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HomeMy WebLinkAboutMeeting MinREGULAR MEETING February 2, 1981 b I The Regular Meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Huber at 7:05 P.M. in the Tahoe Truckee Unified School District Board Room. ROLL CALL: Directors Duffy, Maass and Huber were present, arrived at 7:06 P.M. Director Sutton was absent. Director Kuttel EMPLOYEES PRESENT: D. E. Holt and Susan Craig were present. CONSULTANTS PRESENT: District Counsel Simon was present. District Engineer Cook arrived at 7:06 P.M. OTHERS PRESENT: Among those present were John Avery, Mira Shea, Helen Stolz, Charlie White, Lisa Brewer, Sabrina Smith, Bob Gebhardt, Rodney Wells, Don Strand, Randy Chance, Donna Benko, Rcb Huber, Bob McPherson, Evon Hekkala, Fred Katz, George Cohen and Jim Be.^zerides. APPROVAL OF MINUTES Since none of the Directors had a chance to review the final draft minutes of September 8, September 15, September 19, September 24, September 29, October 6, October 20, October 21, October 22, November 3, November 17 and November 24, 1980, Director Duffy moved that they be put over to the next meeting. Director Maass seconded the motion. SO MOVED BY BOARD CONSENSUS. I Director Maass moved, and Director Kuttel seconded, that the minutes of January 5 and January 12, 1981, be prepared in final form. ROLL CALL: Sutton, absent; all other Directors, aye. SO MOVED. STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL I Director Maass mentioned that there were some billings listed as approved which should have appeared on the list presented for approval: Lyell Cash, con- sulting services, employee meals, employee telephone (basic charge for line crew). Director Huber inquired as to why the District was not paying telephone charges for the Water Department when on standby. The Bill Dendy bill in the amount of $6,174.90 was questioned. The Board was under the impression that Dendy was authorized payment up to $6,000 for his services. With respect to the Moore Business Forms bill in the amount of $4,730.02 for billing statements, Director Maass suggested that staff investigate as to whether or not there are other suppliers who could provide the statements. Perhaps for the next order, the District should go to bid. The Radio Shack bill for a portable cassette recorder was mentioned. Director Maass inquired as to whether or not Mr, Seymour had made payment for the recorder he misplaced and asked for a report. Note was made of the Sandel- Avery Engineering bill, the JS Truckee Rents bill and Blue Cross health insur- ance bill. Respecting the Local Agency Investment Fund, the Directors asked that they be informed regularly as to the remaining balance. President Huber advised that the $4,633.26 payment to Mountain Electric for labor and materials to convert Soma Sierra #3 pump control from 20 hp to 40 hp should be made of restricted funds. After some discussion about flat tires allegedly caused by construction debris in the District parking lot, Director Maass moved to authorize payment for tire repair and requested that the parking area be thoroughly swept. Dir- ector Duffy asked that the motion be amended to require that anyone claiming tire repair costs appear before the Board. Director Maass changed his motion to include direction that the Board be provided with a report as to individuals making such claims and payment involved. Director Duffy seconded the motion. 2/2/fll pg. 1 ROLL CALL: Sutton, absent; Kuttel, ,il i .'tho! Di rector i SO MOVED. WEST RIVER STREET IR I* 'AKi v',: After brief review of the assessment district status report, Director Maass moved that the District transfer $17,608.12 for payment ::. full o\ the assessment on the parcel owned by John Gay. Directoi Duffy seconded the motion. ROLL CALL: all Directors, aye; Sutton, absent. SO MOVED. MANAGER'S REPORT Mr. Holt indicated he would report on various items as they come up on the agenda. I REQUEST FOR ANNEXATION AND INITIATION OF DEVELOPMENT AGREEMENT RANCHOS (FORMERLY PONDEROSA PALISADES UNIT NO. 5) PONDEROSA It was Mr. easier's request that the Board initiate the Development Agree- ment process and also consider annexing Ponderosa Raw aos to the District. He noted that the tentative map and EIR on the project was approved and accepted by the Placer County Planning Commission on January 22nd. The Board informed Mr. Casler of tho $500 deposit necessary to start the agreement process and requested that the District Engineer prepare the docu- ments and resolution necessary for annexation. CONSIDERATION OF PONDEROSA