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HomeMy WebLinkAboutMeeting Min.</* REGULAR MEETING July 6, 1981 I The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Huber at 7:06 P.M. in the TDPUD Board Room. ROLL CALL: Directors Corbett, Duffy, Maass and Huber were present; Director Kuttel was absent. EMPLOYEES PRESENT: Susan M. Craig was present. CONSULTANTS PRESENT District Counsel Simon was present; District Engineer Cook arrived at approximately 11:20 P.M. having been detained at a meeting in Oro- ville. Representatives of Helms and Associates and James Hansen and Associates were present. OTHERS PRESENT: Among those present were Thomas Mueller, John Davey, Gary Sivley, John Roth, Mira Shea, Patty Ellison, John Avery and Mr. and Mrs. Fred Katz. APPROVAL OF MINUTES I I Director Maass moved, and Director Duffy seconded, that the minutes of May 18, 1981, be approved in final form. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. Director Maass moved, and Director Duffy seconded, that the secretary be directed to prepare the minutes of June 1, 1981, in final form as corrected. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. BILLS FOR JOARD APPROVAL AND STATEMENT OF GENERAL FUND The Chairman made note of a possible error on the Statement of General Fund - under Payroll, gross wages for part-time employees for the pay period ending May 31, 1981, was listed as $460.48; the net amount was listed as $461.07. Pres- ident Huber also asked that the Board be informed as to the location of the fan installed by Mountain Electric, and the use of oxygen provided by Withrow Oxygen Service. A memo regarding these items is to be provided to the Directors. Mention was made that the Sierra Sun had made an error in printing a public- hearing notice twice rather than once. If billed for the second printing, the amount is to be deducted from payment. Relating to Vartron Corporation's bill for the fire hydrant computer program, the $840 is to be included in the hydrant program costs so that, when the 1982 budget is considered, the Board may determine whether or not an adequate fee has been charged to District customers. Director Maass moved, and Director Duffy seconded, that the Board approve the bills presented for payment. ROLL CALL: Kuttel, absent; all other Direc- tors, aye. SO MOVED. STATEMENT OF FmHA FUNDS AND BILLS FOR BOARD APPROVAL President Huber noted that, as of July 6, 1981, the balance remaining in the FmHA account for Project 77-1 is $26,746.42. After appropriate review of the statement, Director Maass moved that the Board authorize a transfer in the amount of $18,379.02 to the General Fund for reimbursement of Cook Associates' bills. Director Corbett seconded the motion. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. COMMITTEE REPORTS Director Corbett indicated he would be preparing a written report on the meeting he attended in San Francisco recently having to do with computers. 7/6/81 pg. 1 SFECIAL BUSINESS - TELEMETRY SYSTEM Representatives from Helms and Associates were present in the audience to discuss their engineering evaluation of the District's telemetry system for water distribution operations. The evaluation was intended to determine the technical soundness of the existing system, its functional ability to support present and future water distribution needs, as well as provide the Board with information and recommendations useful to them in making decisions regarding future telemetry employment. Mr. Helms noted that the District's existing telemetry system is designed for operational control and management of a small but relatively complex hy- draulic system. The actual operational use of the system, however, falls short of its design capabilities. Helms' summary noted that the telemetry system is essential for efficient operation of the TDPUD system, but the existing telemetry configuration is not effectively used for that purpose; technical problems are severly impact- ed by management problems; a decision is needed as to the type and extent of telemetry which should be provided, and that policy decision must then be im- plemented in a positive manner by District staff. Helms and Associates recommends a telemetry system having the features and functions of the OES/Larse equipment installed in the Tahoe Donner area as being ptimal for the operational and managerial needs of the District. Other alter- native systems were identified in their report, but none, in Helms' opinion, is appropriate for the District's needs. Mr. Helms noted that the District is in an extremely vulnerable position with regards to continuing use of the existing telemetry equipment. All technical documentation and technical expertise resides with Sandel-Avery En- gineering. The District has no in-house expertise to maintain the system, nor adequate documentation with which to secure contract maintenance from mother firm at a reasonable price. In effect, the District is locked into a single source for maintenance. They recommend the District recover documentation and add telemetry expertise to staff, and a flat-fee maintenance contract with clearly defined limits of authority as an interim measure pending documentation recovery and addition of expertise to staff. After some