HomeMy WebLinkAbout9 Consideration of Awarding a Janitorial Contract for the District Headquarters Building Agenda Item # 9
■ UCKEE r
Public
CONSENT
To: Board of Directors
From: Kathleen Neus
Date: December 05, 2012
Subject: Consideration of Awarding a Janitorial Contract for the District
Headquarters Building
1. WHY THIS MATTER IS BEFORE THE BOARD
Only the Board can approve professional contracts over $15,000.
2. HISTORY
The District's main office building has been cleaned by a contract janitorial service for
more than twenty years. The District's contract with A Better Clean will end on
December 8tn
The District issued a Request for Proposal (RFP) for Janitorial Services on October
24th, with the proposals due November 91h. The RFP was advertised in the Sierra Sun,
and either mailed or emailed to known interested parties. No RFPs were picked up at
the District office.
3. NEW INFORMATION
Due to continuing performance issues with the current cleaning contractor, the District
decided to send out RFPs for the cleaning of the District's headquarters office. At the
close of the RFP deadline of November 9th, two proposals were received. Both
proposals were reviewed and found to be responsive.
A committee was formed to evaluate the proposals, the average scores are listed
below:
Selection Factors Max 100 Points A Better Clean D.M. Cleaning Service
Experience - 20 Points 18 20
Staff- 35 Points 19 32
References - 20 Points 7 20
Costs - 25 points 24 22
Total Score 68 94
The proposed contract for janitorial services is for $60,000 not including a 5% change
order authorization, with an option to extend the contract for one year based upon
mutual agreement. For comparison purposes, the 2012 cleaning contract was for
$53,000.
4. FISCAL IMPACT
Sufficient funds exist within the proposed FY12 and FY13 budgets for janitorial
services.
5. RECOMMENDATION
Award the contract for janitorial service to D.M. Cleaning Service in the amount of
$60,000 plus a 5% change order allowance of $3,000 for an amount not to exceed
$63,000 annually.
Michael D. Holley
General Manager