ASSOCIATES' REQUEST; POSSIBLE DIRECTION President Huber made note of the January 20th letter written by Stephen Lieberman on behalf of Helen Stoltz of Ponderosa Associates requesting reim- bursement if future owners of the property connect to facilities provided by his client. After brief discussion. Director Maass moved that District En- gineer Cook be directed to draw up a memo of understanding relative to payback provisions if the facilities are used by future owners and that the memo be considered by the Board at the next meeting. SO MOVED BY BOARD CONSENSUS. CONSIDERATION OF AMES CLAIM; POSSIBLE DIRECTION I After review of the Ames' claim and the rebuttal of Egbert Murten zur Borg (District meter reader), Director Maass moved to deny the claim without prejudice. He noted that, if Mr. Ames wishes to pursue the claim, he may request further Board consideration. Director Kuttel seconded the motion. ROLL CALL: Sutton, absent; all other Directors, aye. SO MOVED. ORDINANCE ADOPTING RULE NO. 15 - WATER MAIN EXTENSIONS President Huber opened the public hearing at 7:47 P.M. and explained the Rule 15 provisions for the benefit of the audience. There were no comments and the hearing was closed. Director Maass moved, and Director Duffy seconded, that the Board adopt Ordinance No. 8101 adopting Rule No. 15 relative to water main extensions. ROLL CALL: Sutton, absent; all other Directors, aye. SO MOVED. ORDINANCE ESTABLISHING WATER RATES APPLICABLE FOR THE FISCAL YEAR 1981 The public hearing was opened at 7:50 P.M. President Huber explained the zonal rates and noted that the primary reason for the rate increase is to meet revenue bonding requirements. Mr. Cook advised taht the increase for both domestic and commercial rates is approximately 14%, and expressed his hope that, with the increase, the District would accomplish some necessary maintenance items. I After some questions posed by Mira shea of the local radio station were answered, the public hearing was closed and Director Maass moved that the Board adopt Ordinance No. 8102 establishing water rates applicable for the fiscal year 1981. Director Kuttel seconded the motion. It was determined that the ordinance would become effective with the billing cycle commencing March 4th. ROLL CALL: Sutton, absent, all other directors, aye. SO MOVED. 2/2/81 pq. 2 { I ORDINANCE ESTABLISHING CONNECTION AND FACILITIES FEES, PAYABLE RATE SCHEDULE C-l The public hearing was opened and the District Engineer commented that con- nection and facilities fees have not been increased since 1976. No members of the audier.ce commented and the public hearing was closed. Director Maass moved, and Director Duffy seconded, that the Board adopt Ordinance No. 8103 establishing connection and facilities fees, payable rate schedule C-l. ROLL CALL: Sutton, absent; all other Directors, aye. SO MOVED. WATER MAIN EXTENSION AGREEMENT BETWEEN TDPUO AND THE TRUCKEE SANITARY DISTRICT FOR A WATER MAIN EXTENSION ON RIVER VIEW DRIVE, MARTIS VALLEY ESTATES, TRUCKEE With respect to a deed which was presented by representatives of the TSD at the last Board Meeting, Martin McDonough responded by letter dated January 30, 1981. A copy has been attached to these minutes. He stated in the letter that, based on the District Engineer's map and his scrutiny of the deed, it does not seem to have relevance to the proposed agreement. Mr. Cook referred to a challenge raised respecting the River View Drive right of way by Dr. Winters. He stated that, until this issue has been re- solved, discussion regarding the line extension and refund agreement is inap- propriate. The matter was tabled. WEST RIVER STREET _LINE EXTENSION It was Mr. Cook's opinion that, since Cook Associates has not yet had the opportunity to prepare the map of the entirety of the area on a common scale showing the dimensions and acreages as discussed at the January 19th meeting, this matter should be put over. The Board agreed. ORDINANCE ACCEPTING THE TRUCKEE CROSSROADS WATER LINE I Fred Katz, developer of Truckee Crossroads, was present in the audience and made reference to his January 28, 1981 letter to Cook Associates. The letter, copy of which is attached, advised that the following elements have been resolved or are in the process of being resolved: 1) installation of insulation at Donner Creek Bridge has been completed, 2) Murchison will provide a lien release on the water line installation included in the plans and specifications approved by the District, 3) the Forest Service advised that the special use permit for the pipe- line trespass over