discussion. Director Maass moved that the Board authorize the President to solicit a proposal from Sandel-Avery Engineering for maintaining the telemetry system. MOTION FAILED FOR LACK OF A SECOND. More discussion with the Helms' representatives and John Avery of Sandel- Avery Engineering ensusd and it was decided to discuss Helms and Associates' evaluation at a special meeting on Tuesday, July L4, 1981, at 7:00 P.M. Mssrs. Helms and Avery are both aviilable to attend the meeting. The secretary was asked to provide Sandel-Avery with a copy of the Telemetry System Engineering Evaluation in time for adequate review. PONDEROSA ESTATES District Counsel Simon noted that he would be presenting the Board with a revised copy of the Ponderosa Estates development agreement tonight. John Roth, developer, was advised that the agreement would not be discussed at this meeting. PUBLIC HEARING - CONSIDERATION OF ORDINANCE INCREASING DIRECTORS' COMPENSATION The public hearing regarding an increase to the Directors' compensation was opened by the Chairman at 7:50 P.M. Pat Hickey, a concerned member of the audience, noted it was his under- standing that the Board would be considering a 200% increase. Director Maass advised that no specific percentage of increase was being proposed, and further noted that the Directors had not received any increase since prior to 1974. Since that time, the Board members have received $50 for attendance at each regular meeting, such meetings not to exceed two per month. District Counsel Simon referred to Section 16002 of the Public Utilities Code which establishes the maximum amount allowable according to law, $3,600 per year. This code sec- tion has not been revised since 1953. I I I ,'< I After some discussion having to do with the complexity of the issues which come before the Board, the need for extensive reading, review and research, and the number of special meetings as well as required court-related appear- ances on behalf of the District, Director Maass moved that the Board adopt Ordinance No. 8112 rescinding Ordinances 7401 and 8007 and establishing new Director compensation provisions at the rate of $100 per member with the follow- ing amendment to Section 2(b) - "...committee meetings, or any other District business except reimbursement for expenses including appearances at legal pro- ceedings." Director Corbett seconded the motion. ROLL CALL: Corbett, aye; Duffy, no; Kuttel, absent; Maass, aye; Huber, aye. SO MOVED. Relating to his "no" vote, Director Duffy stated that, since he is an appointed Board member, he does not feel he has the right to make this type of decision. WESTERN AREA POWER ASSOCIATION - JAMES HANSEN & ASSOCIATES; POSSIBLE DIRECTION Ken Peters and Bob Barta of James Hansen and Associates advised the Board that the District's request for Colorado River water power had been denied by the Western Area Power Association since the District is not located within the allocation boundaries. Bob Barta noted that the next WAPA meeting will be held on July 14th at which time the allocation process will be formalized. He indicated a request for wheeling the power may be presented by the District at the meeting, and indicated he would prepare such a request if the Board desires. After con- sideration, Director Maass moved, and Director corbett seconded, that the Board authorize James Hansen and Associates to prepare a request for wheeling arrange- ments for President Huber's signature to be presented to the Western Area Power Association at its July 14th meeting. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. I FRIANT POWER AUTHORITY Mr. Barta noted that he spoke with representatives of the Friant Power Authority regarding the District's proposal to purchase hydroelectric power. He learned that a letter has been written by Friant (but not yet received by the District) turning down the PUD's proposal. The FPA has accepted PGSE's offer. PROPOSALS SUBMITTED BY JAMES HANSEN & ASSOCIATES With respect to Hansen's proposals to provide engineering services to determine the cost of a long-range power supply from coal-fired steam electric- plants, services for analyzing geothermal in northern Nevada and northeastern California as a possible power supply, and services for mapping the electrical system, consideration and a determination will be made at the next regular meeting. TDPUD LOGO CONTEST - POSSIBLE DIRECTION The Board expressed their pleasure with the entries received for the logo contest and commended the participants for their originality and talent. Dir- ector Corbett explained the process by which the committee selected the final- ists. After consideration, the Board decided to award two first prizes. The two entries selected will be combined to form the new TDPUD logo. I Director Maass moved, and Director Duffy seconded that prizes in the amount of $500 each be awarded to Robert McCarthy and Marc Parsons. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. The Board directed that letters of thanks be sent to all participants, and that a notice of acknowledgment be placed in the Sierra Sun. ADVERTISING Mira Shea of KTRT radio station asked the Board to consider using the radio as a means of advertising and noticing the public of PUD items of interest. The matter will be placed on the July 20th agenda. 