HomeMy WebLinkAbout13 Consent Fiber optic InstallationREvlsED Agenda Item # 13
CONSENT
To: Board of Directors
From: Sanna Schlosser
Date: July 17, 2013
Subject: Consideration of Awarding a Contract for Inspection of Fiber Optic
Installation Services
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of $15,000.
2. HISTORY
For the past two years, the District has been installing fiber optic cable (FOC) in
existing empty conduits to improve SCADA communication reliability between the
District's office and all remote sites. Phase 1 was completed in 2011, and Phase 2
work began in 2012 with completion scheduled for September 2013. Phase 3 is
currently out to bid with an opening date of July 30, 2013. Phase 3 is scheduled for
completion by January 15, 2014.
3. NEW INFORMATION
On June 5, 2013, the District sent out a Request for Proposals (RFP) for FOC Quality
Assurance (QA) inspection services with a deadline of June 28, 2013. The solicited
QA inspection services are supplemental and additional to quality control inspection
services to be performed by District personnel. This RFP included inspections for
SCADA Reliability Improvement Project - Phase 2 (Task A) with an option to inspect
Phase 3 (Task B). One proposal was received from Advanced Communication
Technology Services (ACTS) and reviewed by Committee in accordance with District
requirements. The proposal received from ACTS meets the requirements of the RFP
and the maximum costs are as follows:
Task A - $15,800
Task B (Optional) - $19,592
4. FISCAL IMPACT
Sufficient funds existing in the approved FY 13 Electric and Water Capital Reserve
Funds for this work.
5. RECOMMENDATION
a) Award the contract for Quality Assurance Fiber Optic Inspection Services for Task
A in the amount of $15,800, plus a 10% change order allowance for an amount not
to exceed $17,380, to ACTS.
b) Authorize the General Manager to approve Task B to ACTS in the incremental
amount of $19,592 plus a 10% change order allowance for a total Contract amount
not to exceed $21,551.
c) Authorize the transfer of up to $38,931 from Electric and Water Capital Reserve
Funds to the General Fund.
Stephen Hollabaugh
Assistant General Manager
Michael D. Holley
General Manager