U. S. Forest .Service lands was approved - the final permit will be submitted to the PUD in approximately 10 days; 4) Cal Trans approval of the water main installation portion of the encroachment permit has been forwarded to the District; 5) Nevada Councy's comments on the water line have been received; 6) Placer County's approval of the M&tel main installation and their encroachment permit have been received; 7) payment of all outstanding invoices billed to FHK was made to the secretary this date; 8) a utility easement for the on-site water- main has been presented to District Counsel Simon, 9) a grant deed, quit claim or bill of sale for the one and off site water main is being prepared. Tne Toomey line extension, Northrop's claim against Toomey and fire flow were discussed. Director Maass moved, and Director Duffy seconded, that Jim Simon be direct- ed to check into the Toomey line extension and take appropriate actions to resolve the situation; thereafter, he is to repor._ back to the Board. ROLL CALL: Sutton, absent; all other Directors, aye. SO MOVED. I CORRESPONDENCE Jim Bezzerides was present in the audience and requested that the Board review his letter relating to Lot 122 in Ponderosa Palisades (copy attached). Mr. Bezzerides noted that he plans to build an active/passive solar home on the lot this next building season. The drafting and engineering will be com- plete in about a week and he will be making application for a building permit as soon as that is accomplished. Because of the restrictions set out in the recent- ly passed resolution pertaining to the water deficient Southside area, he is con- cerned that he may not qualify for a water hookup. After discussion, the Board advised that they did not foresee any problem with a water connection as long as Mr. Bezzerides presented his building permit to the District as soon as it is received. 2/2/81 pg. 3 CONSIDERATION OF RESOLUTION ESTABLISHING POLICY RESPECTING DEVELOPMENT AGREEMENTS - SERVICE COMMITMENTS District Engineer Cook explained the changes made in the project review guidelines and referred to the flow chart which will be implemented by District staff. The Board asked to bo provided with a copy of the application form when it has beer, finalized. Director Maass moved, and Director Duffy seconded, that the Board adopt Resolution No. 8111 establishing District policy regarding procedures for water service application and the processing of same. ROLL CALL: Sutton, absent; all other Directors, aye. SO MOVED. I FIRE HYDRANT MAINTENANCE - DISCUSSION AND POSSIBLE ACTION The District Engineer presented a draft ordinance that would establish surcharge fire hydrant maintenance fees to be added to the monthly billings for each water customer within the District. The Board reviewed the draft and much discussion took place with respect to the manner in which the fees should be determined, fire flow, high risk and low risk businesses. Director Maass suggested the following additions to the resolution: 1) WHEREAS, State law now allows the Truckee Fire Protection District to trans- fer fire hydrant maintenance to the local water purveyor, 2) WHEREAS, it is the position of the Board of Directors of the Truckee Donner Public Utility District that funds collected shall be used only for fire hydrant maintenance and replace- ment; 3) BE IT FURTHER ENACTED that all funds derived from this schedule shall be separately accounted for. Mr. Cook was asked to investigate whether or not it would be feasible to base the fees upon fire flow requirements established by the Fire District rather than the consumptive water service size, and to rewrite the ordinance incorporat- ing Director Maass' additions. A public hearing is to be scheduled for 7:30 on February 17th. The Board briefly discussed hiring an employee to perform fire hydrant maintenance and determined that such employee would bo a Water Serviceman whose primary duty would bo such maintenance. Director Maass moved, and Direc- tor Duffy seconded, that the Board authorize the General Manager to advertise and hire an employee to be designated Water Serviceman specifically to deal with fire hydrants. ROLL CALL: Sutton, absent; all other Directors, aye. I With respect to issuing a call for bids on a pickup for fire hydrant maintenance, Mr. Holt advised that, at this time, the specifications have not been prepared. The matter was tabled until such a time as the necessary in- formation is available. AUTHORIZATION FOR DIRECTORS TO USE SIGNATURE STAMPS Director Maass moved, and Director Duffy seconded, that the Board