7/6/81 pg. 3 CONSIDERATION OF RESOLUTION ISSUING A CALL FOR BIDS - FIVE PARCELS DETERMINED UNNECESSARY FOR DISTRICT USE This item was put over until the Board has received the reappraisal on Parcel C. CONSIDERATION OF RESOLUTION AUTHORIZING APPLICATION TO THE STATE DEPARTMENT OF HEALTH FOR A PERMIT Consideration of this resolution was put over pending District Engineer Cook's arrival. DISCUSSION AND POSSIBLE DIRECTION RE PLACEMENT OF ANEMOMETERS It was noted that, with respect to the District's request of the Tahoe Donner property owners to place anemometers on PUD property located within the boundaries of Tahoe Donner, the request had been denied. The Property Owners' letter also questioned whether such an installation would be per- missible pursuant to CCSR's applicable to the common areas. The very small size of the anemometers to be used for testing and the long-range possibility of lowering electric costs were discussed. It was de- cided that a request made of the Association's Board at a meeting might effect 3 favorable outcome and, thereafter, Director Maass moved that President Huber pursue the matter at her discretion. Director Duffy seconded the motion. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. I District Counsel Simon will advise when the next TDPOA meeting is to be held. STATUS REPORTS - POSSIBLE DIRECTION AND/OR ACTION WATER SYSTEM IMPROVEMENTS - PROJECT 79-1 This item was put over until the arrival of the District Engineer. MARTIS VALLEY SUBSTATION I After appropriate review of the draft resolution authorizing the President to execute the Notice of Determination relative to the Martis Valley Substa- tion, Director Maass moved that the Board adopt the same (No. 8148). Director Duffy seconded the motion. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. SOUTHSIDE SUBSERVICE AREA Mr. Cook had not yet arrived, so the matter was temporarily tabled. CIVIL SERVICE PROCEDURE - DISCIPLINARY ACTION PROCEDURE The draft disciplinary action procedure and civil service system policy prepared by Jim Lloyd were briefly reviewed by the Board. The grievance pro- cedure adopted by the District as a result of the Reed case was discussed; it was noted that Interim Manager Cash did not feel the grievance procedure was a workable one. The Board directed that General Manager Holt outline a workable dis- ciplinary/grievance policy; Mr. Simon will then prepare the policy in ac- cordance with the State civil service system for review at the next regular meeting, NEW BUSINESS ITEMS 1 THROUGH 5 WERE PUT OVER UNTIL THE DISTRICT ENGINEER'S ARRIVAL CONSIDERATION OF RESOLUTION HAVING TO DO WITH PLACER COUNTY'S ACCEPTANCE OF CSA»19 ANNEXATION PROCEEDINGS District Counsel presented the draft resolution to the Board and noted Mr. Cook's approval of the document. The Chairman put the matter over to such time as Mr. Cook arrives. I 7/6/81 pg. 4 CONSIDERATION OF RESOLUTION AUTHORIZING THE PRESIDENT TO EXECUTE THE PONDEROSA RANCHOS NOTICE OF DETERMINATION V* I After review of the draft document, Director Maass moved that the Board adopt Resolution No. 8149 authorizing the President to execute the Notice of Determination relative to the annexation of Ponderosa Ranchos. Director Duffy seconded the motion. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. REVIEW OF THOMPSON'S REgUEST TO ENCROACH UPON A PORTION OF A UTILITY EASEMENT - CONSIDERATION OF RESOLUTION PERMITTING ENCROACHMENT After a review of Mr. Thompson's request to construct a garage on a portion of a utility easement that crosses his property at Donner Lake, and General Foreman Slattery's recommendation, it was duly moved and seconded that his re- quest be denied without prejudice. ROLL CALL: Kuttel, absent, ail other Direc- tors, aye. SO MOVED. The Board asked that Mr. Thompson be advised of the denial and informed that, if he would like to pursue the matter, he may appear before the Boird at another meeting and ask for further consideration. If this is the case, he should present scale drawings of the property, lines and proposed construc- tion. CONSIDERATION OF RESOLUTION ADOPTING INSURANCE LOSS CLAIM PROCEDURE The Board reviewed the draft resolution and procedure and, thereafter, Director Maass moved that Resolution No. 3150 establishing an insurance loss claim procedure be adopted. Director Duffy seconded the motion. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. I CONSIDERATION OF DAVE BRENNEN'S CLAIM FOR DAMAGES ALLEGEDLY CAUSED BY POWER SURGE After a review of Mr. Brennen's claim for damages allegedly caused by a power surge. Director Maass moved that the Board reject the claim and refer it to the insurance company. Director Corbett seconded the motion. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. CONSIDERATION OF RESOLUTION AUTHORIZING AGREEMENT WITH STATE OF CALIFORNIA, DEPARTMENT OF GENERAL SERVICES, COMMUNICATIONS DIVISION, FOR SERVICE Subsequent to Board review, Director Duffy moved that the Board adopt Resolution No. 8151 authorizing an agreement with the State of California, Department of General Services, Communication Division, for service, but ask- ed that he be allowed to address the matter in Closed Session. Director Maass seconded the motion. