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Home My WebLink AboutSpecslf> \ TRUCKEF-nCNNl-K PIBI.TC UTILITY DISTRICT SPECIFICATIONS I KXHI1UT "A-l" Appraiser's description and replacement cost estimate on Office & Warehouse Building ROGER W.BQWMETT.M.A.I LAKE TAMOE TRUCKEE CONNER lit AN; CONSULTANT \ rrcrrvlD HOV 24 1980 TRUCKil CONNER P.U.D. flnterim Genera! Man>ig.■ iJ Truckee-Donner P.U.D. P.O. Box 309 Truckee, California 95734 P.O. B» "8 Twdt«, Colilo.oio 95734 (516} 5S7-22J2 November 21, 1980 COPIES TO: / Q Dlsrftni r : 3 I Re: Replacement cost Estimate District Office & Warehouse Purchase Order No. '3 399 Hi ar Mr. Cash: In compliance with your request, I have made an inspection and analysis of the above referenced buildings for the purpose of estimating their current replacement cost for insurance purposes. As a conclusion of my investigation and analysis, it is my opinion the Replacement Cost of the Office and Warehouse buildings as of November 14, 1980, is: Office Building: $202,000 Warehouse Building: $169,000 These cost estimates are based on the information included in the attached report, which, pursuant to your request, is in brief format that summarizes the most pertinent data and cost estimating techniques applied. Although this report does not" provide complete documentation of all information utilized, additional data has been retained in the Appraiser's files. Thank you for this assignment. Respectfully submitted, Roger N. Bonnett, M.A.I, kNB/bb I& IMPROVEMENT DESCRIPTION: The reader is Building Layouts and Photographs. :eferred to the following OFFICE BUILDING: Address: 11570 Connor Pass Road. •iS£: Unknown - Effective Age is plac ed at 20 years. Use: Office, Storage, Size: office, 1st Pi. 2,387 Sq' H and Garage 2nd Fl. 606 Sq' I Storage & Gar. 1,205 Sq' H Construction: wood Frame, Found 10' to 16' wall height al . ■ >n: Concrete Floors; Wall to wall carpet Lng in of £ice area. Concrete in garaue, bath, and vault. Exterior Walls; V-Rustic wood i Lding and paint. Ini ertor .1 1: iccoust: i n o£ i, i CQ area . and pa inti -d woo >d paneling on walls Garage has Rcof: G Hip jfcil rcofinc Two Baths a total of six (6) fixtures. Small sink in co£r\ Electrical: Pair lighting and wiring for present uses, I Heating; Mi seel fan El ectric ba: ird beaters. Other improvements consist of a covered planter, fire] fire alarm anc units, floor drai oof vault, loading dock, 3 roll-up doors, prinkier system, 5 wall mounted cooling ns m garage, and :terior antenna. Comments; Tl.e building is the former State Agricultural Inspection Station that has been remodeled and added to over the years. It is well constructed but lacks some of the frills of modern buildings. Roof repairs and new carpeting pf< ■ iy >eing com ploted and installed have been assumed to be complete ROGER N BONNETT. M.A.I. WAREHOUSE BUILDING $ Addl 11532 D Olirii I i.i: Age: Unknown - K La pine id at 20 year; I orrice .u Main Building 5,000 Sq ' Addition 700 Sq' F. .!..! II i on: cone I i < >nst i iii l-'lc 'ii: Concrete Block (8") or "C" type construction, ■i (ht. Pilasters 20' O.C. wood frame addition. Dock high floor in addition petlng in newer office area. or3 or wa i . i nd pa i n t. M e t a 1 c a s cm en t t n I no null i:i on , srior Wa 1.1 s and Cei 1 •iii ngi