGENDA Tony Laliotis
General Manager
Michael D. Holley
1. Call to order
2. Roll call
3. Pledge of Allegiance
4. Changes to the agenda
5. Public Input - This is time set aside for the public to address the Board on any matter not
on the agenda. Testimony related to any agendized matter should be addressed at the
time that item is considered.
(The public may comment on any subject that is not on the agenda. Each speaker will be
limited to three (3) minutes, but speaker time may be reduced at the discretion of the
Board President if there are a large number of speakers on any give subject.)
DIRECTOR UPDATE
6. This item provides time for Directors to comment on any item within the purview of the District
(Each Director will be limited to three (3) minutes.)
ACTION ITEMS ( Action item discussions will utilize the following format: (a) staff
report, (b) public input, and (c) Board discussion and action)
7. Consideration of a Purchase of Radios for the Water SCADA System
This item involves a material purchase of radios for the Water SCADA system.
WORKSHOPS
8. Understanding the Ralph M. Brown Act
This item involves a presentation regarding the Ralph M. Brown Act.
ADJOURNMENT
Note regarding agenda topics likely to come before the Board during the next two months:
Discussion of 2012 Purchase Power Load, Resources, Peaks, Comparison to 2012 Budget Forecast
Discussion of Possible Revisions to the Miscellaneous Fee Schedule
Discussion Regarding the New District Web Site
Review of District 2012 Wellness Program and 2013 Wellness/Fitness Challenge
11570 Donner Pass Road - Truckee, CA 96161 - Phone: (530) 587-3896 - www.tdpud.org
The agenda is available for review at the
TDPUD office and the Truckee branch of the Nevada County Library
Posted and mailed on Friday, January 25, 2013
Barbara Cahill, Deputy District Clerk
A copy of the agenda packet is available for public review at the district administrative office: 11570 Donner Pass Road. Public participation
is encouraged. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate
participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e. disability -
related aids, or other services), please contact the Clerk of the Board at (530) 582-3909 or BarbaraCahill@tdpud.org, at least 24 hours in
advance of the meeting.
11570 Donner Pass Road - Truckee, CA 96161 - Phone: (530) 587-3896 - www.tdpud.org
Agenda
i
6-TRUCKEE DONNE
Public Utility District
ACTION
To:
Board of Directors
From:
Peter Rosales
Date:
January 28, 2013
Subject: Consideration of a Purchase of Radios for the Water SCADA System
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of $15,000.
2. HISTORY
In December 2004, the Federal Communications Commission (FCC) announced that
all radio licensees operating 25kHz (wideband) systems in the 150-174 MHz and
421-512 MHz bands must migrate to 12.5kHz narrowband channels by January 1,
2013.
In December 2012, District staff discovered that Truckee Donner PUD Water SCADA
radios would soon be out of compliance with the FCC narrowbanding mandate.
3. NEW INFORMATION
Current District Water SCADA radios operate at 452MHz wideband. These radios
violate the FCC narrowbanding mandate.
The FCC has noted it will remove wideband systems off the air after the deadline or
assess heavy fines. Radios operating on wideband may cause interference on
frequencies used for public safety.
Existing Water SCADA radios will need to be replaced and several radio models were
evaluated and tested to check compatibility with legacy SCADA equipment. These
new radios will have the capability to operate with both old and new Water SCADA
RTUs.
After evaluating several models, staff determined the Teledesign model TS4000 radio,
will work with the old SCADA RTUs and will also operate on the new Water SCADA
RTUs.
On January 17th the District went out to bid for replacement of 45 SCADA radios.
Four sealed bids were received and a bid opening was held on January 25th. A
summary of the bids is included in the following table. Sage Designs, Inc. from Mill
Valley, CA was the lowest responsive bid at $78,133.52.
Vendor
Bid Price
Responsive
Sage Designs, Inc.
$78,133.52
Yes
Teledesign Systems, Inc.
$80,096.52
Yes
BAT Electric
$96,734.50
Yes
Sierra Control Systems, Inc.
$120,789.50
IYes
4. FISCAL IMPACT
Sufficient funds exist in the FY13 budget for this purchase radio equipment.
5. RECOMMENDATION
Approve the purchase of Teledesign TS4000 UHF Radios with appurtenances in the
amount of $78,134 with a 10% change order authorization for an amount not to
exceed $85,947 excluding tax.
Stephen Hollabaugh
Assistant General Manager
Michael D. Holley
General Manager