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HomeMy WebLinkAboutMin» REGULAR MEETING May 4, 1981 I The Regular Meeting of the Bo .rd of Directors of che Truckee Donner Public Utility District was called to order by President Huber at 7:03 P.M. in the PUD Board Room. ROLL CALL: Directors Huber, Duffy and Kuttel were present at the start of the meeting; Director Corbett arrived at 7:08 P.M. - Director Maass, at 7:12 P.M. EMPLOYEES PRESENT: D. Eugene Holt, General Manager, and Susan Craig, Deputy District Clerk, were present. CONSULTANTS PRESENT: District Counsel Simon was present, and District En- gineer Cook arrived at 7:10 P.M. OTHERS PRE5EWT: Among those present were Mike Coburn, Robert Tucker, Jim Heppe, Bert Brown, William Itork, P3tcr Sinclair, John Rot!,, Richard Racich, Claude Davis, Jay Helms, Mira Shea, Bob Gebhardt, John Avery, Jenni Huffman, Randy Chance, Tracie Ch Sutton. APPROVAL OF MINUTES Evon Hekkala, Lisa Brewer, Rob Huber and Pat I Director Duffy moved, and Director Kuttel seconded, that the minutes of March 16 and March 23, 1081, be approved. ROLL CALL: all Directors, aye. 30 MOVED. Director Kuttel mov;d, and Director Duffy seconded, that the minutes of April 6 and 15, 1981, be prepared in final form as corrected. ROLL CALL: all Directors, aye. SO MOVED. STATEMENT C? GENERAL FUND AID BILLS FOR BOARD APPROVAL Director Duffy asked that, in the future, Tames Hanson and Associates itemize their statements, "he Manager informed trie Bjard as to how the charges were incurred, and noted that ha would request Hansen to submit itemized bills. With respect to the correspondence dated May 1, 1981, from Kenneth Peters of James Har.sen and Associates, President Huber asked why that firm had been asked by the Manager to provide an estimate of the revenues and costs for installing micro hydro within the water system since, at the last meeting, the Be tr 1 iirected that Walters & Beyer be contacted and asked to tiuvide a ffiore specific proposal i~ th»s mi.iu hydrc jyower study. Mr. Holt advised the Board that Mr. Peters' letter was in response fc3 a question posed personally by him, and should not have been copied to the Board; the District will not be billed for the information he provided. It was learned that, as yet, Mr. Holt has not contacted Walters S Beyer, but he indicated he would obtain the flow data from Dan Cook and be in touch with them in the near future. I It was noted that the 3rown-.Milbery, Inc. repair bill was for either Donner Trails, Soma Sierra or Innsbruck. Request was made to detail the location of such bills in the future. Director Duffy moved, and Director Corbett seconded, that the bills be approved for payment. ROLL CALL: all Directors, aye. SO MOVED. COMMITTEE REPORTS There were B0 committee reports. 5/4/81 per. 1 MANAGER'S REPORT Cable TV pole rental charges The Chairman advised that the secretary wrote to Pat Sutton on April 9th requesting her assistance in determining the reasons behind the amount of the pole rental charges for the cable TV system. However, due to the April 9th mail being mislaid for a period of time, Mrs. Sutton did not re- ceive the letter until May 2nd. She should be responding in the near future. DEVELOPMENT AGREEMENTS - POSSIBLE DIRECTION AND/OR ACTION Ponderosa Estates District Counsel Simon noted that, as soon as the material is received from the District Engineer, the development agreement between the District and developer of Ponderosa Estates, John Roth, will be drafted. Respecting the easement requested by John Roth of the Forest Service, President Huber advised that it is a complex matter, and an Environmental Assessment or Statement may be required. The Forest Service land exchange (known as the Hopkins exchange) was briefly discussed. While discussing Mr. Roth's proposed development, Dan Cook mentioned that a development agreement between the District and Michael Boaz (dog kennel in the same general vicinity) will not be necessary unless a lot split is requested. I Jim Hippe, representative of a water pipe manufacturer, was present in the audience and asked that the Board consider allowing the use of plastic pipe for the Ponderosa Estates development. The District Engineer advised that District standards call for cast iron ductile pipe due to the extreme climatic conditions. The Engineer would, the Chairman noted, discuss the matter with Mr. Hippe during his review of the plans and specifications. The Hydrologist