Unfinished interior in wareliouse i I moled walls with sheetrock Rooi : Gable t; Shi >d i on i wi i li 'pa with corrugated iron roofing on warehouse. nposition cover on addition. PI, .Ui'l: 0"O bath with two (2) fixtures. Sink in Lunchroom. i: Loej r i ca 1: iff " I Qiri.ce area. Minimum in otlier .irons. Good lighting and outlets in lunchroom and new Lighting, conduit wiring and outlets Hi at 11) H 200,000 BTU, oil fired, forced air heating in ware Two elect ric wa 11 heaters in office areas Miscall; 11111111 • ! iQug; Other improvements consist of two roll-up doors, ifts and stairs, two gas pumps, 550 and 2,000 gallon underground storage tanks, 550 gallon above ground tank, alarm tower and Truekee-Donner P.U.D. sign. Cj ' nonts: Older in relatively concrete block structure that is considered good condition. ROGER N BONNETT. M.A.I. "BUILDING- LAYatfT Sc«le : i' p.u.-o. \&> to \ 14* 14 Dot." Bo X fl •rm rV., ... _ J r £« */* At//. £3 l_! < /■? /f 24 Fr«"J Ki'oO - 0// i M570 1>«H«t' ?ei«I 1?J , >/. <Y/'. /r < A, cc It Hoi S^c COMPUTATIONS frfftjt Art* - itJn, 24' * 4*« ^6 43 * -fz • /get ?3 < i*« S-f-orace. /&* to < S- ?.l * ti - z£4 SO ?T2 41 « z/: lei Tt-t*/ I tS H. Area %*J fl, Off'1% Art* IB' x 22■ 5"J£ /Z K f/i JO JJiS. ,1 ;•/«•./«. /'? / 4- I.e. «/..) P„k 14 * ,1 H /iz 2337 J_Za£ 3S12 < <£o4 '/ BUILT) IN) G__L_A YOUT TmcH'et - Vonncr P.O.T)'. Scott : l" = to' \& I r 4r /•c W«»t/ <"i /W./. ('C.e*- */.«l (*V*p»-j 1= r-/.. r <!»// ffo War (L»ni( j irr°7r *' / '-'1 /4 e^. TJt-J JV..«f«" old Cff'Ct Z\ n't n J r ,3 II53Z Ponntr ?afr W. COMPUTATIONS _ -, ^ S~o x /so ■■! SCaO Mat* BuXlrl 10 a* t if fit. il * S-> 6? /£ K -iC E 736 /-I x Z«- ZSO loBl ' •^."7/ /•? / 10- Mo t& A 17 - ZTL /o < 4 - 4>> ■4SI /S33 t .5vW..j-,< l»/- 1 /-*< x- So- t,iZO /£ x ?o » 3&o - • i?r <-.....-/: 48 'SIB ■/' 4 sftgw.w' - ^<-- i rf REPLACEMENT COST: The Replacement Cost of the Subject's Im- provements was made by the use of the Marshall Valuation Service Cost Index, with consideration also being q iven to known costs of similar buildings. Upward adjustments to the published cost ndo to reflec I data were m ienced in the Truckee an projects to be constructed in t Donner Park Center. the hi'iher construction costs exper- One of the most recent commercial he neicrhborhood is the nearby it total cost for this i iroiect in 1979 and 1980 was reported at approximately $290, 000. Of the total cost, the 5,782 Sq. Ft. building cost allocated at S2* ,000 or $4 2.37 per 3q. Ft. o f building ar< /er, was provided by the property / own e r supervi sIon, now- 'ina consideration to the available information, the current. Replacement costs of the Truckee-Donner P.U.D. improvements ar vlculated as follows: Office Huilding, including heat, cooling, fireproo roll-up doors 1: vault, Office Area- 1st Fl. - 2,387 Sq. Ft. 2nd Fl. - GOO Sq. Ft. Storage & Garage Area: 1, 2015 Sq. Ft. @ $ HJ.00 40.00 40.00 i114,576 24,24 0 16,150 Planter, sorinklers JLoadi.net docl i. re a larm. antenna ar el Mi 27,000 Total Replacement Cost $201,966 Say $202,000 I Warehouse Building, includi office space. heal Main Buildim 5,000 Sq. Ft. @ $27.50 Addition: 7 00 Sq. F .