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HomeMy WebLinkAboutMinREGULAR MEETING April 6, 1981 I The regular meeting of the Board of Directors of the Truckee Dormer Public Utility District was called to order by Vice President Maass at 7:02 P.M. in the Tahoe Truckee Unified School District Board Room. ROLL CALL: Directors Duffy, Kuttel and Maass were present. Director Corbett arrived at 7:04 P.M. Director Huber was absent (due to her attendance at a seminar on wind generation). EMPLOYEES PRESENT: D. Eugene Holt and Susan Craig were present. CONSULTANTS PRESENT: District Counsel Simon arrived at 7:03 P.M.; District En- gineer Cook arrived at 7:11 P.M. OTHERS PRESENT: Among those present in the audience were Charles White, Mira Shea, Evon Hekkala, Bob McPherson, Glenn McGettigan, Dana Knudsen, John Scott, Thomas Van Home and Don Strand. APPROVAL OF MINUTES Director Duffy moved, and Director Kuttel seconded, that the Board approve the minutes of February 17, 1981. ROLL CALL: Corbett and Huber, absent; all other Directors, aye. SO MOVED. Director Kuttel moved, and Director Duffy seconded, that the Board direct the secretary to prepare the minutes of March 2 and 9, 1981, in final form as corrected. ROLL CALL: Corbett and Huber, absent; all other Directors, aye. SO MOVED. BILLS FOR BOARD APPROVAL AND STATEMENT OF GENERAL FUND I Vice President Maass noted that the payment to L. Martin Duffy in the amount of $21.61 for expenses relating to attendance at the Groundwater Management Seminar had already been approved and need not have been listed for further approval. He asked the Manager to check into the State Board of Equalization payment for the fourth quarter whcih was filed late and resulted in an additional charge; and also to investigate as to whether or not the payment to the County of Nevada in the a- mount of $908.99 listed as property taxes is actually for sewer assessments. Vice President Maass made note of the above-average Pacific Telephone bill. It was men- tioned that telephone installation charges for the temporary mobile unit may have been the cause. He asked that the C. W. Roen final payment for the reconstruction of Southside Well No. 2 be considered separately. The Chairman mentioned the Sierra Sun bill for advertising, and indicated he would vote to approve the bill even though there had been several misprints. He asked, with respect to the Wood, Porter, Simon and Graham bill in the amount of $4,172.80, that it be properly allocated between Electric, Water and General. I In response to Director Duffy's inquiry, Mr. Holt advised that the Safety Line, Inc. bill included a switching gear and insulators as well as tools and other equipment. It was noted that the Yates Body Shop bill is for vehicle repairs to Unit #22. Responding to Director Kuttel's question, tlv District Engineer advised that the Brown-Milbcrry bill for a pump motor was probably for the Tonini booster. Mr. Holt explained that the Trurkee Donner Glass bill is for repair of a warehouse window and installation of an interior window in the Office Manager's new office. The Vice President stated that all modifications should cease until the remodeling is underway. Dan Cook advised that the Roen bill appearing on the list presented for Board approval is an independent schedule from Project 77-1. This separate con- tract for the reconstruction of the Southside Well No. 2 building has been com- pleted and is, he stated, ready for Board approval. Director Kuttel moved that the Board approve payment of the bills with the exception of the Roen Construction Co. bill. Director Duffy seconded the motion. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. 4/6/81 pg. 1 Director Duffy moved that the Board approve the final payment to C. W. Roen for the reconstruction of the Southside Well No. 2 building in the amount of $6,154.21, and authorize the President to execute the appropriate contract progress estimate. Director Kuttel seconded the motion. ROLL CALL: all Directors, aye; Huber, absent. SO MOVED. COMMITTEE REPORTS The Chairman noted that no committees have met since the last meeting. MANAGER'S REPORT Status report - Public Employer Personnel Consultants - The Manager advised that he today spoke with Mr. Lloyd, who reported that his assignments should be completed within the next week to ten days. After some discussion regarding the special meeting set for April 15th to review the employee benefit package and Coopers s Lybrand's recommendations, Director Duffy moved that the Board direct the Executive Secretary to write a letter to Public Employer Personnel Consultants inviting Mr. Lloyd to attend the meeting. Director Kuttel seconded the motion. ROLL CALL: Huber, absent; all other Directors, aye by voice vote. SO MOVED. Cable TV pole rental charges - Mr. Holt advisud that he had nothing concrete to report at this time. He noted that the District exchanges services with the Telephone Company and does not exchange services with the cable company, and this is, most likely, the reason the cable company is charged a higher rental fee. At an earlier meeting it had been suggested that ex-Director Sutton be contacted and asked if she could recall why the $4.00 per pole, per year charge to the cable company had been decided upon. Research of the minutes failed to indicate why the Board reached such a conclusion. The Vice President asked that the Executive Secretary contact Mrs. Sutton and request her assistance. Maintenance - Mr. Holt reported that the lights at the Southside Complex have been repaired. Mention was made of the fire hydrant requiring maintenance on Highway 267 between Village Green Mobile Home Park and the apartment complex. The Manager advised that the District had attempted to repair the hydrant but, at this time, the ground is still too wet and soft. PUBLIC HEARING CONSIDERATION OF ORDINANCE INCREASING ELECTRICAL RATES At the Chairman's request, Mr. Holt explained to the audience that the PUD purchases all power distributed by the District from Sierra Pacific Power Company. The Federal Energy Regulatory Commission granted an approximate 4.5% increase to Sierra Pacific which was effective January 1, 1981. As a result of the time lag in the rate increase by Sierra Pacific to the PUD and any increase by the PUD to its users, the rate must be higher to recover the increased costs. Gene Holt made use of charts to explain excessive peak demands as a result of customer use or adverse weather, kilowatt hour usage, kilowatt hour sales in dollars, the national trend, the cost of power, normal growth trends and operat- ing expenses. I I Vice President Maass made note of the SPPCo - TDPUD sample bill com- parisons - for 1000 kwhrs, charges would be as follows: 1) TDPUD existing rate, $50.75; 2) SPPCo current rate - basic allowance, $60.48, or all year secondary residence, $74.75; 3) TDPUD proposed rate increase number 2, $54.35. The public hearing was opened to the audience at 7:42 P.M. John Scott, resident of the District and former employee of SPPCo., spoke of the declining block system implemented by Sierra Pacific and peak load and demand. Peak demand meters, educating the public with respect to peak loads and basic con- servation measures (through literature, newsletters, a District sponsored in- formation program or, as Director Kuttel suggested, through educating the high school students) were several of the items discussed. I 4/6/81 pg. 2 f i I It was noted that Sierra Pacific has agreed that they will not file for any further general rate increase prior to commencement of operation of their new North Valmy coal fired power plant, which is anticipated January 1, 1982. An unidentified gentleman asked several questions relating to the pro- posed rate increase and manner in which notice was given to the public, pro- ductivity of District employees and whether or not the PUD is being operated in a productive manner. Gene Holt advised that it is the District's goal to provide the best possible service at the lowest possible cost to the public - the PUD's rates are the lowest in the area, and outages have been very insig- nificant this past year. It was noted that the public hearing relating to the proposed rate increase was advertised in small display ad form on March 26th in the Sierra Sun and also over KTRT by local radio station owner, Mira Shea. Agendas were posted in four public places within the District and mailed to interested parties. District Counsel Simon indicated he felt proper notice to the public had been accomplished. Director Duffy moved, and Director Kuttel seconded, to close the public hearing at 8:22 P.M. since there were no further questions or comments from the audience. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. Director Duffy moved, and Director Kuttel seconded, that the Board adopt Ordinance No. 8108 changing domestic electric rates. The following electric rates shall be charged to domestic customers - Energy Charge - $6.00 per month for the first 100 kwhrs, or less, and all kwhrs thereafter shall be billed at the rate of 4.4* per kwhr. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. I Director Duffy moved, and Director Corbett seconded, that the Board adopt Ordinance No. 8109 changing GS-1 commercial electric rates. Energy Charge - $7.40 per month for the first 100 kwhrs, or less, and all kwhrs thereafter shall be billed at the rate of 5.3* per kwhr. ROLL CALL: Huber, absent; all other Direc- tors, aye. SO MOVED. After an explanation of the proposed rates provided by General Manager Holt, Director Duffy moved that the Board adopt Ordinance No. 8110 changing GS-2A and GS-2B commercial electric rates. The monthly rate would be as follows: a) connected load, 600 kVa or less - demand charge, $5.23 per kW of billing demand, but not less than $157 - energy charge - $0,032 per kWh; b) connected load, great- er than 600 kVa - customer charge, $225 per bill; demand charge, $5.23 per kW of billing demand, but not less than $3,138; energy charge, $0,029 per kWh. Direc- tor Corbett seconded the motion. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. STATUS REPORT - PROJECT 79-1 - WATER SYSTEM IMPROVEMENTS - POSSIBLE DIRECTION AND/OR ACTION Dana Knudsen, contractor awarded the Project 79-1 bid, was present in the audience and the Board agreed to take this item out of sequence. District Engineer Cook referred to the April 3rd letter from the Farmers Home Administration which listed pending conditions to be satisfied prior to the start of construction and the loan closing. I Condition B-l - Legal services agreement. The Chair directed District Counsel Simon to prepare the written agreement for professional services. Condition B-3 - Audit agreement. The Chairman directed Manager Holt to notify Arthur Andersen s Co. to prepare a letter stating their contractual re- lationship with the District and further stating that the District follows the California system of accounts per state requirements. Condition C-l - FmHA form 442-47 - Loan Resolution. After brief review. Director Kuttel moved, and Director Duffy seconded, that the Board adopt Loan Resolution No. 8125 in the amount of $321,500. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. Condition C-3 - FmHA form 442-21, right of way certificate and FmHA form 442-22, opinion of Counsel relative to rights of way. After assurance from 4/6/81 pg. 3 District Engineer Cook that the District possesses appropriate rights of way, Director Duffy moved, and Director Kuttel seconded, that the Board adopt Res- olution No. 8126 authorizing the execution of the right of way certificate. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. Mr. Simon was directed to prepare an opinion relative to rights of way. Condition C-4 - Certification that a minimum of 2,530 users are con- nected to the water system. After reviewing the proposed document, Director Duffy moved that the Board adopt Resolution No. 8127 complying with certain requirements from the FmHA Letter of Conditions. Director Kuttel seconded the motion. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. I Condition C-6 - Budget. Mr. Cook advised that Stone and Youngberg will prepare a budget reflecting principal and interest payments to FmHA on the outstanding and requested loans, and the FmHA required transfers to reserve. Director Duffy moved that the President be authorized to sign the budget as prepared by the District's financial consultants. Director Kuttel seconded the motion. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. Condition E - Statement respecting interim financing. Following dis- cussion. Director Duffy moved, and Director Kuttel seconded, that the Board authorize the President to prepare a letter stating that District funds will be expended prior to requests for FmHA funds. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. Condition F-l - FmHA form 400-1, equal opportunity agreement. This requirement is covered in Resolution No. 8127 which states that the Board has and will maintain a non-discriminatory policy regarding the availability of water use. Condition F-2 - FmHA form 400-4, assurance agreement. The Board re- viewed the draft resolution and, thereafter. Director Duffy moved that Resolution No. 8128 authorizing the execution of the FmHA assurance agreement be adopted. Director Kuttel seconded the motion. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. I Condition G-l - property insurance. Fire and extended coverage in a minimum amount is to be recommended by the engineer on all above-ground structures, including District owned equipment and machinery housed therein. Vice President Maass directed Mr. Cook to prepare the appropriate letter and obtain the necessary certificate from the insurance carrier. Condition G-2 - workers' compensation. It is a requirement that the District carry workers' compensation insurance for all its employees in ac- cordance with California law. The Board directed that a copy of the policy be forwarded to FmHA. Condition G-3 - public laibility and property damage insurance in a minimum amount recommended by the District's attorney. A copy of the policy is to be obtained and sent to the Farmers Home Administration. Condition G-4 - Fidelity bond. FmHA requires the positions of officials entrusted with the receipt and disbursement of funds and the custody of any property to be covered by a fidelity bond. The amount of the bond is to be at least equal to the maximum amount of money that the applicant will have on hand at any one time, exclusive of loan funds. The amount of coverage is to be determined by the applicant and concurred with by FmHA. The United States is to be named as co-obligee in the bond. District Engineer Cook stated that he would handle this matter. The Board reviewed the draft resolution ratifying the execution of the FmHA outlay report and request for reimbursement for construction programs. Director Duffy moved, and Director Kuttel seconded, that the resolution (No. 8129) be adopted. