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HomeMy WebLinkAboutMeeting Min,(< REGULAR MEETIl.v June 15, 1981 I Th. requl .i meeting of the Board of Directors of the Truckeo Donne? Pub- lic Utility District was called to order by President Huber at 7:00 P.M. in the TDPUD Board Room. ROLL CALL: Directors Duffy, Maass and Huber were present at the start of the meeting; Director Kuttel arrived at 7:04 P.M., Director Corbett at 7:07 P.M. CONSULTANTS PRESENT: District Counsel Simon was present at the beginning of of the meeting; District Engineer Cook arrived at 7:18 P.M. EMPLOYEES PRESENT: D. Eugene Holt and Susan Craig were present. OTHERS PRESENT: Among those present were Don Strand, Jack Duttweiler, Mira Shea, Gary Siviey, and John Avcry. APPROVAL OF MINUTES Director Maass moved, and Director Duffy seconded, that the Board approve the minutes of May 4, 1981, and noted a necessary typographical correction on page two. ROLL CALL: Directors Corbett and Kuttel absent; all other Direc- tors, aye. SO MOVED. Director Duffy moved, and Director Maass seconded, that the Board direct that the minutes of May 18, 1981, bo prepared in final form as corrected. ROLL CALL: Directors Corbett and Kuttel, absent; all other Directors, aye. SO MOVED. I Director Maass imted that the Secretary, at Mr. Roth's request, forward- ed to him copies "I" the April .10, May 4, May 18 and June 1, 1981, minutes. He asked that copies of all minutes at which his development, Ponderosa Estates, was discussed be mailed to Mr. Roth. BILLS FOR BOARD APPROVAL I Two bills were presented tor Board approval - Blue Cross and expenses for Nancy Jones and Kay Pomponio related to attendance at the work order school held in Portland. Director Maass moved, and Director Duffy seconded that the bills be paid. ROLL CALL: Director Corbett, absent; all other Directors, aye. SO MOVED. COMMITTEE REPORTS The Chairman reported that, since the last meeting, she, Director Corbett and Manager Holt attended a meeting with the Nevada Energy Commission. Mr. Holt noted that the power generated by Hoover Dam will be allotted by the Western Area Power Association. It was his opinion that the power would not be allotted out of the region (of which the TDPUD is not a part). Mr. Peters of Hansen and Associates suggested to Mr. Holt that the District confer with WAPA regarding the possibility of wheeling power from Nevada. MANAGER'S REPORT PCB ' S Mr. Holt advised that the District has two transformers containing PCB's which are inspected on a weekly basis - both are located in Tahoe Donner. A recent discovery of a neutralizing process, which should be approved by the state in the near future, was discussed. The Board asked the Manager to keep them apprised of the situation. REIMBURSEMENT TO DIRECTORS (OR THEIR EMPLOYERS) FOR WAGES OR REVENUE LOST DUE TO LEGAL COURT APPEARANCES ON BEHALF OF THE DISTRICT (REPORT BY COUNSEL) It not yet being 7:30, the time scheduled for the public hearing, the President moved to Unfinished Business. District Counsel Simon explained to the Board that there is no express authority providing for reimbursement of lost income due to legal court ap- pearances on behalf of the District. He noted that Section 16002 of the 6/15/81 pg. 1 California Public Utility District Act provides that each member of the Board shall receive compensation as the Board by ordinance provides, not exceeding S3,600 per year. Mr. Simon's opinion set forth the fact that the Board is currently paid SI,200 per year. It was his suggestion that, in view of the length of the meetings, sophistication of the issues and number of special meetings nec- essary to accomplish District businc sation. This would help defray iny court appearances. He also noted tl mileage and meals, are reimbursable. , the Board consider raising their compen- ;. : income resulting from required traveling expenses, including room rent, After some discussion, the Chairman directed that a public hearing be set for 7:30 P.M. on July 6th to consider an ordinance increasing the Dir- ectors' compensation. The hearing notice should include information such as the Directors' current compensation, and the maximum allowed by law (which was Dassed in 1953). I DISCUSSION AND POSSIBLE ACTION RELATIVE TO FIRE FLOW FOR PROPOSED 100-UNIT MOTEL - HIGHWAY 267 Gary Sivley, representing developers of the 100-unit motel proposed to be built on Highway 267, was present in the audience. It was his request that the Board allow two fire hydrants to be connected to existing T's off the 14" Airport transmission main. Don Strand of Dart Industries, the organization responsible for con- struction of the Airport transmission line, stated that the T's were put in for future use and no commitments were made. By way of a map provided by Mr. Sivley, the District Engineer explained that fire flow could be obtained from the