HomeMy WebLinkAbout10-Consideration of Routine Annual Procurements and Contracts Agenda Item # 10
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Public
CONSENT
To: Board of Directors
From: Robert Mescher
Date: December 05, 2012
Subject: Consideration of Routine Annual Procurements and Contracts
1. WHY THIS MATTER IS BEFORE THE BOARD
The District Code requires Board approval for all purchases over $15,000.
2. HISTORY
Since 2009, staff has presented annual purchase orders to the Board for approval
before each fiscal year. Materials, supplies, and services procured under this action
are routine and recurring in nature.
3. NEW INFORMATION
The following procurements are greater than $15,000 and require Board approval:
1) Sole Source Procurements: Attachment 1 is a list of vendors that provide
unique products and services to the District totaling $640,000. This
procurement list includes utilities, specialized software, and unique services.
2) Competitively Bid Procurements - Other Government Agency: Attachment 2 is
a list of vendors who provide products and services to the District which were
competitively bid by another government agency. The District is eligible to take
advantage of discounted pricing. These procurements total $80,000. This
procurement list includes the District's communication and leased office
equipment.
3) Competitively Bid Procurements - Multi-Year Contracts & Contract Extensions:
Attachment 3 is a list of contracts previously bid by the District that either cover
multiple years or have provisions for contract extensions. These procurements
total $396,910. This procurement list includes the computer support, safety
training, conservation programs, and vehicle fuel.
4) Competitively Bid Procurements: Attachment 4 is a list of vendors who
provide products and services to the District which were competitively bid by the
District. These procurements total $425,019. This procurement list includes
materials and services for the residential water meter program, routine paving,
training, aggregate materials, well maintenance, poles, and transformers.
4. FISCAL IMPACT
Funding for these procurements are included in the FY13 operating budget.
5. RECOMMENDATION
A) Authorize the procurements totaling $1,541,929 from the vendors listed in
Attachments 1 through 4.
B) Authorize the General Manager to execute the required documents necessary to
procure the products and services listed in Attachments 1 through 4.
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Robert Mescher Michael D. Holley
Administrative Services Manager General Manager