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Home My WebLink About2021-01-06 Min - Board DocuSign Envelope ID:EDBBD5CB-E534-4393-A48F-7C5E99E48D51 REGULAR MEETING MINUTES January 6, 2021 • 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 p.m. in the TDPUD Boardroom by President Finn. Disclaimer: Due to the COVID-19 situation and the California Governor's Executive Orders, this Board meeting was conducted with the Board via video/teleconferencing measures and live streamed on the District website. Public comment was opened using email and questions and answers on Zoom. 2. ROLL CALL Director(s) Bender, Aguera, Harris, Vice President Laliotis, and President Finn. EMPLOYEES PRESENT: Neil Kaufman, Keith Renshaw, and Sanna Schlosser, Brian Wright, Ian Fitzgerald, Steven Poncelet, Mike Salmon, Joe Horvath, and Shanna Kuhlemier. CONSULTANTS PRESENT — Steve Gross, District Counsel and Jennifer Stohl, Stohl Archi- tects. 3. PLEDGE OF ALLEGIANCE — defer. 4. CHANGES TO THE AGENDA— none. 5. PUBLIC INPUT President Finn called for public comment, seeing none. 6. DIRECTOR UPDATE GENERAL MANAGER/ CEO UPDATE 7. Interim General Manager Brian Wright gave an update. CONSENT 8. Close Out the Emergency Procurement Action for Transformer Bushings at Martis Valley Substation. Close out the emergency action approved at the November 18, 2020 Board Meeting related to the emergency procurement of transformer bushings for Martis Valley Sub- station in accordance with District Code Section 3.08.100. 10. Consideration to Purchase an Enterprise Content Management System with ECS Imaging. Approve the Interim General Manager to sign a contract with ECS Imaging for first year access, licensing and support for Laserfiche Enterprise Content Management Software, as well as for implementation and integration services in an amount$86,465 with a 10% change order of$8,647 plus taxes, for an amount not to exceed $95,112. President Finn called for public comment, seeing none. DocuSign Envelope ID:EDBBD5CB-E534-4393-A48F-7C5E99E48D51 Director Bender moved, and Vice President Laliotis seconded, that the Board approve the con- • sent calendar. The motion passed unanimously (5-0), by a roll call vote. ACTION ITEM(S) 9. Closeout of the Tank Site Piping Modifications-2020 Project. Adopt Resolution 2021-01 accepting the Tank Site Piping Modifications-2020 project as complete and authorize the filing of the Notice of Completion. Staff read Resolution 2021-01 into the record. President Finn called for public comment, seeing none. Director Bender moved, and Vice President Laliotis seconded, that the Board approve staff's recommendation. The motion passed unanimously (5-0), by a roll call vote. 11.Consideration to Adopt Resolution 2021-02 Commending Trisha Ruby for Her Many Years of Service. Adopt Resolution 2021-02 recognizing Trisha Ruby for her years of service. President Finn called for public comment, seeing none. Director Harris moved, and Vice President Laliotis seconded, that the Board approve the staff recommendation. The motion passed unanimously (5-0), by a roll call vote. • 12.Approval of the Interim General Manager's Employment Agreement. Y 9 Approve an employment agreement with Brian C. Wright for the Interim General Man- ager position in substantially the form presented with this report and authorize the Board President to execute it. President Finn called for public comment, seeing none. Vice President Laliotis moved, and Director Bender seconded, that the Board approve the staff recommendation. The motion passed (4-1), by a roll call vote. Director Harris opposed. WORKSHOP 13.Building Modernization Project. Provide input to staff on desired option of the Building Modernizations Project. President Finn called for public comment, seeing none. ROUTINE BUSINESS 14.Approve the Minutes of Regular Board Meeting of December 2, 2021, and the Special Meetings of December 16, 2021 and December 18, 2021. President Finn called for public comment, seeing none. DocuSign Envelope ID:EDBBD5CB-E534-4393-A48F-7C5E99E48D51 Director Bender moved, and Vice President Laliotis seconded, that the Board approve the • minutes with corrections (change unanimously where it was a 4-1 vote and add in Board com- ments that Director Harris stated, making the District a success and participating). The motion passed unanimously (5-0), by a roll call vote. Harris abstained from the December 2, 2021 minutes. CLOSED SESSION — 7:40 p.m. 15.Closed Session Pursuant to Government Code Section 54956.9(d)(4) Deciding Whether to Initiate Litigation, one case. No reportable action. No reportable action 16.Closed Session Pursuant to Government Code Section 54957, Public Employee Perfor- mance Evaluation — Interim General Manager's Performance Review. No reportable ac- tion. No reportable action ADJOURNMENT - 10:18 p.m. There being no further business before the Board, the meeting was adjourned to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on January 20, 2021 at 4:00 p.m. TI calf DONNER PUBLIC UTILITY DISTRICT CaaiSta FitAkt, Christy Pinn, President • DocuSigned by: Respectfully Submitted, S_'�"A '�'�� en i � . Shanna D. Kuhlemier, CMC, birstrict Clerk •