HomeMy WebLinkAbout9 EM&V conservation programsAgenda Item # 9
CONSENT
To: Board of Directors
From: Steven Poncelet
Date: July 17, 2013
Subject: Consideration of Extending the Contract for EM&V (Evaluation,
Measurement, & Verification) for the 2013 Conservation Programs
1. WHY THIS MATTER IS BEFORE THE BOARD
The item before the Board is a proposed contract extension for the TDPUD 2013
Conservation Programs Evaluation, Measurement, & Verification (EM&V) work that is
greater than $15,000 and requires Board approval.
2. HISTORY
The District is required each year to report to the California Energy Commission (CEC)
on the energy savings and economic impact achieved by its energy conservation
programs. Starting in 2008, the District has retained an EM&V consultant to perform a
3rd party, objective evaluation of the current year programs and help optimize future
programs. The final EM&V report is the basis for our CEC reporting and provides
valuable feedback to Staff on the performance of our many programs.
The EM&V process, and expertise of the consultant, also helps Staff improve our data
collection and program tracking processes and tools. Although there has been
significant improvement in data collection and program tracking over the last couple of
years, staff believes there is still room for improvement. In addition, the District is
interested in continuing to optimize the value that the conservation programs bring to
the Truckee community by looking at old and new opportunities to maximize return on
investment. The expertise of the EM&V consultant can be a valuable asset in
program optimization.
The District issued an RFP in the Fall of 2010 and awarded a contract in November
for the 2010 program EM&V work to Verified Inc. (Robert Mowris) of Truckee/Tahoe.
The contract was for an amount not to exceed $30,000. This contract included the
option to extend the contract for a one-year period, upon mutual consent, at the
current contract terms and conditions. The contract was extended in the Fall of 2011
and 2012 for an additional one year period with the same contract terms and
conditions.
3. NEW INFORMATION
Verified Inc. has continued to performed very well and is a unique local resource. The
EM&V work and reports have been invaluable in validating the performance of the
District's energy conservation programs and maintaining the stature of the District at
the State and Federal level. Verified Inc. remains one of the most respected EM&V
consulting firms in California and a local asset available to the District. Finding a
competent and cost-effective EM&V consultant remains problematic with a very limited
pool of potential vendors and the small size of the District.
Both the Conservation Department staff and Verified Inc. are interested in extending
the recent contract for an additional year to cover the EM&V work for the 2013
programs.
4. FISCAL IMPACT
The contract extension for the TDPUD 2013 Conservation Programs EM&V work is for
a one-year period for an additional amount not to exceed $30,000. Sufficient funds
exist within the existing FY13 and projected FY14 Conservation Department budgets
for this program.
5. RECOMMENDATION
Extend the contract with Verified, Inc. for the TDPUD 2013 Conservation Programs
EM&V work for a one-year period for an additional amount not to exceed $30,000 at
the current contract terms and conditions.
Steven Poncelet
Public Information & Conservation Manager
Michael D. Holley
General Manager