^toraige lofts, stair; storage tanks, and Mi $20.00 = roll-up doors, and $137,500 14,000 17,500 Total Replacement Cost Total - Office and Karelif u Iding: 1169,000 say $371 ,000 ,000 The Total Replacement Costs of the Truckee-Donner P.U.D. Improve- ments is estimated to be $371,000. itijf.in H noNNtrr. MA I /# I TOUCKEE-IX^JNro PUBLIC UTILITY DISTRICT SPECIFICATIONS EXHIBIT "A-2" Appraiser's description and replacement cost estimate on Pumping Facilities I >* C DP K ASSOCIATES ':', t: U <- > V V I" « //ViJ<-/,^' ENGINEERING ' / CONSULTANTS I UOV 2 6 1SBU R'JCKEE C-CMNER P.U.D. n r.i: 2CCO PAR* AV ENUE OKOVILLC CAUTOHSIA O;UB3 PHONE fftlfl! 533*)437 November 25, 1980 Lyle Cash Truckee Donner Public Utility District P. 0. Box 309 Truckee, California 95734 Re: Replacement Cost of Booster & Pump Buildings Dear Lyle: The J981 replacement cost for the above slab facilities of the District, as we see them, are as follows: Replacement Costs for District Pumping Facilities Bldg. Size No, of Pumps & \ Station Name Sq. Ft. 1. Pinnacle Loop 224 SF 2. Stockholm 192 SF Booster 3. Alder Creek 280 SF Booster 4. Ski Run 196 SF Booster 5. Ski Lodge 182 SF Booster 6. Innsbruck 360 SF Booster 7. Roundhill 182 SF Booster Horsepower Replacement Cost 10 3 IIP 1 0 15 HP 2 @ 15 HP 3 0 30 HP 2 y 15 HP 2 0 15 HP 2 0 40 HP 10 1 1/2 HP 1 0 15 HP $ 69,800 $ 74,400 $131,000 $ 77,700 $ 90,600 $103,000 $ 69,000 Lyle Cash ' Truckee, California November 25, 1980 Page 2 )\fl \ Bldg. Size No. of Pimps & Station Name Sitzmark Sq. Ft. 182 SF Horsepower Replacement Cost 8. 1 @ 1 1/2 ! IP § 69,600 Booster 1 @ 15 HP 9. Donner View Booster 224 SF 10 3 HP 1 @ 30 HP $ 71,400 0. Soma Sierra Booster 352 SF 2 Cd 20 HP 1 @ 30 HP 1 0 40 HP $169,000 I 11. Donner Trails 352 SF Booster 12. North Side 380 SF Booster 13. Airport 760 SF Well & Booster 14. Armstrong 96 SF Booster 15. Tonini 48 SF Booster 16. Sierra Meadows 96 SF Booster 17. Southsidc Well #2 756 SF & Booster 18. Southsidc Well #1 96 SF 19. Ponderosa 96 SF Palisades/Booster 20. Ponderosa Pit Palisades West Booster 21. Prosser Heights Pit Booster 0 25 HP 3 @ 30 HP 4 0 125 Hp 1 @ 100 HP 2 @ 20 HP 2@7 1/2 HP 2 0 30 HP 1 0 15 HP 3 0 20 IIP 1 0 30 HP 2 0 5 HP 1 0 1 1/2 HP 1 @ 10 HP $155,700 $215,000 $341,500 $ 64,200 $ 59,000 $ 61,000 $262,600 $ 52,000 $ 61,000 $ 14,000 $ 20,300 Lyle Cash .Truckee, California November 25, 1980 Page 3 Bldg. Size No. of Pumps & Station Name Ja. Ft. \ 22. Donner Creek Well 100 SF 23. Prosser Heights 72 SF Well 24. North Side Well 288 SF 25. Sanders Well 216 SF Horse pcwei 1 @ 7 5 HP 1 @ 60 HP 1 @ 100 HP 1 (§ 60 HP Rep lac cr it Cost $ 56,500 $ 59,000 $ 98,500 $ 83,000 i** 26. A & B Well Pit 2 @ 15 HP $ 30,000 $2,558,800 The buildings arc all woo : one frame with the exception of South Side No. 1 Well which is concrete block with a frame roof. I am hopeful that the mini description is suitable for the insurance company. Very truly yours, I n.ic/dk I TRUCKEE-DONNKR PUBLIC UTILITY DISTRICT SPECIFICATIONS EXHIBIT "A-3" District Substations (Equipnent) Trailer attached to the Office M I TRUCKEE-DONNER PUOL E X H I B I tT H" DISTRICT LIST OP LOCATIONS, VALUES AND SQUARE FOOT AREA 1005b REPLACEMENT COST LOCATION (State, City, Street Addreos) INDICATE WHERE SPRINKLERED TYPE OP OCCUPANCY Hoopital, School, Public Building, Warehouse, Park, Dwelling, Vacant Land, Etc.. BUILDING EQUIPMENT INDICATE WHETHER OWNED, LEASED or LEASED TO OTHERS CLASS OP BUILDING CONSTRUCTION DATE