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. Director Kuttel moved, and Director Duffy seconded, that the Board adopt Resolution No. 8130 establishing a construction account at the Bank of America for FmHA Project 79-1. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. I 4/6/81 pg. 4 The anticipated increase in construction costs since the contract award to Dana Knudsen on November 17, 1980, was discussed. The Board determined that the additional expense should be addressed by a change order. Upon Dan Cook's recommendation. Director Duffy moved that the Board authorize Dana Knudsen to proceed with Project 79-1 construction pending FmHA approval. The motion was duly seconded. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. f I Vice President Maass directed the Executive Secretary to prepare a list of actions taken to date with respect to Project 79-1 and those remaining to be completed. STATUS REPORT - DEVELOPMENT AGREEMENTS - POSSIBLE DIRECTION AND/OR ACTION Ponderosa Estates - District Counsel Simon advised that John Roth has requested that consideration of a development agreement be scheduled on the April 20th agenda. The Chairman directed that such consideration should be listed as the first item under Unfinished Business. Martiswoods Estates - Perry Walther, developer and owner of Martiswoods Estates, was present in the audience for the purpose of discussing the proposed develop- ment agreement with the Board. Mr. Walther made the following requests of the Board: 1) Page 3, Para- graphs 8, 9 and 10 - that percentage figures be used rather than dollar amounts; 2) Page 5, Paragrapn 18 - that District Counsel review the legal description of the parcel upon which the duplex booster station and surface mounted and elevated storage tanks are to be constructed; 3) Page 5, Paragraph 19 - that the first sentence be changed from, "Contemporaneously with the execution of this agreement," to "Contemporaneously with the start of construction." I With respect to Page 4, Paragraph 16, the Board informed Mr. Walther of the usual manner in which easements are accepted by the District. Some discussion ensued with respect to imposing a construction time limit; the Board and Mr. Walther agreed that the water distribution system should be completed within 18 months from the date of execution of the agreement. Re- lating to Paragraph 31B on Page 10, Mr. Walther asked for clarification of "appropriate fees." He noted that connection fees will be paid by the devel- oper, and the buyer's instructions will contain this information. Mr. Simon referred him to Paragraph 35 on Page 12, which provides clarification with regard to the payment of facilities fees and connection fees. It was decided that Counsel will prepare the agreement in final form for review by the Board at the special meeting scheduled for April 15th. Referring to Perry Walther's request for a will serve letter for pre- sentation to the Placer County Board of Supervisors, the Chairman indicated he thought the signed development agreement and an explanatory cover letter would be sufficient. Mr. Walther also mentioned a Department of Real Estate requirement, and Mr. Simoa asked that he have the DRE contact him and explain their needs. CONSIDERATION AND POSSIBLE APPROVAL OF EXHIBIT "D" TO THE AGREEMENT BETWEEN THE TDPUD AND FHK INVESTMENT COMPANY, LUCKY STORES, STORES, INC. RESPECTING TRUCKEE CROSSROADS INC., AND LONGS DRUG I District Engineer Cook noted that Longs and Lucky Stores do not wish to pursue the assessment district process with respect to the Truckee Cross- roads water line extension, and it would be appropriate for the Board to ad- dress the Rule 15 payback schedule for implementation by District staff. Mr. Cook gave a brief synopsis of the Truckee Crossroads agreement, Exhibit D, the Toomey line extension, Pacific Telephone Company extension and West River Street line extension. He explained that there would be a slight change in the levies, charges and proration of repayment caused by there now being another participant and additional frontage on the Toomey line. After some discussion. Director Duffy moved, and Director Kuttel sec- onded, that