HomeMy WebLinkAbout8-Consideration of the FY11 Year-End Financial Results and Request for Transfers and Budget Carry-oversPublic Utilit District
ACTION
To: Board of Directors
From: Robert Mescher
Date: February 15, 2012
Subject: Consideration of the FY11 Year -End Financial Results and Request
for Transfers and Budget Carry-overs
1. WHY THIS MATTER IS BEFORE THE BOARD
Title 3, Section 3.02.010.2 of the District Code requires the budget performance to be
reviewed at a Board workshop semiannually after the close of June and December accounting
periods for each fiscal year.
2. HISTORY
The FY10 & FY11 budget was adopted November 18, 2009 and additional transfers and
budget carry-overs were authorized February 17, 2010. The FY10 mid -year results were
reviewed July 21, 2010 and no changes were made to the FY10 budget.
On October 5, 2010, staff advised the Board that the District would receive a $300,000 refund
from UAMPS. The Board moved to carry-over the proceeds of that refund into FY11 to avoid
implementing the planned Electric rate increase in FY11.
The FY10 year-end results were reviewed at the February 17, 2011 Board Meeting and
additional transfers and carryovers were authorized. The FY11 mid -year results were reviewed
on August 3, 2011 and no changes were made to the FY11 budget.
3. NEW INFORMATION
Preliminary FY11 results indicate that both the Electric and Water Departments exceeded the
budget expectation and ended the year with surpluses of just under 1 % and 2% of budgeted
revenue respectively. Staff proposes to carry-over these amounts into FY12 for miscellaneous
projects.
The net rate -funded surplus for the Electric Department was $172,000 as compared to budget.
Operating revenue was 4% lower than budget primarily due to the 3% budgeted rate increase
that was not implemented. The lower revenue was also due to reduced power needed to
pump less water by the Water Department. Operating expenses were $992,000 (5%) less than
budgeted, mainly due to less purchased power. The overall net operating income of
$5,133,000 was $144,000 (3%) more than budgeted. Other income and expenditures were
$37,000 less than budgeted and rate -funded capital expenditures were on target, resulting in
an overall unappropriated surplus of $173,000.
The net rate -funded surplus for the Water Department was $182,000 as compared to a
balanced budget. Operating revenue was 2% lower than budget due to the conservation effect
of consumer programs and meters, and also the reduction of the Glenshire surcharge last
summer. Operating expenses were $526,000 (7%) less than the FY11 budget due to reduced
staffing, water pump efficiency upgrades, and less pumped water as a result of repaired
system leaks. The net operating income for the Water Department was $253,000 (6%) more
than budgeted. Other income and expenditures were $124,000 less than the FY11 budget.
Rate -funded capital expenditures were $62,000 more than budgeted, resulting in an overall
unappropriated surplus of $182,000.
Attachment 1 reports the actual results of FY11 as compared to the adopted budget.
Attachment 2 reports the status of the restricted facilities fees fund as of the end of FY11. The
District is in compliance with spending facilities fees within the mandated 5-year period.
Attachment 3 lists the routine year-end transfers and staff's recommended carryovers into
FY12.
4. FISCAL IMPACT
The FY11 surpluses can be used to fund miscellaneous projects in FY12.
5. RECOMMENDATION
Authorize the transfers and carry-overs as listed in Attachment 3.
Robert Mescher
Administrative Services Manager
Michael D. Holley
General Manager