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HomeMy WebLinkAboutRes 8115ff I RESOLUTION NO. 8115 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT APPROVING SPECIFICATIONS AND AUTHORIZING THE SOLICITATION OF PROPOSALS OF INSURANCE I WHEREAS, the Board of Directors of the Truckee Dormer Public Utility District has determined thai it is in the best interest of the District to continue to be insured with respect to all of its activities; and WHEREAS, the Board of Directors of the Truckee Donner Public Utility District has determined that it should obtain the broadest form of coverage at the least expense possible; NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Truckee Donner Public Utility District does hereby approve specifications for insurance needs as described in Exhibit "A" attached hereto and made a part hereof. BE IT FURTHER RESOLVED that the President of the Board of Directors of the Truckee Donner Public Utility District is hereby directed to solicit proposals of insurance based on the specifications as described in Exhibit "A" and that the date and time established for the bid opening is March 6, 1981, at 4:00 P.M. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting held within said District on the 2nd day of February, 1981, by the following roll call vote; AYES: Duffy, Kuttel, Maass and Huber. NuES: None. ABSENT: Sutton. TRUCKEE DONNER PUBLIC UTILITY DISTRICT fiy.. 7 Roberta C. Huber, President ATTEST Ss £ asm*- Susan M. Craig, Deputy District Clerk I smc 2/3/81 8115 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 9S73« TELEPHONE SB7-389S February 3, 1961 K I I TO WHOM IT MAY CONCERN. The Truckee Dormer Public Utility District desires to receive quotations for insurance as detailed in specifications which may be obtained by contacting Mary Chapman, Office Manager at the above address. In order to receive consideration, proposals shall be submitted on or before 4:00 P.M., March 6, 1981, in a sealed envelope clearly marked "Insurance *Pro- posals, ■' for implementation on March 11, 1981. Proposals must be made on Proposal Sheets made a part of the specifications. This is an informal request for proposals, and award may be made on factors other than cost, if in the opinion of the Truckee Donnor Public Utility Dis- trict the best interests of the District will be served. The information outlined in the specifications has been assembled for the con- venience of the parties making proposals and is to our knowledge complete and accurate, but any errors or omissions will not operate to the prejudice of the Truckee Donne* lubii•: Utility District. It will be assumed that those making proposals have made investigations as to be fully informed as to the extent and character of the hazards and of the requirements of the specifications. The statistics wera compiled as of January, 1981. If Brokers, Agents or Companies wish to inspect the properties, arrangement can be made to do so by calling Mrs. Chapman at (916) 587-3896. PLEASE NOTE: Proposals are to bo made on Proposal Sheets. Any deviations from the specifications are to be clearly set forth. ATTACH SPECIMEN COPY OF POLICIES TO P.E USED TO PROVIDE COVERAGE. This includes all Endorsements that will be attached to the policy form that in any way expands or restricts the policy form terms and conditions. E. Holt, General Manager rFUCKEE-DONNER PUBLIC UTILITY DISTRICT SPECIFICATIONS -2- \P I I. PTOPFRTY INSURANCE $ 5,21'l,800.00 PERILS: CO-INSURANCE: ''■ASTS OP RECOVERY: DEDUCTIBLE: PLANKET ALL PROPERTY, Both Real and Personal situated in the State of California, as is now or may hereafter be under the jurisdiction or control of the named insured. "ALL RISK" Excluding Earthquake and Flood, but Including Sprinkler Leakage and Theft. QUOTE with both a 905? Average Clause Applying and Agreed Amount Endorsement in lieu of Average Clause. Replacement Cost on both Buildings and Equipment (Blanket Coverage desired). Delete the requirement to rebuild on the same site if applicable in your form. QUOTE: $1,000 per occurrence and $5,000 per occurrence I UNDERWRITING INFORMATION: Recap, of Values from Exhibit "A" and Additional Values: A-1 Office and Warehouse Building: $371,000 A-2 District Pumping Facilities: $2,558,800 A-3 District Substations (Equipment): $1,900,000 A-3 Trailer attached to the Office: $50,000 Office Personal Property: $85,000 Tools and Equipment in Warehouse: $50,000 Radio Equipment: $20,000 Inventory (Poles, wire, insulators, pipe, etc.) $180,000 Blanket TOTAL: $5,214,800 EXHIBIT "A" - List of Locations A-1 - Appraiser's description and replacement cost estimate on Office and Warehouse Building A-2 - Appraiser's description and replacement cost estimate on Pumping Facilities. A-3 - Substation Equipment and Trailer description and replacement cost value. LOSSES: There have been no losses under this classification of insurance. /H rmjCXEE-DONNEH PUBLIC UTILITY DISTRICT SPECIFICATIONS -3- II. LIAPILTTY CO'/FPAGES - Including Automobile Physical Damage. I Currently the District has a Comprehensive General and Automobile Liability policy with no deductible. The District wishes to investigate the addition of Public Ehtity Coverage to include Errors and emissions. In order to obtain this coverage