HomeMy WebLinkAbout10-Consideration of the Purchase of Replacement Computers Agenda Item # 10
■ UCKEE r
Public
CONSENT
To: Board of Directors
From: Ian Fitzgerald
Date: April 04, 2012
Subject: Consideration of the Purchase of Replacement Computers
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of $15,000.
2. HISTORY
The District has been using computers in District Vehicles since 2002. The District
currently operates 18 mobile computers in District vehicles to provide geographic
information, modeling capabilities, and associated data to our water and electric crews
away from the office. In addition, these units now play a critical role in facility
inspection programs and electric outage management.
3. NEW INFORMATION
Our current mobile computers were purchased in 2006. In addition to outlasting their 5
year replacement cycle by two years, many of the computers are beginning to break
down in their harsh environment.
The new mobile computers are manufactured by General Dynamics, and are designed
specifically for the severe environment our field crews work in on a daily basis. They
are semi-ruggedized, viewable in direct sun-light. Speed and processing power are
similar to our existing units.
Section 3.08.060 of the District's code (Joint Purchasing with the State of California
and other public agencies) permits the District to take advantage of other agencies low
bids providing that competitive procurement procedures were followed. The costs
proposals are submitted on The Cooperative Purchasing Network (TCPN) which
adheres to this section of the District code. The TCPN Agreement and the General
Dynamics quote are attached.
4. FISCAL IMPACT
Sufficient funds exist in the FY12 Budget for the purchase of the 18 mobile computers.
5. RECOMMENDATION
Approve the purchase of replacement mobile computers from DuraTech USA, Inc. for
the amount of $44,629, plus a 5% contingency and taxes, not to exceed $50,600.
Stephen Hollabaugh Michael D. Holley
Assistant General Manager General Manager