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. CORRESPONDENCE Dunner View Subdivision President Huber mentioned the District received a letter from the Depart- ment of Real Estate regarding the proposed Donner View Subdivision. I Alpine Deli With respect to Phil Notz' requested variance for placement of a propane tank, and District Counsel's letter to him concerning Fire District regulations, Mr. Simon noted he has not, as yet, had any response from Mr. Notz. The Board directed District Counsel Simon to contact the Truckee Fire Pro- tection District and ascertain what its regulations are concerning permissible setbacks for the location of propane tanks. He agreed to do so. Ollie Henrikson It was noted that the unuseable fire hydrant placed by Mr. Henrikson in front of a building owned by him on West River Street has not yet been removed as requested by the District. The Board asked Mr. Simon to determine whether or not the hydrant is located on District property - if so, it is to be removed. 7/6/81 pq. 5 District Counsel noted he would contact Mr. Cook regarding the matter. CLOSED SESSION The Board adjourned to Closed Session at approximately 9:58 P.M. RETURN TO PUBLIC SESSION The meeting was returned to public session at 11:23 P.M. The President noted that closed session lasted approximately one hour; the delay in return- ing to public session was due to the fact that the Board was awaiting Mr. Cook's arrival. Discussed during closed session were personnel matters, the pending Garbutt trial, and the legal implications of the Toomey matter. I CONSIDERATION OF RESOLUTION AUTHORIZING APPLICATION TO THE STATE DEPARTMENT OF HEALTH FOR A PERMIT After examining the applications and draft resolutions prepared by Cook and Associates, Director Duffy moved that the Board adopt Resolution No. 8152 authorizing the President to execute the application for a permit to add the Southside Well No. 2 to the District's basic source of water supply. Director Maass seconded the motion. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. Director Duffy moved, and Director Maass seconded, that the Board adopt Resolution No. 8153 authorizing the President to sign the application for a permit to add the Sanders Well No. 1 to the District's basic water supply source. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. STATUS REPORTS - POSSIBLE DIRECTION AND/OR ACTION WATER SYSTEM IMPROVEMENTS - PROJECT 79-1 - SPERRY'S LETTER OF 6/11/81 - AUTH- ORIZATION TO TRANSFER $114,000 TO THE CONSTRUCTION ACCOUNT TO PAY THE FIRST PAY ESTIMATE Dan Cook presented Progress Pay Estimate No. 1 in the amount of $43,837.33 for the period from the start of Project 79-1 through June 25th. The Board reviewed the status of funds - the project budget, current expenditures, total amounts paid to date, and total amounts remaining. Director Maass moved that the Board authorize a transfer to the new con- struction account in the amount of $114,000. Director Duffy seconded the motion. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. Director Maass moved that the Board authorize a transfer back to the General Fund in the amount of $89,449.08 representing current expenditures paid to date. Director Corbett seconded the motion. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. Director Maass moved that the Board authorize payment to the contractor, Dana Knudsen, in the amount of $43,837.33. Director Corbett seconded the motion. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. (Staff indicates the following are the correct figures: $43,837.33 - payment to Knudsen $45,611.75 - transfer back to General Fund for previous payments $24,550.92 - balance of account 114,000.00 - total transfer from facilities fees) Mr. Cook also presented FmHA form 440-11, Request for Cash Flow Payments, for the August payment to Mr. Knudsen. He indicated that the loan closing should occur early in the month of July so that the District will be operating from a cash-heavy position. Director Maass moved, and Director Corbett sec- onded, that the Board authorize the President to execute FmHA form 440-11. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. REMODEL BID - REVIEW OF ENGINEER'S RECOMMENDATION AND POSSIBLE AWARD District Engineer Cook noted that five bids were received for the office remodel and pump station ventilations, the lowest being in the amount of $60,750 received from Thomas Mueller of Truckee. He recommended award to Mr. Mueller. I I 7/6/81 pg. 6 Relating to a letter from Kingdom Construction, high bidder, which asked that the project be re-bid on the basis that subcontractors were not listed at the time of the bid opening, Mr. Cook advised that California Contract Law does not require this procedure with a project of this nature. IT I Director Duffy moved, and Director Corbett seconded that the Board accept Thomas Mueller's bid in the amount of S60,750 for the project. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. SOUTHSIDE SUBSERVICE AREA Mr. Cook advised that, at the present time, there are 69 permits remain- ing in the critically deficient Southside Subservice area. He stated he felt the construction activities this summer would precede the demand for total permits available thus alleviating the deficiency in the area. Dana Knudsen will be starting the booster work this week. PROJECT 77-1 ROEN CONSTRUCTION Director Haass moved that the Board authorize District Counsel and the District Engineer to send a letter to C. W. Roen stating that the District will complete work on the Southside Well No. 2 building unless he starts c< instruction before the expiration of two weeks. Director Duffy seconded the motion. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. REVIEW OF PROPOSED WATER USE POLICY; POSSIBLE DIRECTION Mr. Cook noted that he has received the draft water use policy from Dis- trict Counsel, and is in the process of review. I CONSIDERATION OF DRAFT RESOLUTION CLARIFYING POLICY RE THE AIRPORT WELL TRANSMISSION LINE AND SERVICE TO PARCELS ON HIGHWAY 267 EASTERLY FROM HARTIS ROAD Director Haass explained to the Board his reasons for submitting the pro- posed resolution regarding the Airport Water Transmission Mam and service to parcels on Highway 267 easterly from Martis Drive. He rioted that the pro- posed Truckee Tahoe Airport District master plan will call for a frontage road on the northerly side of Highway 2i>7, and a looped 8" or 10" looped service off the Transmission Main would make good sense. The draft resolu- tion proposed that there would be no water service available, including water for fire protection, on the northerly side of Highway 267 eastward from Martis Road until such time as the Airport District, Nevada and rlacer Counties, and the State of California have determined whether or not there will be a frontage road. Regarding service to parcels on the south side of Highway 267 easterly from the Chapel of the Pines Church, the resolution proposed that water service and fire protection be provided by extending the 8" line currently existing. The proposed resolution establishes that construction of the 8" line on the southerly side of Highway 267 will be looped with the Airport line and what- ever other facilities are dictated by construction on the northerly side of Highway 267. I After some discussion by the Board and consultants, it was decided that Director Maass would redraft the document in ordinance form including a pro- vision to rescind Ordinance No. 8010 which determines District policy respect- ing the Airport Water Transmission Main. The matter is to be set for public hearing at 7:30 P.M. at the July 20th board meeting. The secretary will notify all concerned property owners of the hearing after the District Engineer has provided her with a listing of such individuals. CONSIDERATION OF RESOLUTION HAVING TO DO WITH PLACER COUNTY'S ACCEPTANCE OF CSA319 ANNEXATION PROCEEDINGS The proposed agreement between the TDPUD and County of Placer on behalf of County Service Area No. 19 regarding the transfer of the service area was briefly reviewed. Director Maass moved, and Director Corbett seconded, that the Board adopt Resolution No. 8154 authorizing execution of the agreement. ROLL CALL: Kuttel, absent; ail other Directors, aye. SO MOVED. 7/6/81 pg. 7 DETERMINATION REGARDING RETENTION OF THE NORTHS IDE TANK (REDWOOD TANK) After considering the General Manager's request to purchase the Northside Tank from the contractors responsible for its removal, and hearing the Dis- trict Engineer's concerns regarding maintenance problems, Director Maass moved that the Board direct the Manager to notify Hood Construction Company that the District does not want to purchase the tank, and request immediate removal. The County of Nevada is to be copied with the letter. Director Duffy seconded the motion. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. CONSIDERATION OF PAYMENT OF FEES TO DEVELOPERS OF TRUCKEE CROSSROADS FOR UPSIZING WATER LINES; POSSIBLE DIRECTION The Board reviewed the letter from FHK Investment Company requesting reimbursement of $22,000 for upsizing the water main constructed on West River Street and Highway 89. District Engineer Cook noted that it would be appropriate to make such payment, and Director Maass moved that the Board pro- vide authorisation. Director Corbett seconded the motion. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. Relating to the TDPUD - Toomey development agreement and the $5,500 pay- ment for upsizing the water main constructed by Northbilt (of which Mr. Toomey has assigned his right to receive $4,500 to Luckys, Longs and FHK) the Board will withhold reimbursement until a release of mechanic's lien has been ex- ecuted by Northbilt. District Counsel Simon presented the bill of sale trans- ferring the water distribution system known as the West River Street water line extension to the PUD and executed by Donald E. Toomey. DISTRICT ENGINEER'S REPORT Mr. Cook advised the Board that the leakage inspection of District water lines is progressing in a satisfactory manner. PLANNING DEPARTMENT NOTICES Martis Valley Meadows Relating to the draft EIR for the proposed Martis Valley Meadows, Direc- tor Maass asked that the District Engineer provide comments to the County within the next week. ADJOURNMENT There being no further business before the Board, the meeting was ad- journed by the Chairman at 1:10 A.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT I I By / A ■ , a Roberta C. Huber, President A Susan M. Craig, Deputy District Clerk I 7/6/81 pg. 8