authorize Directors to use signature stamps if they so desire at the expense of the Dis- trict. ROLL CALL: Sutton, absent; all other Directors, aye. SO MOVED. CONSIDERATION OF AGREEMENT WITH SIERRA PACIFIC POWER CO. RE SERVICE TO GLENSHIRE The secretary was asked to provide the Directors and Counsel with a copy of the agreement respecting electric service to Glenshire. MARTIS VALLEY SUBSTATION Mr. Cook noted that topographic mapping of the proposed site has been completed and forwarded to R. W. Beck for their use in developing a grading plan. He has requested that Beck comment on the draft environmental assess- ment and asked them to realign the circumstances that were described with the current Sierra Pacific design and the amended design that is anticipated by Beck. With the Beck revisions in hand, the General Plan change and zoning request can be filed with Nevada County. I 2/2/81 pg. 4 PROJECT 79-1 - WATER SYSTEM IMPROVEMENTS The schedule of Project 79-1 pertaining to the hospital loop was discussed. Director Maass moved, and Director Duffy seconded, that the Board authorize an expenditure in the amount of $28,500 from the General Fund in order to include che hospital loop construction (since additional funding from FmHA in this amount was denied). ROLL CALL: Sutton, absent; all other Directors, aye. SO MOVED. ;o I Director Maass moved, and Director Duffy seconded, that the Board adopt Resolution No. 8112 authorizing the President to sign the 79-1 construction contract for water system improvements with Dana Knudsen Construction Inc. in the amount of $346,832. ROLL CALL: Sutton, absent; all other Directors, aye. SO MOVED. BOCA - PROSSER HYDROELECTRIC PROJECT President Huber advised that the report to the Federal Energy Regulatory Commission had been forwarded. STAMPEDE DAM GENERATING FACILITIES Reference was made to the letter from Tudor Engineering which requests the District to sign the preliminary FERC application after appropriate review and approval. This item will be discussed at the special meeting scheduled for February 9th. TEMPORARY MOBILE OFFICE I The County snow load requirements for the temporary mobile office were discussed, and District Enginer Cook presented a draft resolution declaring District policy dictates regarding snow removal. Director Maass moved that the Board adopt such resolution (No. 8113). President Huber seconded the motion. ROLL CALL: Duffy, no; Kuttel, no; Maass, aye; Sutton, absent; Huber, aye. MOTION FAILED. After more discussion with respect to the short term use of the mobile office ar.d methods of snow removal, Director Maass moved, and President Huber seconded, that the Board adopt Resolution No. 8113 declaring snow removal dictates. ROLL CALL: Duffy, abstain; Kuttel, aye; Maass, aye; Sutton, absent; Huber, aye. SO MOVED. I The Manager reported on the status of the mobile office remodeling. Still to be completed are the following items: air lock enclosure for the entrance, interior connecting ramp, the cat walk for snow removal purposes, and the re- wiring. The purchase of furniture for customer seating and a fire proof file cabinet was mentioned, but no direction was given. OFFICE REMODELING/REFURBISHING The Board reviewed the plans for remodeling the existing office and voiced their approval. Director Maass moved, and Director Duffy seconded, that the Board authorize Dan Cook and Gene Holt to prepare contract documents in bid torm for the remodeling and necessary repairs (to include remodeling, repairing the roof on both the office building and warehouse and painting). SO MOVED BY BOARD CONSENSUS. District Engineer Cook advised that the wet cement material for temporarily repairing the roof has been delivered. He indicated he would supervise its ap- plication. CONSIDERATION UF RESOLUTION APPROVING SPECIFICATIONS AND ISSUING A CALL FOR BIDS FOR AN EMERGENCY GENERATOR Mr. Holt advised that, since various sized generators could be used to provide power to the mobile unit in an emergency, three specification sheets had been prepared (7.5 kW, lOkW and 15kW). Director Maass moved that the Board adopt Resolution No. 8114 approving specifications and issuing a call for bids on one emergency generator/alternator. Director Duffy seconded the motion. ROLL CALL: Sutton, absent; all other Direc- tors, aye. SO MOVED. 