transmission main, and consumptive water could be obtained off the 8" Southside system line. Director Maass' memorandum of today's date having to do with a policy statement regarding the Airport transmission line and the Airport well water was reviewed by the Board. It was noted that facilities, connection and tap- ping fees were increased in March of this year. It was Director Maass' sug- gestion that the 8" line near the Assembly of God Church be extended down the south side of Highway 267 and a looped 8" line extended off the Airport line on the west (at the developer's expense) - hence, the Airport line would serve as a transmission line - the parallel 8" line would be the distribution line. I District Counsel Simon advised that he would be presenting the first draft of the revised water rules and regulations, which will govern the water use within the District, at the next regular Board meeting. After some discussion, Director Maass moved that the Board direct the Manager to issue a will serve letter relative to the fire flow protection to the 100-unit motel from the Airport transmission line upon appropriate pay- ment of tapping, facilities and connection fees. He further stated that the development agreement is to be completed prior to connection of consumptive water to the motel. Director Corbett seconded the motion. ROLL CALL: all Directors, aye, with the exception of Director Duffy, no. Director Duffy in- dicated he felt this motion is in conflict with the ordinance addressing use of the Airport transmission line. Director Duffy, speaking of Ordinance 8010, moved that the Board set a public hearing for the next regular meeting to consider rescinding the docu- ment. Director Kuttel seconded the motion. ROLL CALL: Corbett, no; Duffy, aye; Kuttel, aye; Maass, no; Huber, no. MOTION FAILED. After some discussion, Director Duffy moved that the ordinance be placed on the next meeting agenda for discussion. Director Corbett seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. I Don Strand of Dart Industries reminded the Board of the 1979 Dart - PUD agreement respecting developments related to the Tahoe Donner Water System, and made special note of the following provisions included in that document. Paraqraph B9 - Pursuant to the terms of Dart's purchase agreement for the Airport Well, the TDPUD agrees nut to impose any source and storage fees on the property presently owned by the Truckee Tahoe Airport District or any connection fees for the Truckee Tahoe Airport District's existing domestic 6/15/81 pg. 2 * uses; however, the Truckas Tahoe Airp rt monthly water usage fees, now r tMreafti by, water and domestic consumption. strict will bo responsible for normal, imposed by the TDPUD for fire, stand- I Paragraph B3 - When any developer directly connects to the pipeline (Air- port pipeline) within ten years from acceptance of the pipeline, a facilities fee will be levied by the TDPUD and reimbursed to Dart exclusive of TDPUD's administrative, legal and engineering charges. The Appropriate facilities fee shall be determined by the District Engineer and shall not be less than the TDPUD's then current fee schedule. PUBLIC HEARING - CONSIDERATION OF RESOLUTION ADOPTING FUEL CHARGE ADJUSTMENT POLICY President Huber opened the public hearing at approximately 8:10 P.M. She reviewed with the Board a fluctuation chart and actual and averaged kwh rates from December of 1979 through May of 1981. A copy has been attached for re- ference. Several questions posed by members of the audience were answered and, thereafter, the public hearing was closed. Director Maass suggested the second clause of the proposed resolution be changed to read "...wholesale supplier will be averaged on a six-month basis with the current monthly fuel charge added to and averaged with the previous five months charges." He moved that the Board pass the resolution (No. 8146) adopting the fuel charge adjustment policy as amended. Director Duffy sec- onded the motion. ROLL CALL: all Directors, aye. SO MOVED. DUTTWEILER REQUEST - POWER LINE INSTALLATION EAST OF BROOKSTONE DRIVE - TAHOE DONNER President Huber turned the Chair over to the Vice President since she has business dealings with Mr. Duttweiler. I Mr. Duttweiler, prior to the meeting, provided documentation concerning his development east of Brookstone Drive and reviewed the various actions with the Board. He noted that none of the present existing parcels can be split and still comply with County zoning. Copies of all correspondence have been attach- ed to these minutes for future reference. It was Mr. Duttweiler's request that the Board allow District crews to complete the power line installation. Since the remaining costs are less than the limit imposed by the rules and regulations relating to expenditures not re- quiring bids, the General Foreman recommended to the Board that PUD