for John Roth, Bill Nork, asked to address the Board with respect to the well. He advised that the well was not constructed as previously indicated to the Board, and would most likely have more impact on surrounding wells than originally believed. The well was drilled to a depth of only 340' which is the same level as the other nearby wells, and sealed to a depth of 50' or 60'. He would, however, like to conduct test- ing on the well in its present condition and noted he would report his find- ings to the Board. He further advised that he will check the effects of the Ponderosa Estates Well on the surrounding wells (they are presently monitor- ing six existing wells), and will follow mitigation measures "to the letter." The Board agreed to his proceeding with the testing. I Regarding the electrical deisgn provided to Dan Cook for review, he noted he saw no conflict with the design and should be able to recommend approval by the end of the week. John Roth requested permission from the Board to begin preliminary work on the roads. Mr. Cook noted that rough grading of the roadways would not impair installation of the water lines with the exception of the conduit locations. District Engineer Cook believed he would be finished his review by May 8th; District Counsel Simon indicated he would complete the draft de- velopment agreement within 24 hours after receiving the necessary docu- ments. If the draft is received in ample time for Board review, the matter may be reviewed by the Board at the May 18th meeting. I RACICH'S REQUEST FOR ANNEXATION; POSSIBLE DIRECTION Richard Racich requested that the Board consider making available water service to his property located near the Airport access road (partially in Nevada County and partially in Placer County). Placer County has no water service available to the location at the present time. He further noted that MMMIttt MM* granted recently for the Airport Transmission Main that crosses the southerly boundary of his property. He stated that, when nego- tiating with Dart Industries for the easements, they assured him water for 5/4/81 pg. 2 fire protection would be available. The chairman advised that this matter should be taken up by Mr. Racich with Dart Industries. !r I The recently adopted ordinance having to do with the Airport Transmission Main, which allows connections at Reynolds Way, the District's Southside Complex, South River Street, existing and proposed fire hydrants only, and which daternines that the pipeline, with the above noted exceptions, shall be used only as a transmission device, was explained and discussed with Mr. Racich. The Ordinance (No. 8010) will expire with the adoption of a water use policy statement addressing the entire District water system or December 31, 1081. The Board advised that no water service committments -.(ill be made to properties located in Placer County until such time, and stated that the water use policy may be ready for adoption in July. Mr. Racich will be copied with all meeting agendas having to do with the establish- ment of the policy. ST.'VfUc REPORT - POSSIBLE DIRECTION AND/OP ACTION Telemetry system analysis Representatives of Helms and Associates advised that the evaluation of the telemetry system began today. Appointments have bee:, nil'.- with the District Engineer, with Sandel Avary Engineering, and they will be touring the District's facilities. They clarified that they would also b'3 evaluat- ing the pumps in relation to the telemetry system. A report will be made to the Board upon completion of their study. SURPLUS DISTRICT LAND - REVIEW OF REAPPRAISAL - POSSIBLE ACTION I It was District Counsel Simon's opinion that Parcels A, F, C and J must again be offered, at fair market value, to the Truckee Dormer Recreation and Park District, local housing authorities and the St.ite Resources Agency prior to offering It for sale to the public. They are to be given thirty days to respond. (The letter to the Park District is to be hand-delivered; District Counsel Simon will advise of the other agencies, if any, which must be contacted.) Mention was made that the U. S. Postal Service may be interested in locating a new post office on the District's 1.9 acre parcel. After brief discussion, Director Haass moved that the Manager or President write a let- ter to Mr. Crowder of the Postal Service explaining that the District may consider leasing the property and scheduling a meeting for discussion