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HomeMy WebLinkAbout15, Minutes- April 4 & 18, 2012Agenda Item # 15 MINUTES To: Board of Directors From: Barbara Cahill Date: May 02, 2012 Minutes for the Meeting Dates Approval of Minutes for April 4 and 18, 2012 REGULAR MEETING April 4, 2012 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 PM in the TDPUD Board room by President Laliotis. ROLL CALL: Directors Joe Aguera, Jeff Bender, Ron Hemig, and Tony Laliotis were present. Director Laura Clauson Ferree was absent. PLEDGE OF ALLEGIANCE Director Bender led the Board and public in the Pledge of Allegiance. EMPLOYEES PRESENT Kathy Neus, Ian Fitzgerald, Neil Kaufman, Steven Poncelet, Michael Holley and Barbara Cahill CONSULTANTS PRESENT None OTHERS PRESENT Mark Lighty CHANGES TO THE AGENDA General Manager Holley asked to remove Agenda Item Number 12 from the Consent Calendar: CONSIDERATION OF CANCELLING THE REGULAR BOARD MEETING ON APRIL 18, 2012 This item involves cancellation of the regular Board meeting on April 18, 2012 due to a lack of District business. PUBLIC INPUT Mark Lighty recently purchased a home at 10433 Somerset which was built in 1982. All the fees due at the time were paid. The water was off for 10 years. About 3 weeks ago, he came in to sign up for service. District staff came out and turned on the water. A week later, Mr. Lighty got a call from the District that $5,200 was due for facilities and connection fees. He said this is like $5,200 for doing zero. This does not make any sense. Administra- tive Manager Bob Mescher agreed to take off $885, leaving a balance of about $4,300. There was never a physical disconnect from the service. It is just a valve. NID charges about $75 per year for a standby. Mr. Lighty feels something like that a standby might be reasonable to charge. Michael Holley told him that TSD is about $900 to reconnect and the TTSA is around $5,000. There is a pretty high disparity between the two. Mr. Lighty feels $5,000 is unreasonable to pay. This house has been there; it was a ball valve that was turned on. He is requesting that the fees be waived or handled in a different way, like with Minutes: April 4 2012 a standby charge. Mr. Lighty read the section of District Code, but feels this is just wrong and hopes the Board will agree. Michael Holley told the Board that the District Code states that after 5 years from the date of disconnect, the customer is responsible for current connection and facilities fees. Board discussion followed with a decision to place this item on the April 18 agenda with a sum- mary of the charges, the District Code section, and what other agencies charge in these cases, .The Board would need to approve or deny this appeal to the District Code. DIRECTOR UPDATE Director Hemig stated that the Municipal Utilities Financing Authority (MUFA) met on March 28, 2012. MUFA has the authority to issue bonds for financing of different purposes, say a prepaid gas project. MUFA has not found a gas project because conditions are not right. But it appears there could be a window of opportunity. So MUFA looked at UAMPS bond compliance and management policy which has already been drafted and approved at UAMPS. MUFA found if they adopted this document, it would actually position thier author- ity to move quicker if there is an opportunity to buy prepaid gas. So MUFA took action to appoint UAMPS to administer this policy. PUBLIC HEARING: THE 2012 WATER MASTER PLAN President Laliotis opened the public hearing at 6:15 PM. There was no public input and no correspondence had been received prior to the public hearing. The public hearing was closed at 6:16 PM. CONSENT CALENDAR CONSIDERATION OF THE AWARD OF A CONTRACT FOR THE PURCHASE OF LED HOLIDAY LIGHTS This item involves the annual purchase of LED Holiday Lights. CONSIDERATION OF THE AWARD OF A CONTRACT FOR THE PURCHASE OF CFL'S This item involves awarding a contract to purchase the "Big 6" Compact Flu- orescent Lights. CONSIDERATION OF THE PURCHASE OF REPLACEMENT COMPUTERS This item involves the purchase of replacement computers for electric and water vehicles and field crews. CONSIDERATION OF A CONTRACT WITH crmORBIT REGARDING A CONSERVA- TION DATA BASE SYSTEM This item involves a contract for a Data Base System than would assist the Conservation Department with rebate processing and pro- gram reporting. Director Bender moved, and Director Aguera seconded, that the Board approve the con- sent calendar. ROLL CALL: Director Ferree, absent; All other Directors, aye. SO MOVED. 2 Minutes: April 4 2012 ROUTINE BUSINESS TREASURER'S REPORT: March 31, 2012 Approval of the fund balances as of February 29, 2012 Director Hemig moved, and Di- rector Bender seconded, that the Board approve the treasurer's report for the month ended February 29, 2012. ROLL CALL: Director Ferree, absent; All other Directors, aye. SO MOVED. Approval of disbursements for March 2012 Director Aguera moved, and Director Bend- er seconded, that the Board approve the March 2012 disbursements report. ROLL CALL: Director Ferree, absent; All other Directors, aye. SO MOVED. APPROVAL OF MINUTES FOR MARCH 7, 2012 Director Hemig moved, and Director Aguera seconded, that the Board approve the minutes of March 7, 2012. ROLL CALL: Director Ferree, absent; All other Directors, aye. SO MOVED. CLOSED SESSION PUBLIC EMPLOYEE PERFORMANCE EVALUATION - GOVERNMENT CODE SEC- TION 54957 (E): GENERAL MANAGER PERFORMANCE PLAN REVIEW RETURN TO OPEN SESSION Report from Closed Session There was no reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 7:41 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tony Laliotis, President Prepared by Barbara Cahill, Deputy District Clerk 3 Minutes: April 4 2012 REGULAR MEETING April 18, 2011 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved per- petually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 PM in the TDPUD Board room by President Laliotis. ROLL CALL: Directors Joe Aguera, Jeff Bender, Laura Clauson Ferree, Ron Hemig, and Tony Laliotis were present. PLEDGE OF ALLEGIANCE Director Hemig led the Board and public in the Pledge of Allegiance. EMPLOYEES PRESENT Mark Harrigan, Lana Sue Dietrich, Kathy Neus, Scott Terrell, Mark Thomas, Bob Mescher, Nancy Waters, Rosana Matlock, Michael Holley and Barbara Cahill CONSULTANTS PRESENT Steve Gross OTHERS PRESENT Dan Warren, Josh Susman, Scott Parker, Jeanette Harrigan, Nathan Rupert, Mark Lighty, and one other member of the public CHANGES TO THE AGENDA General Manager Holley stated there were no changes to the agenda. PUBLIC INPUT There was no public input. DIRECTOR UPDATE Director Ferree stated she is one of the reasons there is an agenda item. Unfortunately, she has an unanticipated move and has accepted a job 3,000 miles outside of the TDPUD ser- vice area. She will be resigning because her family is moving to Anchorage this summer. She is sorry to be doing this, this soon. Director Ferree knows there is a wealth of very qualified people who can fill her vacancy and she looks forward to hearing what happens in the next couple years even though she will not be here. CONSENT CALENDAR CONSIDERATION OF SCHEDULING A PUBLIC HEARING RELATED TO ADOPTION OF THE ANNUAL WATER AND ELECTRIC STANDBY CHARGES This item relates to hold- ing a public hearing to consider renewing the existing water and electric standby charges on vacant parcels in the District. Director Hemig moved, and Director Aguera seconded, that the Board approve the consent calendar. ROLL CALL: All Directors, aye. SO MOVED. Minutes: April 18, 2012 ACTION ITEMS CONSIDERATION OF RESOLUTIONS FOR MARK HARRIGAN AND SCOTT TERRELL COMMENDING THEM FOR THEIR MANY YEARS OF SERVICE This item involves adoption of resolutions to commend Mark Harrigan and Scott Terrell for their years of service to the Truckee Donner PUD. Director Hemig moved, and Director Ferree seconded, that the Board adopt a resolution recognizing Mark Harrigan for his many years of service. ROLL CALL: All Directors, aye. SO MOVED. Director Aguera moved, and Director Bender seconded, that the Board adopt a resolution recognizing Scott Terrell for his many years of service. ROLL CALL: All Directors, aye. SO MOVED. President Laliotis asked the Board to skip to Agenda Item No. 11. DISCUSSION AND POSSIBLE ACTION REGARDING RECONNECT FEES This item in- volves fees for reconnecting abandoned services. There was no reportable action. The Board chose to uphold District Code. The Board would like to review this District Code policy in terms of applying a credit for prior service. The Board also wants to consider a process to inform a prospective buyer that the service has been abandoned, and the fees may be required for reconnection. General Manager Holley verified he is to continue his practice of crediting services for the portion of the connection fee for existing facilities that might still remain. CONSIDERATION OF A PROCESS TO FILL A POSITION ON THE BOARD This item involves the process to fill a Board vacancy. Director Ferree recused herself. The Board expressed their intent to call for an election within the 60 day time period once Director Ferree submits her formal resignation and the vacancy is effective. The finality of the action will take place when the Board adopts a resolution to officially call for an election to fill the vacancy at a regular Board meeting.. CONSIDERATION OF VOTING FOR A LAFCO SPECIAL DISTRICT MEMBER This item involves casting a ballot for the election of a Special District Member of the Nevada County Local Agency Formation Commission. Director Bender moved, and Director Aguera seconded, that the Board authorize the Board President to mark the ballot for Nick Wilcox, Nevada Irrigation District, for the election of a Regular -Special District Member of the Nevada County LAFCo. ROLL CALL: All Directors, aye. SO MOVED. 2 Minutes: April 18, 2012 WORKSHOP REVIEW OF 2011 CONSUMER CONFIDENCE REPORT (WATER QUALITY REPORT) This item involves discussion of the required notice to water customers annually de- scribing the District's water quality. Mark Thomas made a presentation: • The District is required to prepare an annual Consumer Confidence Report for each water system (Main & Hirschdale) in accordance with California Health and Safety Code • The District is required to mail a copy of the report to each customer by July 1st each year • The 2011 reports have been prepared and reviewed by the State Department of Pub- lic Health • The District's water supply complies with all Maximum Contaminate Levels (MCL) imposed by the State and Federal governments • Water at the Glenshire Drive blending point meets all standards • The Consumer Confidence Reports are scheduled to be mailed in the middle of June There was no public input. Board discussion: • District is compliant with arsenic and Glenshire Drive well • No problems- that is great • Is there any danger of legislation lowering the standards and would we be in trouble • Received an email from a Truckee customer who was concerned about an organiza- tion's overview of the county's utilities. The site pointed out that the PUD had prob- lems in the past. • How can the PUD rebut this web site • Report ok- clean bill of health • Also do a CCR each year and it is quite a process • Report shows the public the District provides safe drinking water • This is public information and state law • The report is in a good format- should get compliments from the public ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 7:17 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tony Laliotis, President Prepared by Barbara Cahill, Deputy District Clerk 3 Minutes: April 18, 2012