crews be permitted to complete the project. After deliberation, Director Corbett moved, and Director Duffy seconded, that the Board authorize the Manager to complete the project in compliance with District policy. ROLL CALL: Huber, abstain; all other Directors, aye. SO MOVED. CONSIDERATION OF RESOLUTION ISSUING A CALL FOR BIDS - FIVE PARCELS DETERMINED UNNECESSARY FOR DISTRICT USE Since the reappraisal on Parcel C has not yet been received from Mr. Bonnett, the President put this matter over to the next regular meeting. I STATUS REPORT - MARTIS VALLEY SUBSTATION District Engineer Cook noted that soil testing of the substation site is scheduled to begin this week at an estimated cost of $1,500. No report was given with respect to obtaining revenue to cover substa- tion expenses. STATUS REPORT - HYDRO PROJECTS - IDRECTION TO CONSULTANTS RESPECTING PRE- LIMINARY PERMITS FOR BOCA AND PROSSER The preliminary permits the District holds on development of generating facilities at Boca and Prosser Dams, Senate Bill 306, and the Department of the Interior's proposed development of Stampede were discussed by the Board and Manager. Director Maass moved that the Board direct the President to 6/15/81 pq. 3 advise Tudor Engineering (consultants) to hold off on their efforts towards fulfilling conditions of the preliminary permit since the District will be requesting that devel ipnent oi Boca and Prosser by the Department of the In- terior be included in Senate Bill 306. Director Kuttel seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. STATUS REPORT - POTENTIAL POWER SOURCES Director Duffy suggested that the District look into all types of energy generation and make appropriate evaluations to determine feasible methods. This matter will be placed on the next meeting agenda for consideration by the Board. I General Manager Holt advised that correspondence has been received from Hansen and Associates regarding the power allocation to be made by the Western Power Association. After some Board discussion regarding District application for an allocation, it was decided Mr. Holt should ask a representative of Han- sen to be present at the next meeting to make a proposal to perform such ser- vice . STATUS REPORT - CIVIL SERVICE PROCEDURE POSSIBLE DIRECTION Relative to the policy and operating procedures on disciplinary action and a civil service system, the Board asked District Counsel Simon to review the documents prepared by Jim Lloyd as to compliance with current law and to determine whether or not it is workable. He was authorized to confer with Sid Chapin, Esq., if necessary. It was noted that a meet and confer process will be required prior to adoption of the policy. INQUIRY AS TO USE OF PUD EASEMENTS FOR RECREATIONAL PURPOSES President Huber noted that the District has roadway easements for over- head power lines and water lines that may be able to be used for non-motorized recreational purposes - hiking, cross-country skiing, horseback riding, etc. The Board and consultants discussed whether or not this use would be legally permissible, the potential liabilities, and maintenance responsibilities. The possibility of involving the Recreation and Park District with the PUD in this venture was mentioned, and Director Maass moved that the President be auth- orized to contact that District with respect to this matter and to report back to the Board. Director Corbett seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED. I Director Duffy asked that District Counsel Simon check into the legal- ities involved, and Mr. Simon asked that Mr. Cook provide his office with a map delineating the subject easements and service roads. CONSIDERATION OF RESOLUTION AUTHORIZING APPLICATION TO TlIE STATE DEPARTMENT OF HEALTH FOR A PERMIT TO CONSTRUCT NEW WORKS, USE EXISTING WORKS AND MAKE ALTERATIOMS QJ ADDITIONS IN WORKS 08 50URCES District Engineer Cook advised that certain issues involving Wells A and B must be resolved prior to filing the application with the Health Department. He anticipated the matter would be ready for consideration at the next Board meeting. CONSIDERATION OF RESOLUTION APPOINTING ARTHUR ANDERSEN AND COMPANY AS AUDITORS FOR 1981 After a brief review of the proposed resolution, the Board expressed their pleasure with Arthur Andersen's services, and Director Maass moved for the adoption of Resolution No. 8147 appointing Arthur Andersen and Company as auditors for 1981. Director Duffy seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. I CONSIDERATION OF ARTHUR ANDERSEN AND COMPANY'S PROPOSAL FOR QUARTERLY MEET- INGS TO REVIEW FINANCIAL RESULTS After some discussion. Director Maass moved that the Board approve Arthur Andersen's proposal for quarterly meetings to provide assistance in the analysis, review and understanding of the District's actual financial results at a cost of $850 per quarter. The