pur- poses. Director Duffy seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. BECK'S RECOMMENDATION RE ANNE AUDAS' REQUEST FOR LOT LINE ADJUSTMENT As yet, no response has bean received from R. W. Beck and Associates with respect to the Secretary's April 2nd request for review *nd recommenda- tions. A second request is to be made. I District Engineer Cook noted that, with respect to substations, there are certain sound requirements. Compliance with Ms. Audas' request for a let line adjustment may place the District in violation of such require- ments. REIMBURSEMENT TO DIRECTORS (OR THEIR EMPLOYERS) FOR WAGES LOST DUE TO LEGAL COURT APPEARANCES ON BEHALF OF THE DISTRICT - REPORT BY COUNSEL Mr. Simon advised that his office is in the process of preparing the report having to do with reimbursement to Directors (or their employers) for wages lost due to legal court appearances on behalf of the District. Various other agencies have been contacted for their opinions, but their responses have not yet been received. The report should be ready for pre- sentation at the next Board meeting. 5/4/81 pg. 3 NEW COMPUTER - COUNSEL'S OPINION RE BIDDING PROCEDURE CONSIDERATION OF RESOLUTION APPROVING SPECIFICATIONS AND ISSUING A CALL FOR BIDS District Counsel noted that the specifications for the integrated com- puter system are in order, and a draft resolution approving the specifi- cations and calling for bids has been prepared. After review, Director Maass moved and Director Kuttel seconded, that the Board adopt Resolu- tion No. 8138 approving the specifications and calling for bids on the integrated computer system. The date and time established for the bid opening is June 12, 1981, at 4:00 P.M. ROLL CALL: all Directors, aye. SO MOVED. I CONSIDERATION OF MIRA SHEA'S REQUEST TO LOCATE A RADIO TOWER ON DISTRICT PROPERTY Mira Shea reported on the series of events leading up to her second request for Board consideration of her proposal to locate the KTRT radio tower on its property located off Highway 267 near the Warmkessel build- ing. The Board gave approval for Ms. Shea to go forward with the various County processes required for a zone change and change in classification, and advised that, after County approval, the lease will be placed on the agenda for consideration. District Counsel Simon, for the record, stated that he is still repre- senting Mira Shea of KTRT in a lawsuit, and other counsel should be con- sidered (to represent the District) unless there is dual consent on the parts of Ms. Shea and the PUD. STATUS REPORTS - POSSIBLE DIRECTION AND/OR ACTION Martis Valley Substation The Martis Valley Substation is in the reviewing stages at the Nevada County Planning Department and the State Clearinghouse. The estimated review period termination is the second or third week in May, according to Mr. Cook's report. Telephone contact with R. W. Beck and Associates indicates they are working on the remaining cost estimate, and believe it to be in the vicinity of $450,000. This figure seemed high, in the Board's opinion, since the estimate for the total project was $600,000, and a good amount has already been expended. After some discussion, it was decided that Peter Collet, Beck's representative, should be asked to be present at the May 18th meeting to discuss going to bid. Prior to the meeting, he is to be asked to conduct an on-site inventory and in- spection. I Water System Improvements - Project 79-1 After a brief review of the 1981/1982 proposed expenses and amended operating budget, Director Duffy moved that the Board authorize the Pres- ident to execute the documents for submittal to FmHA. Director Corbett seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED. With respect to Contract Change Order 1A, District Engineer Cook read the justification included thereon - due to delays in approving the con- struction contract, the contractor has been unable to confirm the purchase of necessary materials. Since the bid opening in October, 1980, the price of materials has increased. These increases were not included in the or- iginal bid proposal and additional compensation is justified. Director Duffy moved that the Board ratify the execution by the President of Con- tract Change Order No. 1, and approve the execution of Contract Change Order No. 1A in the amount of $3,264. The motion was seconded by Direc- tor Kuttel. ROLL CALL: all Directors, aye. SO MOVED. I District Counsel Simon noted