HomeMy WebLinkAbout11, Electronic Document Imaging System
Consent Item # 11 December 5, 2012 Document Imaging Systemto Replace an Electronic Consideration of a Purchase
Replacement of an Electronic 2 Reduces labor and storage costs–Archives and retrieves electronic images of documents–Compatible with District’s iVUE software–called, “PaperClip”In 2002,
the District purchased a document imaging system •Background / History Document Imaging System
New Information Document Imaging SystemReplacement of an Electronic 3 DistrictDocument Vault meets the current and future needs of the –Document Vault is fully integrated with iVUE–“Document
Vault”Vendor of iVUE recommends replacement of PaperClip with •of iVUEPaperClip is no longer compatible with the newest features •
Fiscal Impact Document Imaging SystemReplacement of an Electronic 4 charge$233 monthly service charge is similar to existing service •approved FY12 Budget for this purchasedeveloping
the FY12 Budget, sufficient funds exist in the Although this $24,909 purchase was not anticipated while •
Recommendation Document Imaging SystemReplacement of an Electronic 5 imaging system, totaling $24,909 plus taxAuthorize the purchase to replace an electronic document •