motion was seconded by Director 6/15/81 pg. 4 A> Duffy. ROLL CALL: all Directors, aye. SO MOVED. COMPUTER - POSSIBLE AWARD OF BID OR DIRECTION RE BID ANALYSIS I Bids were received from eight companies, it was noted. Both the financial and operational aspects of the computer evaluation were discussed. After con- sidering the matter. Director Maass moved that the Board refer the bids to Arthur Andersen and Company for analysis and recommendation. He asked that they present their opinion at either the July 6th or JOth Board meeting, and directed the Manager to contact them. Staff is to provide the operational evaluation and make a recommendation. Director Kuttel seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. COMPUTER TRAINING PROGRAM - APPA MEETING - POSSIBLE DIRECTION Mr. Holt advised the Board of the American Public Power Association meet- ing in San Francisco and the IBM session scheduled following that meeting. He recommended attendance at both functions to the Board. The value of attend- ance was discussed and, thereafter. Director Maass moved that the Board auth- orize Director Corbett to attend either or both sessions providing he is able to do so. Director Duffy seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED. DISTRICT ENGINEER'S REPORT I Elimination of private water sources and lines within the District Cook Associates is still in the process of preparing the report on the elimination of private water sources and lines within the District. The matter was put over to the next regular meeting. Ponderosa Estates District Engineer Cook advised that he is in receipt of Bill Nork's re- port on the Roth well, and he has found it to be unsatisfactory and not in compliance with the District's requirements. He noted the report does not address the quality of the well, and stated he will be asking the developer to retest. I Director Maass asked that the District Engineer not bring this matter back to the Board until he is satisfied with the report. Project 79-1 Dan Cook noted that the contractor has commenced work on the hospital loop. Since the hospital Board is not scheduled to meet until June 16th to discuss the electrical undergrounding, the Manager gave authorization for the crews to place conduit in the open portion of the construction. Knudsen has completed 70% of Schedule A, with the tie-ins to Ponderosa Drive and Evergreen Circle remaining. Mr. Cook requested that the Board authorize a transfer to the construction account in the amount of $114,000 to pay the first construction pay estimate. This matter, as well as items contained in Sam Sperry's letter of June 11th (copy attached), wili be con- sidered at the July 6th Board meeting. Northside Well Mr. Cook advised that the transformer pads have been set at the Northside Pump Station, and acceptance tests have been scheduled. Consideration of ac- ceptance should be set on the agenda for July 6th. Martiswoods Estates Mr. Cook notified the Board that Perry Walther has requested he file a form with the County of Placer stating the District will serve water and, further, attesting to the water treatment, storage and capacity. The Board was in agreement that he should do so. 6/15/81 pq. 5 DISTRICT COUNSEL'S REPORT Roen Claim - Construction of Southside Well No. 2 Building Director Haass moved, and Director Corbett seconded, that District Counsel Simon be directed to deny Roen's claim and demand he complete construction of the Southside Well No. 2 building. ROLL CALL: all Directors, aye. SO MOVED. Toomey Donner Creek Mobile Home Park. It was noted that Don Toomey of the Donner Creek Mobile Home Park has commenced work relating to the connection of water service without making proper application to the District. A development agreement between the Dis- trict and Mr. Toomey, as well as clear title to the District of the completed line in front of the Park, will be required prior to connection. I After advice from Counsel, Director Duffy moved that the Board authorize Water Serviceman Rully to investigate the matter and provide a written report to Mr. Simon and the Board. The motion was duly seconded and passed by con- sensus. Director Maass suggested that Mr. Simon contact the involved con- tractor and demand that work be halted. Mr. Simon has talked with Mr. Toomey with respect to execution of the bill of sale for the line running in front of the Mobile Home Park. Mr. Toomey indicated to District Counsel that he would sign the document as long as it will have no effect on the possible formation of an assessment district, and if the District will confirm that the pay back schedule will be the same as originally set out in the agreement between him and the PUD. Oliver Henrikson Counsel Simon advised that he has forwarded a letter to Oliver Henrikson requesting that he remove the inoperable fire hydrant located on his property Oil West