the District is requesting a quotation on a Special Public Entity Difference in Conditions form to be paired with the Comprehensive Liability policy. In this way coverage will be provided for Errors and emissions and Liability imposed by law including Chapter 1681 of the California Statutes of 1963. If for some reason you (the Broker or Agent) are unable to obtain a quotation for this coverage, permission is granted to make a proposal with only Comprehen- sive General and Automobile Liability coverages, but you do so with the under- standing that Public Entity coverage is more desirous and that this will be a factor in dec Ming amoung proposals. I A. COMPREHENSIVE GENERAL LIABILITY - applying to Bodily Injuries, Personal Injuries and Property Damage. The following changes must be made to the form: 1. Definition of "occurrence" shall read: The word "occurrence" means an event or a continuous or repeated exposure to conditions which causes Injury to person(s) or damage to property during the policy period that is neither knowingly or intentionally caused by or at the direction of the insured. ?. Definition of Insured shall be changed to read: is an insured to the extent set forth below: Each of the following (a) the named insured; (b) any officer, servant or employee of the named insured; (c) any member of the governing body of the named insured; (d) pny member of boards or commissions of the named insured. 3. Notice of Occurrence shall be changed to read: "Upon the happening of an occurrence,written notice shall be given by or on behalf of the insured to the company or any of its autho- rized representatives as soon as practicable after an officer or an employee in charge of reporting such occurrences to the insurance companies shall have knowledge of such occurrence. Such notice shall contain particulars sufficient to indentify the insured and also reasonably obtainable information with respect to the time, place and circumstances of the occurrence, the names and addresses of the injured and ofavailable witnesses. I TRt'CKEE-DONNER PUBLIC UTILITY DISTRICT SPECIFICATIONS II. A) COMPREHENSIVE GENERAL LIABILITY SPECIFICATIONS CONTINUED: -'I- M i i 9. 10. 11. 12. Cancellation Clause shall be changed to provide 90 days written notice of cancellation 5f ^nrooiied by ihe Company. Territory: Coverage shall be worldwide. Limits of Liability shall be changed to provide single limit coverage. Proad Form Property Damage Endorsement shall be attached and the exclusion of damage to leased promises shall be modified to provide that "property rented to or leased to the Insured is not covered if the insured has assumed liability for damage to or destruction of such property, unless the Insured would have boon liable in the absence of such assumption of liability." Definition of "incidental contract" shall be expanded to include any written contract. Liquor law exclusion shall be ELIMINATED. Products and Completed Operations will be covered. Exclusions relating to Property Damage from explosion, collapse and underground, coming within the "xcu" classifications, shall bo ELIMINATED. Personal Injury Ehdorsement exclusions relating to Contractual Liability (a) and Employees (c) shall be ELIMINATED. 13. The following Contractor is to be Shown as an Additional Insured; C. W. Roen Construction c/o Cook & Associates 2060 Park Avenue Oroville, CA 959°5 Project 77-1, Schedules B, C&D QUOTE: Single Limit of Liability applying to Bodily Injuries, Personal Injuries and Property Damage. -0- Deductible per occurrence $1,000 Deductible per occurrence. See Page -2- of Proposal Sheet. UNDERWRITING INFORMATION: Exhibit "A" Description of Property, MOTE: Exhibit A-3 states that 17 additional parcels are spread throughout the District. Exhibit "B" Misc. Underwriting Information Exhibit "D" Electric Utility Questionnaire Exhibit "E" Springs, Wells and Tanks Exhibit "G" Financial Statement Exhibit "H" Loss Information " vi.'.ri i rT! TIT DISTRICT -S- /^ II. LIABILITY - Continued B. AUTOMOBILE LIABILITY - Including Physical Damage. 1. OOMPPEHENSIVE AUTOMOBILE ! [AE Bodily Injury and Pr perty Da hired autos and non-owned aul !! i'Tv - Single Limit applying to rage, covering all owned autos, wiobiles. See Exhibit "C" for list of owned vehicles. Include: $5,000 per person Medical Paynonts on those vehicles indicated with an asterisk on Exhibit "C". $30,000 Single Limit on Uninsured Motorists. AUTOMOBILE PHYSICAL DAMAGE - FLEET AUTOMATIC Only those Vehicles indicated en Exhibit "C" as having Physical Oarage Coverage are to be included for this coverage. Comprehensive - Actual Cash Value less $100 deductible. Collision - $1,000 Deductible MaxLmun Limit of Liability: $3'1,000 any one covered auto $80,000 all covered autos at any one location $80,000 all covered autos Mote: Please note that there is a snowriobile on the vehicle schedule. Attach appropriate endorsement to provide coverage for this vehicle if necessary to indicate that coverage applies to the snowmobile as if it were an automobile. JTC DISTRICT / / II. LIABILITY Continued: SPECIAL PUBLIC ENTITY DIFFERENCE IN CONDITIONS COMPREHENSIVE LIABILITY rcLicv. Insuring Agreimenta: Coverage A - Bodily Injury and Personal Injury Liability - To pay on behalf of the