and ORIGINAL CONSTRUCTION COST SQUARE FOOT AREA or ACREAGE Truckee Substation 4 2,500 kVA Transformers 3 167 kV regulators - G.E. 6 OCB's (Oil Circuit breakers) (McGraw Edison 100 amp) Misc. 60 kV & 12.47 kV Substation structures Tahoe Donner Substation 4 1250 kVA Transformers (60/12.47 kV transformers) 3 kV regulators - G.E. 3 OCB's (Oil Circuit Breakers) (McGraw Edison 100 amp) Misc. 60 kV & 12.47 kv Substation structures Donner Lake Substation 3 1250 kVA Transformers (60/12.47 kV transformers) 1 OCB (Oil Circuit Breaker) (McGraw Edison 100 amp) Misc. 60 kV & 12.47 Substation structures Trailer - attached of office building 1971 Lancer Model CCHMP2 office trailer Serial #S968A/S968B In addition, the District has some 17 add to provide an accurate listing of these 1 Electric Substation N/A Electric Substation N/A 51,000,000 500,000 owned N/A owned Electric Substation Additional Office Space tional vacant parcels which ts and their value. N/A $50,000 400,000 N/A N/A owned are spread tfrouqhout the District. Additional owned N/A Mobile work will 1966 $133,638 1975 $103,386 1972 $81,173 Purchase price $6,000 in 1980 Used trailer have to be done 50' X 100' fenced sub- station area 75' X 75" fenced sub- station area 60' X 75' fenced sub- station area 24' X 40' in order \l< JLLAHEOUS UNDERWR 11TILI1 Ml. 11 STRICT FORMATION Truekee-Donner Public Utility District distributes water and electricity. It does not generate power, I AUTCM)BILE "'"-' for all District OV.TI vehicle for US Lnl !SS. ■ I! strict limit Lriot provides transportation loes an i rap] yee use their DAMS AND RESE ?S - None WATERCRAFT AHD AIRCRAFT - Etone ANNUAL WATER D! IBUTION: Domestic - 173,153,657 gallons Industrial or irrigation - Hone REVBKIE: Electric 1980 - $3,100,000 1981 - $!i,ooo,ooo Est '■!ater 1 ) - $ 1)00,000 ig8l - $ 165,000 Est 7. PAYROLL: 1979: $130,185 1°80: $153,000 1981: $543,000 I 8. CAFETERIA OPERATIONS; Mono 9. RECREATION FACILITIES: None 10. DOCTORS OR NURSES, FIRST AID FACILITIES: Mono 11. SAFETY: The District has contracted with P'iralite Services to put on six safety progran per year. This program consists of approximately ?M hour^ , of safety training for all outside employees. This program is approved by the California Division of Safety. 12. NUMBER OF CUSTOMERS: 1979 - 1,211 1980 - 1,687 1981 - 5,187 Est. 13. 11. 15. PAYMENTS TO rnSEPENDENT CONTRACTORS: 1079 1980 1981 $15,000 $80,000 $610,000 ADVERTISING: The District's advertising expenditure was $2,500 for 1980, whicn was done alr.cst exclusively to meet its legal requirements. LEASES: a) District leases a parcel of land for $1 per year to Truckee-Donner Park and "ecreation District. 1.27 acres known as "Meadow Park." b) A Permit exists whereby the District allows the California Highway Patrol to lease,for $50 per month, a portion of 2.3 acre Ponderosa Palisades Tanksite for use as a communications center. UNIT I) EXHIBIT "C" TRUCKEE-DONNER PUBLlI (DISTRICT VEHICLE & TRAILER SCHEDULE - 1/20/81 age 1 of 2 VEHICLE DESCRIPTION YEAR MODEL 2 WAY F"M RADIO EXTRA EQUIPMENT 1 Chev. Luv P.U. 4WD CRN1498273675 2 Chev. C60-Dump Truck CCEV16124B 3 Dodge Pickup W14BD55172610 4 Chev. Pickup 4WD CKL14AZ118124 * 6 Subaru Wagon 4WD A67LU31441 7 Ford ZZ67UTBM 4WD FS0CRA870O5 10 IHC Utility Line Truck D0622EIIA49563 (Mod //4t-40PBI) 11 Chev. Pickup CKE1422147440 14 Homemade FB Pipe Trailer 15 Compressor - Runs Jack Hammer 16 Pole Trailer 17 HCDAV Spool (Reel) Trailer 18 Ford FBHT C75FVP90145 1979 1975 1976 1980 1978 1967 yes no yee yes Tool Box no yes Utility boxes Utility Body Heavy duty radiator Utility body-Eye hook & roller bearing swivel A Frame-Winch 1975 yes 1972 yes Spot Light & Warning light, Utility body 1963 no 1958/1972 no Jack Hammer 1963 no 1972 no no 1972 yes Fiberglass boom, hot stick boxes 4 mounting digger & generator PARKED OVERNIGHT PHYSICAL DAMAGE COVERAGE DESIRED PURCHASE PRICE AND DEDUCTIBLE Taken home $ 6,561 Outside parking $11,130 lot Comp-$100/Coll-$1,000 Comp-$100/Coll-$1,000 Taken home sometimes (given to Comp-$100/Coll-$1,000 in whse if left here District) In Warehouse Taken home $ 7,504 $ 5,459 Outside parking lot 9,960 & inside whse Token home sometime 29,939 in whse if left here in warehouse 4,174 Outside parking lot 125 Outside parking lot 2,591 Outsic'e parking lot 120 Outside parking lot 4,113 Office garage 33,671 Comp-$100/Coll-$1,000 Comp-$100/Coll-$1,000 Comp-$100/Coll-$1,000 Comp-$100/Coll-$1,000 Comp-$100/No Collision Comp-$100/No Collision Comp-$100/No Collision Comp-$100/No Collision Comp-$100/No Collision Comp-$100/Coll-$1,000 EXHIBIT "C" Page 2 of 2 UNIT VEHICLE DESCRIPTION 2 WAY YEAR MODEL FM RADIO EXTRA EQUIPMENT PHYSICAL DAMAGE COVERAGE DESIRED PARKED OVERNIGHT PURCHASE PRICE AND DEDUCTIBLE 19 Chev. Pickup 1978 CKL2482169314 20 Toyota Pickup 1978 RN230B4860 21 Toyota Pickup 1978 RN23084859 22 Tovota Pickup 1978 RN23084662 23 Snowmobile-Arctic Cat Panther 1979 9054851 yes Utility Body & Crane yes Tool Box yes Tool Box yes Tool Box no sometimes in whse 9,809 & taken home warehouse garage 4,362 warehouse garage 4,362 warehouse garage 4,362 warehouse garage 1,938 Comp-$100/Coll-$1,000 Comp-$100/Coll-$1,000 Comp-$100/Coll-$1,000 Comp-$100/Coll-$1,000 Liability Only * Units #6, 20, 21, 22, to include Medical Payments - $5,000 each person. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT SPECIFICATIONS EXHIBIT "D" ELEC i'lUC UTILITY QUZStlOSSAlRg M I 1. GENERAL A. Naoe of Company and Subsidiaries Truckee Donner Public Utility Oistrirt P. 0. Box 309 Truckee, California 95734 E. Territory Served 44 square mile area within Nevada County plus a few fringe areas within Placer County I C. Estimated Gross Uevenua - Current year plus two precadins yaars: Year: 1978 ?.f;on,onn . ' ■ . • Year: 1979 . 3.000.000 * •Year: 1980 3.800.000 CAPACITY A. Total generating capacity Power is purchased from-Sierra Pacific Power Co. B. Peak De;nand 1) tfaximuci peak lost year 18,000 kw 2) Estimated peak this year 2Q.000 kw Capacity of largest generating unit_ None How many days of operation at 80% or more capacity: 1) Last year N/A N/A 2) Estimate current year_ FACILITIES A. Yiliat percentage of total generating capacity is fueled by: 1) Water poi.cr N/A . 2) Coal_ N/A 3) Oil or gas N/A 4) Atomic cnerr.y N/A 5) Other N/A B. Arc there any daias ownsd by the utility: Yeo_ • 1) I.ocatio.i 2) Capacity 3) Age No X ... i>. ' INT£R-TI;-:S. TRITKEE-DONNER PUBLIC UTILITY DISTRICT EXHIBIT "D" (Continued) I At Does tha company participate in a regional grid or powar pool? No 3. Wao tha company o r.2t importer or cxpaitai.*-or pooled powqr last year? N/A ; ____ C. Arc opin.