that the right-of-way certification has been forwarded to FmHA. Mr. Cook advised that he would be delivering required documents to the Farmers Home Administration on May 6th, and hopes to obtain notice to proceed at that time. 5/4/81 pg. 4 t I Hydro Projects district Manager Holt noted that it will be necessary to set up a meeting with the Federal Energy Regulatory Commission in San Francisco to discuss the impact study on the proposed hydro plants at Boca and Prosser. Respecting Stampede Dam, four entities have filed; two of the four, the PUD and the City of Santa Clara, have been designated a preference status. It is believed that pursuit of the Boca and Prosser projects will enhance the Dis- trict's chances at Stampede. With regard to the micro-hydro proposal made by Walters & Beyer, the Dis- trict Engineer advised that he would forward the requested flow data. The Pres- ident reaffirmed the Board's direction to the Manager to ask the firm for a more specific proposal. Gene Holt informed the Board that a meeting with the Nevada Department of Energy has been scheduled for May 12th for the purpose of discussing energy transfers between California and Nevada and thermal generation. Mr. Holt in- vited interested Directors to attend. Critically deficient Soutliaido Subservice Area District Engineer Cook noted that the number of Southsidc equivalent dwell- ing units remaining as of April 30th was 78. Respecting the request by developers of Martis Valley Meadows for annexa- tion into the District and service of water, the Board directed him to return the application and checks and inform Mr. King of the deficiency and prevail- ing conditions. I Off 1 remodeling District Counsel Simon advis documents and found them to be il opened at li.00 P.M. on May 23th. ed that he reviewed the contract and bidding order. It was decided that bids would be Dan Cook noted that eleven contractors have already asked tor plans and specifications. Director Maass moved, and Director Corbett seconded, that the Board auth- orize going to bid for the office remodel, office and warenouse roof coat ap- plication and pump station ventilation. ROLL CALL: all Directors, aye. SO MOVED, Mr. Cook indicated he would take care of the necessary advertising. The 6' sliding glass door in the mobile office and a possible remedy was discussed. Service organizations that presently have plaques on the District's signpost are to be noticed that the posts will be removed during the remodeling and not replaced since the sign will thereafter be attached to the building. The posts will be available for club use (at another location). CONSIDERATION OF RESOLUTION AUTHORIZING USE OF TOOMEY LINE EXTENSION Director Corbett disqualified himself from discussion of the Toomey line extension since he has recently rentea space in Mr. Toomey's mobile home park. I The Board reviewed acceptance of the water referred to as the West cided upon. In the firs The first resolved claus Truckee Donner Public Ut replacement even though E. Toomey presently has, distribution system free in the second resolved c the draft resolution prepared by Mr. Simon regarding distribution system in the vicinity u£ West River Street River Street Line Extension. Several changes were de- t 'whereas" clause, "Toomey Portion' is to be eliminated, e shall read as follows: "...hereby accepted by the ility District for operation, maintenance, repair and the Board of Directors has not ascertained that Donald and is able to transfer, lawful title to said water f all liens, encumbrances, and defects." "Title" lause shall be changed to "lawful title." Director Maass moved, and Director Duffy seconded, that the Board adopt Resolution No. H139 regarding acceptance of the water distribution system re- lating to West River STreet line extension - Toomey portion - for operation. 5/4/81 pg. 5 maintenance and repair. Some discussion ensued with respect to the guarantees provided by the contractor. Director Maass moved the question. MOTION FAILED FOR LACK OF A SECOND. ROLL CALL vote on the motion to adopt the resolution: ROLL CALL: Corbett, abstain; Tuffy, aye; Kuttel, no; Maass, aye; Huber, aye. SO MOVED. CONSIDERATION OF ELECTRIC DEPARTMENT BUDGET FOR 1981 Some brief discussion took place regarding two items on the proposed Capital Budget for 1981 - the new complete set of electric distribution maps and microfilming. It was decided that a public hearing should be set for 7:30 P.M. at the next regular meeting to consider adopting the Electric Department Budget for 1981. District Manager Holt explained to the Board the format of the Capital and Operating Budgets. I APPROVAL OF LOGO CONTEST - DETERMINATION OF RULES AND AWARD Since new forms will have to be ordered for use on the computer the District hopes to have installed by the end of the year, the Board believed i<: would be timely to g.