the Board adopt the Exhibit D figures. Vice President opened the item for discussion, and stated that the formula used by Mr. Cook to determine the figures had been thoroughly discussed at public hearings over 4/6/81 pg. 5 the past few months and would not be discussed further. Responding to Mr. McGettigan's question, the District Engineer advised that adoption of Exhibit D by the District does not preclude formation of an assessment district. Thomas Van Home, Oliver Henrikson's attorney, stated that he felt adop- tion of Exhibit D by the District was premature and there was no justification for the amounts listed in the Exhibit. He questioned the manner in which the item was listed on the agenda - the wording, he stated, could be mislead- ing to other involved property owners. Mr. Cook advised that the appropriate map, formula, revised figures and invitation to participate in earlier meet- ings had been forwarded to all affected property owners. The involved part- ies were advised of the public hearing dates, and ads inviting the public to attend the meetings were placed in the Sierra Sun. District Counsel Simon concluded that proper notice had been given, and the Chairman called for a roll call vote on the motion: Huber, absent; all other Directors, aye. SO MOVED. I CONSIDERATION OF RESOLUTION ACCEPTING TRUCKEE CROSSROADS ELECTRICAL EASEMENTS Mssrs. Cook and Simon assured the Board that, from both legal and en- gineering standpoints, it was proper and appropriate to consider passage of the resolution approving and accepting the electrical distribution system and authorizing the acceptance of the easement associated therewith. Director Duffy moved, and Director Corbett seconded, that the Board adopt Resolution No. 8131 approving and accepting the electrical distribu- tion system relating to the Truckee Crossroads Shopping Center, and auth- orizing the acceptance of an electrical easement associated therewith. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. Mr. Simon indicated he would have the easement recorded with Nevada County. CONSIDERATION OF MEMO OF UNDERSTANDING RELATIVE TO PAYBACK PROVISIONS - PONDEROSA ASSOCIATES After brief discussion. Director Duffy moved that the Board authorize the President to execute the memorandum of understanding between the District and Ponderosa Associates re the initial utility cost installation for mobile office connection to the water and power systems in the southwest quadrant of Martis Drive and Highway 267, Truckee, California. At Mr. Simon's sug- gestion, Director Duffy amended his motion to include a change in the second paragraph - "...refund to Ponderosa Associates any cost and fee..." is to be changed to "... refund to Ponderosa Associates a portion of costs and fees ..." Director Kuttel seconded the motion, and a roll call vote was taken: Huber, absent; all other Directors, aye. SO MOVED. ELIMINATION OF PRIVATE WATER SOURCES AND LINES WITHIN THE DISTRICT - REPORT BY ENGINEER District Counsel presented a legal opinion regarding the acquisition of private water systems. In order for the Board to have the opportunity for review, the matter was put over to the April 20th meeting. REVIEW OF WATER USE ORDINANCE - POSSIBLE DIRECTION RE SCHEDULING PUBLIC HEARING I Mr. Simon advised that he talked with Roy Hampson, State Water Quality Control Board, Lahontan Region. Mr. Hampson noted his concern with respect to new regulations in the Water Code having to do with conservation measures. District Counsel, after research, has determined there is no requirement for the District to adopt a water use ordinance. I After some discussion, the Board generally agreed that a water policy statement, which includes a plan for use and conservation, would be beneficial. Mr. Simon was asked to formulate an outline for review by the Board at the first meeting in May. CONSIDERATION OF RESOLUTION AMENDING SECTION 14 OF THE BYLAWS The Chainran advised that this is the third or fourth tiae this ite» has appeared on the agenda. The proposed resolution has been revised in order 4/6/81 pg. 6 # I I to be clear and easily understood. Director Duffy moved, and Director Corbett seconded, that the Board adopt Resolution No. 8132 amending Section 14 of the Bylaws. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. CONSIDERATION OF RESOLUTION ESTABLISHING DISTRICT POLICY REGARDING PAYMENT OF EXPENSES FOR AUTHORIZED DISTRICT BUSINESS AND RESCINDING RESOLUTION NO~ 7849 This matter was put over to the April 20th meeting agenda. STATUS REPORT - MARTIS VALLEY SUBSTATION - POSSIBLE DIRECTION AND/OR ACTION District Engineer Cook noted that he met with the engineers from R. W. Beck on March 25th. Comments of R. W. Beck re the Environmental Impact Assessment were received, he noted, and have been incorporated into the revised document which he presented to the Board. The redesign calls for a shift in orientation - the major access to the substation will be north/south. Sierra Pacific will not be building the 120kV line to the north Tahoe area this year. Mr. Cook referred to County Counsel's ruling which stated the District need not comply with the County Codes as long as Utility Code provisions are followed, and the opposite opinion of the County Planning Department. The Planning Department is requiring a use permit; however, no General Plan amendment will be necessary. The District Engineer noted that the District may file for a special use permit and file the negative declaration or opt for a full EIR. ile recommended the adoption of a negative declara- tion, and suggested that the Board authorize R. W. Beck to prepare two sets of plans, specifications and contracts - one for the site work and one for the facilities. It was Mr. Cook's opinion that a contractor could be on- site by September and the substation operational by the first of the year. By Board consensus, consideration of a resolution finding that the Martis Valley Electrical Substation project will not have a significant ef- fect on the environment and directing the filing of a negative declaration for the project will be placed on the April 20th meeting agenda. STATUS REPORT - HYDRO PROJECTS - POSSIBLE DIRECTION AND/OR ACTION Relative to the Federal Energy Regulatory Commission's required studies for Project No. 2920 - Boca - Prosser Dams - Gene Holt reported that a letter has been sent to Mr. Iniquez of Tudor Engineering Company emphasizing the District's wishes for Tudor to file the necessary reports with FERC. I Mr. Holt noted that an agency in Santa Clara (City of Santa Clara) has filed an application for a preliminary permit for the proposed hydro- electric project at Stampede. Hansen and Associates are pursuing the possibil- ity of hydro power from the Centralia Energy Pool, and working with the West- ern Power Administration and the Nevada Department of Energy relative to the possibility of receiving an allotment of federal hydro power from Hoover Dam. STATUS REPORT - CRITICALLY DEFICIENT SOUTHSIDE AREA - POSSIBLE DIRECTION AND/OR ACTION Dan Cook reported that, of the 91 dwelling unit equivalent connections available in the deficient Southside Area, 84 remain to date. (Projects within the Southside Subservice area that have not yet applied for water service include Martiswoods Estates, Sierra Meadows Village, Ponderosa Pal- isades Duplexes, Goldtown Condos and Morimoto Townhouses. The estimated capacity from Southside improvements in Project 79-1 can supply an equiva- lent to 430 additional connections in the total Southside Area, and a max- imum limit of 185 connections in the zones above the Sierra Meadows tank.) STATUS REPORT - OFFICE REMODELING - POSSIBLE DIRECTION AND/OR ACTION The drawings for the office remodeling have been completed, and Dan Cook presented them to the Manager. Consideration of a resolution approving the contract specifications and issuing a call for construction bids will be placed on the April 20th meeting agenda. 4/6/81 pg. 7 DEVELOPMENT AGREEMENTS - STATUS REPORT - POSSIBLE DIRECTION AND/OR ACTION Development agreements with Boaz, Bezzerides, Aiello and Monson are in the process of being completed, Mr. Cook advised. DIRECTION RE EVALUATION OF TELEMETRY SYSTEM The Chairman noted receipt of two proposals for the telemetry system evaluation - Helms and Associates out of Novato, and Ed Farmer and Associates out of San Francisco. After the Directors reviewed the proposals. Director Duffy moved that the Board accept the proposal of Helms and Associates. Dir- ector Corbett secondded the motion. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. POSSIBLE AWARD OF FIRE HYDRANT MAINTENANCE TRUCK AND TRUCK BED BIDS Mr. Holt advised that the bid evaluation has not yet been completed. The matter was put over to the special meeting scheduled for April 15th. CONSIDERATION OF CHANGE IN EMPLOYEE HOURS FOR SUMMER MONTHS The Shop Stewards' memo proposing a time change during daylight savings time was reviewed by the Board. A copy has been attached to these minutes. Director Kuttel moved, and Director Duffy seconded, that the time change as outlined in the memo be approved for this year. The Board clarified that there should be a Senior Clerk in Engineering as well as in Customer Ser- vices from 8:00 A.M. to 5:00 P.M. ROLL CALL: Huber, absent; all other Dir- ectors, aye. SO MOVED. The Chairman asked Gene Holt to provide a report at the first meeting in November as to how the time change worked out. POSSIBLE AWARD OF INSURANCE PROPOSAL Vice President Maass advised that insurance proposals were received from Stice s, Wells, Truckee; Levinson Bros., Inc., San Francisco; and Corroon and Black/Burpo, Sacramento. Mund, McLaurin's comparison and recommendations were reviewed. The Board agreed that the Levinson Bros, proposal would suit the District's requirements best. In instances where various options were available, the Board made the following selections: 1) Property - Blanket "all risk" Real and Personal Property - National Union - Agreed amount with $1,000 deductible at a cost of $4,304. 