-ir.s reserves naintalnad?i Nn 1) What is average percentage of spinning reserve to total output? N/A b. I>:T2RRUPTIO:J3 0?. SLACK-OUTS A. List any aajor interruptions during last three years including causa, number of custoaera affected and length of outaga; No major interruptions during this period. Miscellaneous routine • outages due to storms, etc. 0. CLAIMS A. List all claims for bodily injury and property danasa in c:tcesu of $25,000. during the last five years: I See insurance loss run. ■ 7. CONSTRUCTION' - KAINTEKAf.CE A. Liot major new facilitiea to be added this year: 1 -* 115/13.2 kv substation lH i>. Net addition to capacity cchoduled for current year: 15,000 kva SPECIFICATIONS EXHIBIT " E" CAPACITY OF SPRINGS 4 WELLS i TANKS lit I I SPRINGS 4 WELLS 1) Mc Glashen Springs 2) Tonon.i Springs 3) South3ide Springs 4) Hofert Springs _ 5) Sheepherder Springs 6) Northside Well 7) Donncr Creek Well No. 2 8) Prossur Heights Well 9' Sanders Well 10) "A" and "B" Bella 11) Southsido Well No. 1 12) Southaide Well No. 2 TANKS 1) Forest Service Tank 2) Town Tank - (Old: 100,000) 3) Tonini Tank.. V) Tonini Tank No. 2_ 5) Gateway 6) Dormer Trails No 1 7) Soraa Sierra 8) Prosser Heights 9) Sitzmark 44 G.P.H. 110 G.P.H. 100 G.P.M. (not uhown) (not shown) 760 G.P.H, 760 G.P.H. 289 G.P.H. 300 G.P.M. 149 G.P.H. 164 G.P.H. 250 G.P.H. 6,000 Gallons 10) Falcon Point (New) 400,000 " 30,000 " 100,000 " 100,000 " 100,000 " 200,000 " 210,000 " 200,000 " 200,000 " Pane 2 of 2 LXIIIH1T "E" (CONTIMJF.D) It* I 11) 12) 13) Round Hill Pinnacle Loop Stockhc holm 14) Ski Lodge 15) Ski Run 16) Glacier Way 17) Dnnner View Ifl) llrrringbone Way 19) InnsbrurU 20) Dormer fni la No. 2 21) Sierra Meadows 22) Ponderosa Palisades 23) Prosser Lakevinw Estates 300,nno nniit lao.ooo 320,1)1)0 350,000 100,000 150,000 350,000 300,000 200,000 150,000 250,000 200,000 250,000 I TRUCKEE-DCNNEB PUBLIC UTILITY DISTRICT SPECIFICATION EXHIBIT "F" CRIME SECTION Locntion number Building number fll I 1. Maximum amount of cash, securities and checks kept on premises or at any other location At any one time, we could have $3,000 in cash, but it is sually under $500.00.—Checks could amount to $50,000, but usually are 515,000 or less. I usually under iSoy.uu.—Checks couiu amoun we try to make daily deposits. Any seasonal cash amounts on hand for Don uses or otherwise No Where kept? Cash drawers during the day and in the safe overnight. A. Burglar alarm on premises? No From Underwriters Laboratories certificate: a. Name of company b. Installation number (1, 2, or 3) c. Class (A or B) d. Certificate number e. Expiration date f. Does alarm company have keys to premises? Safes and vaults: The safe listed below is in a cement block room with a metal roof and is connected to the District's fire sprinkler system. No. Buildings Maker's Number Fireproof or Thickness of or floor name burqlarproof door lining 1 Floor Art Metal 282822 Fire class - E Burglary T-20 5 inches Type of Name of re- lock locking dev. Describe Does safe contain Value of cts. alarm or burqlarproof chest? cash sec, mdse. prot. dev. Combination No Refer to above No alarm cash and valuab e papers of $50,0)0 Page 1 of 4 EXHIBIT "F" (Continued) 3. Messengers (to bonks): (* I a. Duties, number, number of guards Any of the office clerical staff goes to the bank with the daily deposits b. Private conveyance or locked .satchels? Usually in District vehicle - sometimes private vehicle. c. Maximum cash and securities Maximum cash approx $3,000 - checks up to $50.000 Any safe-deposit box? Yes if so, what is kept there? At present, nothing. Value 7. Any night depository? Yes 8. 