■• forward with the search for a trademark, and agreed by consensus to hold a logo contest. Having been involved in es- tablishing rules for a similar contest, Charles White of the Airport District Board is to be contacted and asked for help in establishing the rules and regulations. A logo contest held by the District some time ago was mentioned. It was noted that a winner had been mimed and awarded, but the file containing the winning logo and other entries could not be located. I'ml IA PROJECT 77-1 AUTHORIZATION TO SIGN ORIGINAL NOTE (TO REPLACE NOTE MISLAID BY FARMERS HOME ADMINISTRAT1 >N After brief discussion, Director Ma.iss moved that the Board authorize the current Chairman to sign the duplicate FmllA note as long as the follow- ing wording appears across the face of the note: "This note is a duplicate of a note of the same amount and denomination claimed to have been lost. Only one is fa be paid." Director Duffy seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. I CONSIDERATION OF DEVELOPMENT OF STANDARDS FOR INTERCONNECTION WITH IN- DIVIDUAL COGENERATORS (WIND POWER) President Huber suggested that the General Foreman be directed to contact other utilities to learn of their standards and whether or not co- generators that are compatible with their systems are also compatible with the PUD's system. Some discussion ensued; however, no direction was given. President Huber noted she would communicate with the other utilities. CONSIDERATION OF DEVELOPMENT OF PAYBACK RATE FOR COGENERATION FOR PURPA The Chairman noted that to comply with the Public Utility Regulatory Practices Act of 1978, the District should establish rates at which to pur- chase power and energy from qualifying facilities. The purchase price is required to be at the District's "avoided costs." (The District is to base "avoided costs" on that portion of its wholesale power cost which, by virtue of the purchase from the qualifying facility, it now avoids.) Very brief discussion took place, but no direction was given. I CONSIDERATION - USE OF DISTRICT PARCEL "C" At some time in the past, the Board agreed to reserve Parcel "C" and consider building a solar home demonstration project. After a short dis- cussion. Director Kuttel moved that the Board have the parcel reevaluated, declare it surplus (if such declaration has not yet been made), offer to the Recreation and Park District and any other appropriate agencies for purchase at the fair market value and, if the offer is not accepted, place the parcel up for bid to the public. The motion was seconded by Director Maass. ROLL CALL: all Directors, aye, with the exception of Director Huber, no. SO MOVED. 5/4/81 pg. 5 DISTRICT ENGINEER'S REPORT Eliminatic rate water sources and lines within the District f> I The Engineer'?- Report included a report on private water sources within the District's boundaries. Mr. Ccok noted that he recently received a list of wells within the District from the Department of Water Resources, but had not yet had a chance for review. He asked that the item be carried forward to the next regular meeting. Director Maass suggested that the report be expanded to include private water lines located in the District. Report on monitoring wells (re grcundwater quality - TTSA proposed expansion) The District Engineer noted that Mssrs. Dendy and Scalmanini should be making a specific proposal with respect to the monitoring wells to test the groundwater quality in the vicinity of the Airport Well and proposed TTSA ex- pansion. He asked that the matter be put over until such time as their icm/nuni- cation has been received. DISTRICT COUNSEL'S REPORT Report rn in It i at i' of ririinal :ic foj eleetiieity/water I District Counsel Simon made note of his opinion dated May i, 1981, which states that California law provides that any person who intentionally bypasses an electric meter with intent to defraud the utility is guilty of a misdemeanor. Persons suspected of such conduct will be prosecuted by the Nevada County Sheriff's office. He contacted