River Street. Alpine Deli variance I Mr. Simon has asked Phil Notz, owner of Alpine Deli from the Fire District with respect t<> the variance (for L-rty 1 ine) . When appr to obtain clearance location of the pro- DVal has been grant- pane tank within ten feet of the propen. ., . ed by the Fire District, Mr. Simon will prepare the agreement between the Dis trict and Mr. Notz. CSAK19 District Counsel advised that the County of Placer has approved the CSA No. 1'J annexation proceedings. The appropriate resolution will be prepared and placed on the next meeting agenda for Board consideration. CORRESPONDENCE Truckee Crossroads Shopping Center Gene Holt noted that he has received a letter from Mr. Katz, developer of Truckee Crossroads, requesting confirmation from the PUD that water and electric utilities are operational throughout the entire shopping center. District Engineer Cook advised that utilities are operational for the Lucky - Longs portion of the center only. Water lines and metering loca- tions to the other shops are not installed according to District standards. Mr. Holt is to instruct Mr. Katz to correct the situation within 60 days or service will be discontinued. I Martiswoods Estates Assessment District The General Manager noted that he has received a letter requesting that he provide a statement to Placer County verifying that the $5,900 which is included in the assessment district proceedings to be paid over to the PUD is the proper amount. Mr. Cook advised him that it would be proper to do so; $5,900 is the correct figure according to the present fee structure. 6/15/81 pg. 6 M I Radio base station Respecting a recent memo from the District Warehouseman regarding the condition of the radio base station, Mr. Holt informed the Board that, since the item was removed from the budget and .is long as the radio is working, it shouldn't be worried about. Donner View Subdivision Mr. Holt noted that Charlotte Harris, developer of Donner View Subdivi- sion, has requested that the TDPUD provide a will serve letter to the Depart- ment of Real Estate. The District is presently negotiating with her to obtain a right of way or easement across the property for use in conjunction with the Donner Lake Substation. There is a possibility that the District may be able to acquire additional land adjacent to the substation from another developer (George Mein) for substation expansion in the future. The Board informed Mr. Holt that Ms. Harris' development will require a development agreement tot the electrical portion of her project. The agree- ment should be patterned after that presently used for water and electricity. It is to be prepared by District Counsel after Ms. Harris has made the re- quired deposit to the District and the General Foreman has approved the plans. ,'■ 11 r'.etry analysis The Board noted receipt of the telemetry analysis from Helms and As- sociates, and asked Mr. Holt to invite representatives to be present at the July 6th meeting for a presentation of their findings. West River Street fire I District Engineer Cook advised that his office will be making a formal report regarding the West River Street Water line and valves to the sheriff's Department. PLANNING DEPARTMENT NOTICES President Huber asked that the standard letter regarding condominium con- versions be sent with respect to a recently received Planning Department notice. CLOSED SESSION The Chairman adjourned the meeting to closed session at 10:20 P.M. KN TO PUBLIC SESSION The meeting was returned to open session at 10:48 P.M. President Huber advised that, during closed session, the Board discussed legal irid personnel matters, the West River Street water line, and union negotiations. I Gene Holt was instructed to review the work order procedure; Dan Cock and Gene Holt were asked that, in the future, they document all instructions given to staff. The secretary was directed to inform Robert and Jeanne McCarthy that they (or any other member of the public) may listen to the tapes of the June 1st Board meeting; a copy of the minutes (the official record of the meeting! will be sent to the McCarthys upon completion. Director Kuttel informed the Board that he will be in Switzerland for several weeks and consequently miss the next two meetings. ADJOURNMENT By consensus, the meeting was adjourned at 10:51 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Roberta Huber, President Sut.an M. Craig, Deputy District Clerk 6/15/81 pg. 7 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BILLS FOR BOARD APPROVAL - June 11, 1981 fl I Jones, Nancy - Lodging at Chumaree Inn in Portland, Oregon for work order school (Two persons, Kay and Nancy) $ 91.16 Budget Car Rental in Portland, Oregon 75.49 Blue Cross - premium for April, 1981 3,171.00 - premium for May, 1981 3,711.40 - premium for June, 1981 3,711.40 S 166.65 10,593.80 $ 10,760.45 I I