2/2/81 pg, 5 CONSIDERATION OF RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING THE SOLICITATION OF PROPOSALS OF INSURANCE The Chairman advised of several errors in the specifications - Prosser Well should not have been listed; Sanders Well, with a 300 gallon per minute capacity, should have been listed - Tonini was misspelled. In addition to this advice, she suggested the District inquire as to TTSA's new insurance carrier and forward an invitation to submit a proposal. Director Maass moved, and Direptar Duffy seconded, that the Board adopt Resolution No. 8115 approving specifications, as corrected, and authorizing the solicitation of proposals of insurance. ROLL CALL: Sutton, absent; all other Directors, aye. SO MOVED. I CONSIDERATION OF RESOLUTION EXCLUDING PAYMENTS MADE ON ACCOUNT OF SICKNESS FROM SOCIAL SECURITY TAX After some discussion, this matter was referred to District Counsel Simon. He was asked to ascertain whether or not the resolution should include a retroactive provision. TELEMETRY SYSTEM MAINTENANCE; POSSIBLE DIRECTION The Board discussed the telemetry system and the possibility of having it evaluated to determine whether or not it is feasible to expend funds for maintenance. Mr. Cook was asked to solicit proposals from appropriate parties. AUTHORIZATION TO PROVIDE COUNTY CLERK/RECORDER WITH INFORMATION TO UPDATE VOTER REGISTRATION RECORDS The County Clerk's request for the District to provide information to update voter registation records for the purpose of realignment of precincts and establishing polling places (at County expense) was discussed. Director Duffy noticed his objection to providing personal information without specific advice to the District's customers. After discussion. Director Maass moved that the Board authorize staff to provide the County with the requested information. ROLL CALL: Sutton, absent; Duffy, no; all other Directors, aye. SO MOVED. I DISTRICT ENGINEER'S REPORT Status report - completion of SAD#5 Mr. Cook advised that the improvements to the water system have been completed in accordance with the approved plans and specifications and have been in operation for some time now. However, the removal of the pre-existing booster station on Thomas Drive and the removal of the 100,000 gallon redwood tank on the Northside complex has not been accomplished. Ho indicated the contractor would probably remove the two remaining unusoable facilities in the spring. He has requested that the County retain from the final payment due the contractor $4,000 to accomplish the demolition and removal of the existing booster station. Also, he has requested retention of $3,000 for the removal of the redwood tank. In the event that the contractor does not remove the two facilities prior to July 1, 1981, the County will authorize the removal by sub- sequent contract and pay for the removal with retained funds. DISTRICT COUNSEL'S REPORT District Counsel Simon advised, with respect to the Truckee Sanitary District deed and its relationship to the water main extension, that he agrees with Martin McDonough's opinion of January 30, 1981. (It was Mr. McDonough's opinion that the deed does not seem to have relevance to the proposed line extension agreement.) I Mr. Simon noted that he had reviewed the disclosure statement for designated employees provided by the County and determined that the form meets the require- ments of the District's Conflict of Interest Code. He advised that the statement filing date if June 30th. 2/2/81 pg. 6 PLANNING DEPARTMENT NOTICES In response to the Chairman's inquiry. District Engineer Cook indicated he has been commenting to notices requiring input. DOWNTOWN STREET LIGHT DISTRICT >P I Gene Holt advised that he had been in contact with the Downtown Merchants Association with respect to the formation of a street light district. Because of the expense involved, it was determined that installation of security light- ing in the new downtown parking lot would be a reasonable solution. The Gen- eral Foreman will provide the Downtown Merchants with a cost estimate. EMPLOYEE INSURANCE The Manager noted that a temporary Blue Cross plan has been accepted by the Union at a lesser cost to both the District and employees. The benefit package study by Coopers and Lybrand is presently underway. EXECUTIVE SESSION The Board adjourned to Executive Session at 11:50 P.M. for the purpose of discussing legal matters. RETURN TO PUBLIC SESSION The meeting was returned to public session at 11:58 P.M. President Huber stated that the Hatch case had been discussed; no direction and or action was taken. ADJOURNMENT I There being no further business before the Board, the meeting was adjourned at 11:59 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By < Roberta C. Huber, President Susan M. Craig, Deputy District Clerk I 2/3/81 py. 7