Insured all sums which the Insured shall become blj jated to pay hy reason of liability imposed by law, • iluding Chapter 1681 of the State of California Statutes of 1963i or liability assigned by contract, insofar as the naim ! Insured nay legally do so, for damages. Covers ■ - Property all sums i of 1 he Ca] contract, for damagf property, Damage Liability - To pay on behalf of the Insured lien 'he Insured shall become obligated to pay by ■lability imposed by law, including Chapter 1681 Lfornia Statutues of 1963, or liability assumed by insofar as the named Insured may legally do so, 3 because of injury to or destruction of including the loss of use thereof. Coverage C - Errors or Omissions - To pay on behalf of the insured all sums which the Insured shall become legally obligated to pay, Insofar as such coverage is not affored under Coverages A and B on account of any claim for breach of duty made against the insured by reason of any error or omission of the insured if such error or omission is committed during the policy period and discovered during the policy period or within twenty-four months after the termination of the policy. Cancellation is to be amended to include 60 days notice of cancellation and 15 days notice of non-renewal. QUOTE: SINGLE LIMIT OF LIABILITY Deductible: No Deductible per occurrence $1,000 Deductible per occurrence $5,000 Deductible per occurrence IT. LIABILITY - Continued \f> TRUCKEE-DONNEB PUBLIC UTILITY DISTRICT SPECIFICATIONS I D. EXCESS LIABILITY FOLLOWING FOR!! excess of Primary Single Limit en the Underlying coverages. Coverage in to be excess of the Comprehensive General Liability, Compre- hensive Automobile Liability and Special Public Entity Difference in Conditions. If your proposal is for an Umbrella form provide a retained limit of $10,000 any uninsured exposure. Deductible shall not be applicable to the defense of any uninsured exposure. **Please note that this excess coverage is to be "FOLLOWING FORM."** That means same terms and conditions as the underlying policies with no exclusions ov limitations of coverage not on the underlying policies. QUOTE: $5,000,000 excess of underlying (and excess of $10,000 any uninsured exposure, if you are quoting an Umbrella form). and $10,000,000 excess of underlying (and excess of $10,000 any uninsured exposure if you are quoting an Umbrella form). See Page -5- of the Proposal Sheets. Note: Trie District is currently insured for Workers1 Compensation and Employers Liability through the State Fund. Excess policy is to also be excess over $100,000 Limit of Liability for Employers- Liability on this State Fund policy. Page -8- \\> TR'CKEE-BONNER PUBLIC UTILITY DISTRICT SPECIFICATIONS III. INLAND MARINE: A.) Contractors Equipment "Al] Risk Form" $36,000 on 1980 John Deere Backhoe, ID #3554451 with Ripper Tooth Assembly 5100 Deductible any one loss or occurrence. Policy shall include automatic coverage of all newly acquired O-juipmcnt of this type owned, leased, borrowed or rented subject to 60 days report with a limit of liability of at least $50,000 any one item. Basis of Recovery: Valued and Insured at. Co-insurance Clause to be Eliminated. Backhoe is kept in Warehouse or parked in District's lighted yard adjacent to Office and Warehouse. Page -9- TRDCKEE-DONNER PUBLIC UTILITY DISTRICT SPECIFICATIONS III. INLAND MARINE (Continual): B.) Valuable Papers & Records "All Risk' Valuable Papers & Records Form Limit of Liability: $50,000 Located: Office Building, N/S Donner Pass Road between HWY 89 & Meadow Rd., Truckoe, Ca. No Deductible Valuable Records & Papers are stored in Metal File Cabinet. Page -10- /* TRL'CKEE-DONNER PUBLIC UTILITY DISTRICT SPECIFICATIONS III. INLAND MARINE (Continued): C.) Accounts Receivable "All Risk" Form Limit of Liability: $600,000 Location: District Office Building Ko Deductible Non-Reporting Form I Underwriting Information: Minimum Outstanding: $272,000 Maximum Outstanding: $563,000 No accounts are collateral to factor or Bank. Duplicate records are maintained on diskettes stored in Cement Block Safe Room in District's office building, which is connected to fire sprinkler system. Accounts are aged monthly Listing of accounts is available at District's office. JTY DISTRICT ITIO IS -1,- // IV. CRIME A. ROBBERY IMSIDE UND """■ QUOTE; E THE PREMISES $25,000 Limit on Robbery [nside the Premises t?5,000 Limit on Robbery Outside the Premise. Ho deductible is to apply to this coverage. UNDERWRITING INFORMATION: 1. Location of Premises: N/S Conner Pass Rd., Between Hwy. 39 and Meadow Rd., Truckee, California ?. This coverage is to cover CHECKS (other than Payroll Checks). 3. See Exhibit "F", Crime Section, responses to questions 1, 3, 1, and 5 for additional underwriting information regarding District procedure en the handling of cheeks. B. FIDELITY QU0T-: $.100,000 Honesty Blanket Position Bond Coverage and $100,000 Faithful Performance Blanket Position Bond Coverage No deductible is to apply to either of these two quotations. UNDERWRITING INFORMATION: 1. Humber of Ihployees: ?8 Total Broken down into 8 Class A, 5 Class B and 15 Class C Employees. ?. See Exhibit "F" for Crime Section. 3. See Exhibit '0" for Annual Report '4. Losses: There have been no losses under this classification.