9. 10. 11. 12. 13. 14. Do any messengers have money at home overnight? No Who? Do truck drivers or others collect cash? Occasionally, the after hours lineman will collect a service fee or a meter" reader will collect a past due bill. Do they ever keep it overnight? Only after hours lineman. Amount up to $80.00 Are employees paid in cash or by check? check semi-monthly Maximum Mffltf payroll $25,000 gross payroll How is payroll picked up and delivered? Check issued within and handed out. Number of custodians N/A Guards 15. What signature is required on checks? 2 Board members I 16. 17. 18. How often are accounts audited? Annually How often is physical inventory made of stock and supplies? A'lnua'Hy Accounts receivables: a. Minimum outstanding $272,000 b. Maximum outstanding $563,000 c. Are accounts collateral to factor or bank? d. if so, give factor or bank "/A no e. Are duplicate records maintained? Yes " on duplicate diskettes in cement Muck room N/A Index to safe and vaults f. Where kept? Kept in cement block safe room Q. . How often are accounts "aged"? monthly Page 2 of 4 Effect of destruction of records unknown i. Can sane accounts be excluded from coverage?_ I No /ft j. Get list of amounts outstanding last 24 months. Listing of accounts is available at the District office. All accounts over 6 months old are written off. Fidelity Schedule 19. Class A Executives, officers, and all employes who, as a part of their regular duties, HANDLE OR HAVE CUSTODY OF SECURITIES OR MERCHANDISE including in any event positions listed under A below. Class B Employes, other than those included in Classes "A" and "C" WHO DO NOT, as part of their regular duties, HANDtE OR HAVE CUSTODY OF MONEY, SECURITIES, OR MERCHANDISE including in any event those positions listed under B below. Class C Wage earners WHO DO NOT, as part of their regular duties, HANDLE MONEY, including in any event foremen, laborers, mechanics, elevator operators. I Class A Employes Mayor City Manager Vice Mayor Asst. City Manager Finance Officer Secretary Asst. Secretary Comptroller Asst. Comptroller Auditors Asst. Auditors Cashiers Bookkeepers Paymasters Timekeepers Legal Officer Asst. Legal Officer Tax Collector Tax Assessors Toll Collectors Number Number Department Managers Asst. Department Managers Superintendents Purchasing Agents Duilding Inspectors Buyers Asst. Buyers Collectors Drivers Driver's Helpers Chauffeurs Shipping or Receiving Clerks Stock Clerks Custodians Watchmen Other sim lar positions Asst. Finance Officer Messengers Total Class A Page 3 of 4 EXHIBIT "r" (Continue /rf I Clasa B Employes Number Messengers (inside) Orricc Clarke Mail Clerks Stenographers _____ Business Machine Operators Telephone Operators Typists Janitors Porters Total Class B 5 Class C Employes Number Wage earners who do not as a part of their regular duties handle money (include foremen, mechanics, laborers, elevator operators, etc.) I Total Class C \s Page 4 of 4