HomeMy WebLinkAbout16-Consideration of the Award of a Contract for Phase 2 of the Electric SCADA Reliability Improvement ProjectAgenda Item # 16
CONSENT
To: Board of Directors
From: Sanna Schlosser
Date: June 06, 2012
Subject: Consideration of the Award of a Contract for Phase 2 of the Electric
SCADA Reliability Improvement Project
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of $15,000.
2. HISTORY
The District has 5 electric and 55 water facilities located throughout our service
territory. The communication systems to these remote sites, which are integral to
electric and water SCADA systems, are antiquated, difficult to maintain, exhibit overall
low reliability and have very limited bandwidth. The District has installed
communication conduit with underground electric and water system extensions since
approximately 2000. This allows the District to install new communication media to
improve communication reliability to our electric and water facilities.
The Phase 1 project included construction of fiber optic links from the main office on
Donner Pass Road to Martis Valley and Truckee Substations, Glenshire Drive Well
and Old Greenwood Well.
3. NEW INFORMATION
Staff prepared bid documents for a contractor to procure, install, and test optical
cables in a proposed Phase 2 project to connect the District office and Richards Drive
Pump Station, Donner Lake Tank, West Reed PRV, and Wolfe Estates Hydro Station
areas. Remaining District facilities will be connected with optical cables in a phased
approach over the next several years. Bids were sent out on May 7, 2012. The bid
opening was held at 10:OOAM on May 29 and 3 bids were received. A summary of the
bids is shown below:
Bidder
Amount
Responsive
Terry Hansen Electric
$236,710
Yes
Golden State Utility Co.
$286,200
Yes
Curtis & Sons Construction, Inc.
$369,368
Yes
The bid from Terry Hansen Electric did not include their Debarment Certificate in their
bid package. It was later received by the District. This can be waived as a minor
irregularity at the discretion of the Board as it provides no competitive advantage for
the Bidder.
4. FISCAL IMPACT
Sufficient funds exist within the approved FY12 District capital budgets for this project.
Project benefits will accrue to the Electric and Water departments, therefore it is
proposed to split costs equally between the departments.
5. RECOMMENDATION
A) Declare the missing Debarment Certificate from Terry Hansen Electric's bid
package a minor irregularity.
B) Award the SCADA Reliability Improvement Project to Terry Hansen Electric in the
amount of $236,710 plus a 10 percent change order allowance for an amount not
to exceed $260,381.
Stephen Hollabaugh Michael D. Holley
Assistant General Manager General Manager