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HomeMy WebLinkAboutSpecial meeting minft SPECIAL MEETING March 9, 1981 I I I The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Huber at approximately 7:00 P.M. in the District Board Room. ROLL CALL: Directors Duffy, Maass and Huber were present at the start of the meeting. Director Kuttel arrived during closed session (7:12 P.M.). EMPLOYEES PRESENT: D. Eugene Holt was present. CONSULTANTS PRESENT: District Counsel Simon was present. OTHERS PRESENT: There were no others present in the audience. CLOSED SESSION Because of an emergency matter, the Board adjourned to closed session at 7.-01 P.M. RETURN TO PUBLIC SESSION The meeting was returned to public cession at 8:02 P.M., and the Chairman indicated that the FHK development was discussed during closed session. WORKSHOP WITH MANAGER REGARDING UPCOMING PROJECTS AND OFFICE PROCEDURES Gene Holt spoke of the tremendous growth in the area over the past few years and the need for definite planning and policies with respect to accomplish- ing proper record keeping, accounting methods and making long-range plans. The Manager reported the rate increase from Sierra Pacific and possibly another before the end of the year, and noted that it may be an appropriate time to consider other money needs and to provide a cushion for unforeseen items. Mr. Holt mentioned that the current District computer is not the most desirable piece of equipment for the growth experienced and expected in the future. It was his suggestion that, since a study has already been made, an updated price be obtained. He highly recommended a system application such as Digital, and noted cost to the District would average approximately 22* per bill (less, if post card bills are used). It was his suggestion that the District consider leasing the system if possible. The many advantages of the Digital System application were noted by Mr. Holt. The present bill-paying system utilized by the PUD was discussed. Pres- ident Huber noted that this system, according to Martin McDonough, is what is required by the State of California unless the District sets up a very cate- gorized budget. Mr. Holt referred to the petty cash voucher system and a revolving fund used by the County. More discussion ensued regarding accounting procedures, payment of bills and preparation of a detailed budget. Speaking of the bud- get, the Manager expressed the hope that he would have a tentative budget for Board review at the first meeting in April. Relating to the amount of detail required (in the budget) in order for the District to pay bills as they come in. President Huber suggested that, if Mr. McDonough's memo does not arrive within the next few days, he be called and reminded that the District is a- waiting his written opinion. A future site upon which to locate a new District complex and financing the construction was discussed. The possibility of building a facility large enough to rent space to other utilities was mentioned. Relating to rates, Mr. Holt advised that he will determine the projected load growth and make a recommendation as to an increase. The 5200,000 transfer from the General Fund to the Restricted Fund (for the Martis Valley Substation), which has not yet been accomplished, was dis- cussed. Director Maass indicated he would come to the office tomorrow to 3/9/Bi P9, 1 discuss the ] Board's direction to make the transfer. A means of recovering monies paid by the Distri ct to ! Light the business district was mentioned by the Manager. The history ! behind the lighting in Meadow Park, paid for by the District, was discussed . Mr. Holt advised that the security liqhts in the new Downtown Merchants' p arking lot had been in- stalled. Regarding a new computer, the Chairman noted installation will have to be coordinated with the building remodeling. It was suggested that the com- puter elements be housed in what is now the Manager's office with climatized conditions. I Director Maass stated that, first, the Board must determine whether or not the District needs a new computer. If so, then a determination should be made regarding purchase or lease of a system. No direction was given at this time. Respecting a rate increase, it was decided to place an item having to do with the scheduling of a public hearing on the March 16th meeting agenda. Mr. Holt noted the possibility of obtaining power through the State of Nevada. CLOSED SESSION The Board adjourned to closed session at 10:21 P.M. President Huber noted that Director Kuttel left the meeting at 9:00 P.M. RETURN TO PUBLIC SESSION The meeting was returned to public session at 10:38 P.M. Personnel matters were discussed during the closed session. ADJOURNMENT President Huber adjourned the meeting at 10:39 P.M. I TRUCKEE DONNER PUBLIC UTILITY DISTRICT ay /B--^ Roberta C. Huber, President S. >s «- u- ~f « £- Susan M. Craig, Deputy District Clerk I 3/9/81 pq. 2 1° I \ \ L. Martin Lml fy Post Office Box 1453 Truckee, California (5734 James Haass Post Office Box 423 Truckee, California J'./J4 Roberta llubci Post f'. fice ft :•: 592 Truckee, California 95734 Karl Kutu. 1 Post Office Box 22 Truckee, California 95734 Pat\Sutton post Offici Box 1123 Tmcket', California 957 34 SteverKE. Grumer, Es>j. post office Drawer BT Incline village, Nevada B9450 Dan 3. O>"k, civil Engineer COOK ASSOCIATES 2000 Park Avenue Oioville, California 95965 Don Strand DART INDUSTRIES Post Office Ex .< 2347 Truckee, California 95734 Siena Su:. Post Of! L b x 248 Truckee, California (5734 Hi ra shea KTRT RADIO STATION pout Off i - a Box 1400 Truckee, California 95734 Tohoe\Worl(l Post Office BOX 138 Tahoe City, California 95730 Jim Ma.iL:; TAHOE IMKICB HIGH SCHOOL Post Office Box 458 Truckee, California 957J4 TRUCKEE SANITARY DISTRICT Post Office Box 847 Truckee, California 957 34 A. Milton Seymour Post Office\Box 1203 Kings Beach,\california 95719 Thomas Van Home, Esq. 1007 Seventh Street Sacramento, California 95814 Truckee Fire Protection District Post Office Box 686 Truckee, California 95734 f s/