Fred Holmes, Deputy District Attorney, who explained that any official of the PUD may initiate criminal prosecution by contacting the Sher- iff's office, reporting the violation, and providing the necessary information to the investigator assigned to the matter. If the Sheriff's office determines that there is probable cause to believe that a crime has been committed, it will then prosecute the individual. statement - status report 1 Mr. Simon noted that he has completed a review of all applicable resolutions, ordinances, and rules relating to toater use which the District has adopted since approximately 1970, and the 1976 Water System Analysis Report prepared by Cook Associates. When the rules contained in the Water System Analysis Report are read in conjunction with the Report on Water Service Commitments and the Airport Well Transmission Line, he noted that it appears that the most appropriate place for including directions regarding water use is the existing rules. He proposed that the rules be amended to include the updated information contained in the more recent report along with more elaborate descriptions of the procedures in- volved in obtaining water service. It is his intention to extract the amended rules from the Water System Analysis Report and prepare them in booklet form. The revised set of rules and regulations may then be adopted by ordinance. He suggested that, when the rules and regulations relating to water use have been approved, they be made available at the District office for the public at a min- imum charge. He stated his intention to work closely with Cook Associates and the Lahontan Regional Water Quality Control Board in amending the existing rules. Director Maass referred to a resolution proposed by him in October of 1979 expressing concern about the method of adoption of Resolution No. 7911 by the Lahontan Water Quality Control Board regarding the Airport Transmission Line and requesting the Attorney General of the State of California to investigate and prosecute any violations of the Ralph M. Brown Act or other laws. The resolu- tion was not adopted. Director Maass asked that Jim Simon be provided with a copy of the draft. Sales tax District Counsel Simon informed the Board that, after discussion with the State Board of Equalization, he is positive the District must pay sales tax. The State Board will be forwarding a letter to this effect. Annexation Mr. Simon advised that upon receiving the necessary information from Cook Associates, he will complete the transfer agreement between the County and the 5/4/81 pq. 6 District with respect to the annexation of County Service Area «19. District Engineer Cook suggested that the Board consider adopting a resolution accepting Placer County Board of Supervisors Resolution No. 80-142 re Martiswoods/Sierra Pines Annexation. After a brief review, Director Maass moved, and Director Kuttel seconded, that the Board adopt Resolution No. 8140 accepting Placer County Supervisors Resolution No. 80-142 regarding Martiswoods/ Sierra Pines Annexation. ROLL CALL: all Directors, aye. SO MOVED. CORRESPONDENCE Mr. Simon noted receipt of a letter from Fred Katz (Truckee Cross- roads) respecting the right of way under the Sierra Pacific tracks, and in- dicated he would provide copies to the Board. I With respect to the installation of anemometers on District property within the Tahoe Donner Subdivision, Mr. Simon has prepared a letter to the Tahoe Donner Homeowners asking about their covenants, codes and restrictions. He asked that the Secretary provide the exact site locations to the Home- owners Association. Regarding the demand letter from Roen Construction for $8,367.40 for the original construction of the Suuthside Well No. 2 building. Director Maass moved that Mr. Simon be authorized to write to Mr. Roen and request that the project be completed; upon completion, the Board will authorize payment. Director Duffy seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED. PLANNING DEPARTMENT NOTICES No Planning Department Notices were discussed. CLOSED SESSION - RETURN TO OPEN SESSION The Board adjourned briefly to closed session at 11:57 P.M., determined that there were no legal or personnel matters to discuss, and returned to open session. I ADJOURNMENT The meeting was adjourned at 11:58 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By iltLfoI 4UU~. Roberta C. Huber, President Susan M. Craig, Dep Clerk t 5/4/81 pg. 7