HomeMy WebLinkAbout14 Change Order 1 - Meter Box Retrofit - 2018
ACTION ITEM #14Construction Contract2018 -Water Meter Box RetrofitConsideration of a Change Order for Construction Contract2018 -Water Meter Box RetrofitConsideration of a Change Order
for September 5, 2018
Change Order to Water Meter Box Retrofit Installation of meters on customers that did not have a meter•inch and larger -Retrofit of existing meters 3•inch and smaller-Replacement of
existing meters 2•MCS’ scope of work included:•Work performed by Measurement Control Systems (MCS)•(AMR) systemIn 2008, the Water Department implemented its automated meter reading
•Requires installation of water meters on all customers by January 1, 2025•AB 2572 enacted in 2004•BACKGROUND / HISTORY 2018-Change Order to Water Meter Box Retrofit2018-
Change Order to Broken/inoperable valves•groundwaterExcessive •damagedMeter box was too small, too deep or •stopNo meter box, only a curb •obstructionsimilar Meter box was paved over
or located under a deck, large rocks, tree, fence or •Meter box was buried and/or could not be located•There were 1,637 locations where MCS could not install a meter•could be accomplished
with hand toolsFor customers without a meter, the scope was limited to installations that •BACKGROUND / HISTORY 2018-RetrofitMeter Box Water Change Order to 2018-RetrofitMeter Box Water
Change Order to Water Meter Box Retrofit customers without a meterfor installing water meter boxes to allow for the installation of meters upgrading and/or For the period of 2011 to
2017, a District field crew began •MCS’ completed its work in 2010•BACKGROUND / HISTORY 2018-Change Order to Water Meter Box Retrofit2018-
Change Order to Water Meter Box Retrofit customers without a meterUpon completion of the original contract there would be 157 water •Total authorization not to exceed $359,100•Change
order allowance of $32,650•Bid price of $326,450•water meters at 156 locationsScope of work covered upgrading and/or installing water meter boxes and •Contractors.BWD General Engineering
to construction contract 2018 –Meter Box Retrofit Water In April 2018, the District awarded the •BACKGROUND / HISTORY 2018-Change Order to Water Meter Box Retrofit2018-
NEW INFORMATION 6 weeks remain in the construction season after completion of -Additional 4•DistrictBWD has expressed an interest in performing additional work for the •budget with minimal
change orders-Project is on•SeptemberBWD will complete original scope of work during first two weeks of •2018-Change Order to Water Meter Box Retrofit2018-Change Order to Water Meter
Box Retrofit
NEW INFORMATION estimated at $103,000Using an average price of $2,100 per customer, the additional work is •construction seasonupgrades for as many of these customers as possible before
the end of the The Water Department is proposing to have BWD perform meter box •existing contractTract and along Deerfield Drive where the scope of work is similar to the The Water
Department has identified additional 49 customers in Armstrong •2018-Change Order to Water Meter Box Retrofit2018-Change Order to Water Meter Box Retrofit
FISCAL IMPACT$462,100Total Authorization$32,650Original Change Order Allowance$103,000Additional Work$326,450Original Bid PriceAmountItem Funding source is the Reserve For Future Meters
Fund•The proposed project expenditures are summarized below:•2018-Change Order to Water Meter Box Retrofit2018-Change Order to Water Meter Box Retrofit
RECOMMENDATION$462,100not to exceed authorization a total $429,450 and $103,000, for a revised contract amount of in an amount of project 2018 –Water Meter Box Retrofit the Authorize
Change Order No. 1 to 1.2018-Change Order to Water Meter Box Retrofit2018-Change Order to Water Meter Box Retrofit