HomeMy WebLinkAbout10,Annual Purchase Orders and Contracts
Consent Item #10 December 5, 2012 Purchase Orders and ContractsConsideration of Annual
Consideration of Annual Purchase Orders 2 Maximizes competition; reduces costs-Local Preference Procurement Policy when applicable-Advertise in local newspaper-Ensures compliance with
District procurement policy-Efficient procurement-for approval before the fiscal year beginsStaff presents routine annual purchase orders to the Board •Background / History and Contracts
Background / History and ContractsConsideration of Annual Purchase Orders 3 All other bids-year bids-Multi-Bids procured by other government agencies-Competitive Bids-Sole Source-Types
of annual procurements•Procurements greater than $15,000 require Board approval•
Background / History and ContractsConsideration of Annual Purchase Orders 4 Examples: utilities and software-proprietary in natureOnly one vendor provides goods or services that are
-Sole Source:•
Background / History and ContractsConsideration of Annual Purchase Orders 5 Extend prior competitively bid contracts-agenciesLaw allows for joint purchasing with the State and other
public -General Manager approval-Procure from lowest responsive vendor-Staff obtains at least 3 telephone quotes-If less than $15,000-Board approval-Award to vendor with lowest bid
or most advantageous proposal-Staff requests bids or proposals-If greater than $15,000-Competitive Process:•
New Information and ContractsConsideration of Annual Purchase Orders 6$425,019 (8)All other bids–$396,910 (4)Extend existing contracts–$ 80,000 (2)Other agencies’ bids–$901,929
(14)Competitive process–$250,000 (5)–$300,000 (3)Software licenses–$ 90,000 (3)Utilities–$640,000 (11)Sole source–Annual procurements for FY13•
Fiscal Impact and ContractsConsideration of Annual Purchase Orders 7 Funding for these procurements are included in the FY13 •
Recommendation and ContractsConsideration of Annual Purchase Orders 8 as listed in Attachments 1 through 4documents necessary to procure the products and services Authorize the General
Manager to execute the required •Attachments 1 through 4 in the Board packetAuthorize the procurements totaling $1,541,929 as listed in •
9 and ContractsConsideration of Annual Purchase Orders
10 and ContractsConsideration of Annual Purchase Orders
11 and ContractsConsideration of Annual Purchase Orders
12 and ContractsConsideration of Annual Purchase Orders
13 and ContractsConsideration of Annual Purchase Orders