The URL can be used to link to this page

Home My WebLink About2020-11-04 Min - Board DocuSign Envelope ID:F5C6AA41-8597-483B-875A-FBF53115F88E REGULAR MEETING MINUTES • November 4, 2020 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:01 p.m. in the TDPUD Boardroom by President Bender. Disclaimer: Due to the COVID-19 situation and the California Governor's Executive Orders, this Board meeting was conducted with the Board via video/teleconferencing measures and live streamed on the District website. Public comment was opened using email and questions and answers on Zoom. 2. ROLL CALL Director Ellis, Vice President Finn, and President Bender. Absent: Directors: Tony Laliotis and Joe Aguera. EMPLOYEES PRESENT: Brian Wright, Ian Fitzgerald, Steven Poncelet, Mike Salmon, Rem Scherzinger, and Shanna Kuhlemier. CONSULTANTS PRESENT— Steve Gross, District Counsel. 3. PLEDGE OF ALLEGIANCE — defer. 4. CHANGES TO THE AGENDA— none. • 5. PUBLIC INPUT President Bender called for public comment, seeing none. 6. DIRECTOR UPDATE Director Ellis: • Through reflection during the election season, the importance of local government is prevalent. • Appreciate staff and fellow Board members, the District and community. • Stated the experience and relationships through his tenure of the District are amazing. GENERAL MANAGER/CEO UPDATE 7. General Manager/CEO Rem Scherzinger gave updates regarding: • Water was a "banner" month. A huge increase from last year. o Increase in population. o Warmer and dryer fall than normal. • RPS 6% LESS. Total renewable for the year on year. o Looking for more renewable resources. o TCID, offered power for next year at a rate of 28.00 a mwh. • Expressed a real opportunity with those folks. 0 • Financial side seeing the flattening of the curve. • Two members of staff tested positive COVID-19. These are non-work related. DocuSign Envelope ID:F5C6AA41-8597-483B-875A-FBF53115F88E o Moved crews to a more isolated schedule. • o Staff working from home will remain at home. o People who have offices are at the District. o TFH helped us out a great deal for rapid test. • Strategic Plan - o Kudos to staff and board for achieving the goals. o Clean set of goals objectives and projects. o Staff development and communication team is working hard on the plan. ■ Good level of participation from community and survey. • CAL OES Grant submittal for 300k. Beginning of something great. PRESENTATION 8. Presentation on the Truckee Tahoe Workforce Housing Agency. Receive the update on the Truckee Tahoe Workforce Housing Agency and Re- view of Employee Housing Needs Study. Presentation Steven Poncelet, Wendy Sullivan, and Emily Vitas (presentation available upon request). No public input Director Comments: o Lots of comments, which ones from our employees specifically. o Looking for solutions before workforce retires out. • o Expense with employees outside of district and cost of running District out of bounda- ries. o District vehicles are taken outside of boundaries for on call service. CONSENT 9. Appoint Property Negotiators. Appoint the General Manager/CEO as the District's Negotiator Concerning Ne- vada County Parcel Numbers 19-300-16 and 19-300-17. Entity:Town of Truckee. President Bender called for public comment, seeing none. President Bender moved, and Vice President Finn seconded, that the Board approve the con- sent calendar. The motion passed unanimously (3-0), by a roll call vote. Directors Laliotis and Aguera were absent. ACTION ITEM(S) 10.Award of a Professional Services Contract to Perform Design Assistance for the Pioneer Trail Pipeline Project. 1. Authorize the General Manager to execute a professional services contract with Waterworks Engineers to provide design assistance for the Pioneer Trail Pipeline Project in an amount not to exceed $110,000. 2. Approve the transfer of$110,000 from the Water Capital Reserve Fund to the • Water General Fund. DocuSign Envelope ID:F5C6AA41-8597-483B-875A-FBF53115F88E Brian Wright provided a presentation (available upon request). O President Bender called for public comment, seeing none. Board Comments: • The geotechnical analysis would identify any faults in the area. • There is significant elevation change on the east end. • Great report and the citizens in Tahoe Donner will benefit. • One of the many projects that support a rate increase. • Robust public outreach will be completed. • There is a potential multi agency project with the third access road the Town has planned. Vice President Finn moved, and Director Ellis seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (3-0), by a roll call vote. Directors Laliotis and Aguera were absent 11.Consideration for Approval of the Airport Well Maintenance Change Order. Authorize the General Manager to execute a change order for the 2020 Airport Well Maintenance Contract with Well Industries, Inc. in the amount of$24,694.32, for a revised total contract amount not to exceed $79,194.20 plus tax. Brian Wright provided a presentation (available upon request). • President Bender called for public comment, seeing none. Board Comments: • Column alignment is a contributing factor for a shorter life cycle. • The ground is abrasive and sandy. • Staff used video technology to modulate and extend useful life. • Great project and a great fieldtrip to understand water operations. Director Ellis moved, and Vice President Finn seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (3-0), by a roll call vote. Directors Laliotis and Aguera were absent ROUTINE BUSINESS 12.Approval of the Treasurer's Report: November 2020 a) Approval of the Treasurer's report of fund balances for the Month Ended September 2020. Vice President Finn moved, and Director Ellis seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (3-0), by a roll call vote. Directors Laliotis and Aguera were absent • b) Approval of disbursements for October 2020. DocuSign Envelope ID:F5C6AA41-8597-483B-875A-FBF53115F88E President Bender called for public comment, seeing none. • Director Ellis moved, and Vice President Finn seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (3-0), by a roll call vote. Directors Laliotis and Aguera were absent 13.Approve the Minutes of Minutes of Special Meeting, September 16, 2020, Regular Meet- ing, October 7, 2020 and Special Meeting, October 21, 2020. President Bender called for public comment, seeing none. Director Ellis moved, and Vice President Finn seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (3-0), by a roll call vote. Directors Laliotis and Aguera were absent ADJOURNMENT- 7:27 p.m. There being no further business before the Board, the meeting was adjourned to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on Decem- ber 2, 2020 at 6:00 p.m. TF UcKFaE DONNER PUBLIC UTILITY DISTRICT • 9(.lEA 1404L. Je '�enc�er, President DocuSigned by: Respectfully Submitted, S"" `�'`A �U�l.�t,w�K,lr -roeorneAtc44e7... Shanna D. Kuhlemier, CMC, District Clerk •