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ublic UtilityDistrict
ACTION
To: Board of Directors
From: Sanna Schlosser
Date: June 06, 2012
Subject: Consideration of a Resolution Accepting Final Completion and a
Closeout Change Order for the SCADA Reliability Improvement
Project - 2011
1. WHY THIS MATTER IS BEFORE THE BOARD
The SCADA Reliability Improvement Project - 2011 is complete. A closeout change
order and a resolution accepting the project as complete require Board approval.
2. HISTORY
This project involved the installation of fiber optic cable and equipment in existing
counduits and boxes from the main office to Truckee Substation, Martis Valley
Substation, Glenshire Drive Well and Old Greenwood Well.
The Board awarded the construction contract on October 5, 2011 to Curtis & Sons
Construction, Inc. in the amount of $279,653.50. At that time, the Board also
authorized a change order allowance of $28,000 (10%).
3. NEW INFORMATION
During the course of the project, changes were made to accommodate field conditions
and extend the performance period of the Contract. Two change orders were
required; the first (Attachment 1) authorized an extension of the Milestone Dates and
the second (Attachment 2) reconciles bid vs. actual quantity differences associated
with project closeout. A summary of bid vs. actual quantities is shown on Attachment
3.
District staff has performed a final inspection of the project and has determined that
the project is complete. A draft resolution accepting the project as complete and
directing the Notice of Completion be filed is attached as Attachment 4.
4. FISCAL IMPACT
Sufficient funds for this project exist in the FY11 District capital budget. Project
benefits will accrue to the Electric and Water departments, therefore it is proposed to
split costs equally between the departments.
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Adopt a resolution accepting the SCADA Reliability Improvement Project - 2011 as
complete and authorize the filing of the Notice of Completion.
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Stephen Hollabaugh
Assistant General Manager
Michael D. Holley
General Manager