2) Liability - Comprehensive General Liability - National Union - Premium for -0- deductible at a cost of $3,827. 3) Liability - Excess Liability - Covenant Mutual - Premium to $10,000,000 at a cost of $5,780. Director Kuttel moved, and Director Corbett seconded, that the Board accept the Levinson Bros. Inc. insurance proposal in the amount of $22,327 for the 1981 - 1982 year. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. APPROVAL FOR PRESIDENT TO SIGN PREVIOUSLY APPROVED 1977 MINUTES The Chairman explained that some of the minutes for 1977 had not been signed. These minutes have been completed and approved by the Board; however, some attachments to the minutes have not been located. A list of the defects has been prepared and included in the minute books. Director Duffy moved, and the motion was duly seconded, that President Huber be authorized to ex- ecute the 1977 minutes which have not been signed as yet. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. AUTHORIZATION TO ADVERTISE - FIRE HYDRANT MAINTENANCE CHARGE The Board asked that a draft advertisement be prepared for their review at the April 15th special meeting. I I I 4/6/81 pg. .1* I I CONSIDERATION OF RESOLUTION AUTHORIZING MANAGER TO SIGN ALL DOCUMENTS REQUIRED BY THE REA After brief review, Director Kuttel moved, and Director Duffy seconded, that the Board adopt Resolution No. 8133 authorizing the Manager to sign all documents required by the REA. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. RECONSIDERATION OF POLE MOUNTED TRANSFORMER BID The Manager advised that, after bids for the electrical distribution equipment were awarded on March 16th, an oversight in the evaluation of the pole mounted transformer bids was noted. He recommended that the Board rescind its motion to award the pole mounted transformer bid, Schedule M, to RTE and reaward the bid to Wedco, Inc., supplying Westinghouse transformers. The approximate savings to the District will be $3,700. • Director Duffy moved, and Director Kuttel seconded, that the Board rescind its motion to award the pole mounted transformer bid to RTE and award the bid to Wedco, Inc. of Reno, Nevada, supplying Westinghouse transformers. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. DISTRICT ENGINEER'S REPORT Mr. Cook noted that contractors are moving back into the area - the Northside Booster is 90-95% complete. DISTRICT COUNSEL'S REPORT Mr. Simon had nothing to report at this time. CORRESPONDENCE No correspondence was discussed. PLANNING DEPARTMENT NOTICES Truckee Sanitary District - 109 acres located approximately one mile east of Truckee and north of Highway 267. Dan Cook advised that he could foresee no problem with TSD's application for a General Plan amendment and a zone change petition. Kavanaugh K. Koch (La Marina Lodge) - The District Engineer was asked to send a letter of opposition to the site plan and area variance application of Kavanaugh Koch proposing to construct a single-family residence above an existing gange because of possible encroachment into utility easements. Mark Starritt - Sierra Meadows Subdivision - nine condominium units - it was noted that a letter stating District requirements and advising of the water deficiency in the Southside Subservice area had been sent to the County and copied to Mr. Starritt. Bill Williams - Highway 267 approximately 1/4 mile northwest of the Truckee Tahoe Airport Road - zone change application. Dan Cook was asked to advise the County that there will be no connections made to the Airport transmission line. I Kavanaugh and Penny Koch - proposed General Plan amendment and rezoning for property located on the north side of Church Street. Mention was made of the Planning Department notice; however, no direction was given. CLOSED SESSION The Board adjourned to closed session at 12:14 A.M. for the purpose of discussion possible litigation. RETURN TO PUBLIC SESSION The meeting was returned to public session at 12:30 A.M., and the Chair- man advised that potential litigation relative to the Toomey line extension 4/6/81 P9. 9 was discussed. ■URNMENT There being no action as a result of closed session, Vice President Maass adjourned the meeting at 12:36 A.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT I By,' Roberta C. Huber, President ■*>r <--*>^ Susan M. Craig, Deputy District Clerk I I 4/6/81 pg. 10