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Home My WebLink AboutMeeting MinSPECIAL MEETING July 14, 1981 I The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Huber at 7:10 P.M. in the District Board room. ROLL CALL: Directors Corbett, Duffy and Huber were present. Directors Kuttel and Maass were absent. EMPLOYEES PRESENT: District Manager Holt, Water Serviceman Dave Rully and Susan Craig were present. CONSULTANTS PRESENT: District Counsel Simon, District Engineer Cook and rep- resentatives of Sandel-Avery Engineering and Helms and Associates were pre- sent. OTHERS PRESENT: Among those present in the audience were Parkey May and Patti Ellison. CONSIDERATION OF RESOLUTION ISSUING A CALL FOR BIDS FIVE PARCELS DETERMINED I UNNECESSARY FOR DISTRICT USE It was noted that the reappraisal of Parcel C was received on July 7th. After appropriate review of the proposed resolution and invitation to bid, Director Duffy moved that the Board adopt Resolution No. 8155 authorizing an invitation for bids on five residential parcels found to be unnecessary for District use - Parcel A - AP#17-300-26, Parcel F -AP#18-591-05, Parcel G - AP»18-592-04 and Parcel J - AP#18-612-04, which were found to be unnecessary for District use on April 7, 1981; Parcel C - AP#18-500-05, Director Duffy noted, is being declared unnecessary for District use in this resolution. Director Corbett seconded the motion. ROLL CALL: Corbett, aye; Duffy, aye; Kuttel, absent; Maass, absent; Huber, aye. SO MOVED. It was decided that sealed bids would be accepted up until the hour of 4:00 P.M. on the date of August 14, 1981. AIRPORT WELL FACILITIES District Engineer Cook noted that the operational test on the Airport Well booster facilities was conducted today; the results were favorable, lie further advised that the fire protection system at the Airport has been en- ergized. MONITORING WELL - TTSA EXPANSION Relative to the report from Dendy and Associates having to do with a well site to monitor the groundwater guality in the area of the Tahoe Truckee Sanitation Agency expansion, Mr. Cook advised that it has not yet been com- pleted. He will contact the firm and notify them that the Board will expect a report at the Board meeting scheduled for July 20th. DISCUSSION WITH HELMS S ASSOCIATES AND SANDEL-AVERY ENGINEERING REGARDING THE DISTRICT'S TELEMETRY SYSTEM; POSSIBLE DIRECTION I Helms and Associates' representatives were present in the audience and, with respect to their engineering evaluation on the District's telemetry system for water distribution, volunteered to answer any questions. Bill Avery of Sandel-Avery Engineering indicated he had read the Helms report and was in general agreement as to the contents. There was general consensus that the present system should be retained and that there should be a policy estab- lished as to which direction to follow. The general lack of knowledge within the District as to the telemetry system, telemetry output, the overall benefit of the system when information is properly utilized, importance of technical documentation and maintenance were discussed at length. 7/14/81 pg. 1 District Engineer Cook recommended that the Helms' report be accepted by the Board, and that a clearly worded proposal be requested of Sandel-Avery Engineering. Thereafter, Director Duffy moved, and Director Corbett seconded, that this matter be referred to staff to come back with specific proposals through working with Sandel-Avery Engineering (to obtain the telemetry system diagram and to find out all the jobs that should be passed along to District staff). ROLL CALL: Kuttel and Maass, absent; all other Directors, aye. SO MOVED. WATER LINE HAPS Mr. Cook advised that the as-builts for some of the current projects have not yet been provided to District staff. I TELEMETRY SYSTEM Director Duffy moved, and Director Corbett seconded, that the Board auth- orize Helms and Associates to meet with staff and Sandel-Avery Engineering regarding the water distribution and telemetry system. ROLL CALL: Kuttel and Maass, absent; all other Directors, aye. SO MOVED. WORKSHOP SESSION WITH THE GENERAL MANAGER The District Manager noted that the Water Department budget had been adopted in a form not at all related to the District's bookkeeping system - he and the Office Manager have put the budget into the proper format. Mr. Holt provided and reviewed with the Board the Electric System budget revision, the Electric Department comparison of net income, the net Electric Department margin graph, and a graph showing net income for the Water Depart- ment. Copies have been attached hereto for reference. The Manager presented the Board with proposed rules and regulations that would suit the District's needs which were patterned after those used by the Elizabethton Electric System. SIERRA PACIFIC REFUND A request was made to place consideration of authorization to transfer the recent Sierra Pacific Power Company refund into the Martis Valley Sub- station restricted fund on the next meeting agenda. I CLOSED SESSION The President adjourned the meeting to closed session at 10:00 P.M. to discuss a customer account and personnel matters. RETURN TO PUBLIC SESSION The meeting was reconvened to public session at 10:47 P.M. Director Duffy moved that the Board direct the Manager to contact the Nevada County District Attorney respecting the possibility of placing a lien against the VanLandingham residence for back payment of a bill in the amount of $616.68 (at the present time). If this is not possible, to authorize staff to disconnect service on July 20th (if not earlier) because the occupant has moved out. The motion was seconded by Director Corbett. ROLL CALL: Kuttel and Maass, absent; all other Directors, aye. SO MOVED. ADJOURNMENT Director Duffy moved, and Director Corbett seconded, that the meeting be adjourned. ALL AYE BY VOICE VOTE. The meeting was adjourned at 10:50 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT I Roberta C. Huber, President ^_i Susan M. Craig, Deputy Disftiact Clerk 7/14/81 pg. 2 TRUCKEE DONNER ELECTRIC COMPARISON OF NET INCOME BY MONTHS \* I 1979 Jan - April 1980 Jan - April 1981 Jan - April I S 174,961 98,891 142,539 Plus 4 months demand charge increase 1979 May - August 99,273 1980 May - August 170,119 1981 May - August (estimate- 110,000 1979 Sept. - Dec. 14,845 1980 Sept. - Dec. 159,091 1981 Sept. - Dec. (estimate) 45,000 42,870 exp. Propose to increase rates effective January 1, 1982 ISI in anticipation of Sierra Pacific increase to avoid delay for public hearing, etc. and loss as in 1981 increase. )} 1 ELECTRIC SYSTEM BUDGET REVISION 1981 Item 1 1 ' Office Related Equipment 33,208 Other Equipment, Lab & Test 5,520 Other Equipment, (Omit Radio) 4,300 Subtotal 43,028 l I w 3 New materials, Trans. Meters New materials, Misc. 106 68 ,528 ,000 Subtotal Estimated Labor Const. W.O.'s PUD Construction Work 174,528 91,350 265,878 I Mapping electric dist. system Seal coat park lot electric Modular office Office remodel inn (electric) Revised Expenditure Martis Valley Substation Total Other Plant Addition Estimated Unscheduled Plant Addition TOTAL ESTIMATED PLANT ADDITION 15,000 2,500 20,000 38,000 Source of Funds 1981 Estimated funds operating margins Received funds unbilled kwh 1980 186,498 55,000 Depreciation expense provision Deduct long term debt Funds provided from external source advances & recoveries from construction 75,500 75,000 241,498 102,500 ( 37,332) 194,000 150,500 30,000 489,406 Estimated Funds Provided 1981 Estimated Balance 500,666 11,260 £<m'< ^n*f A-<ts? 0?A/° 4/r /r?*r ^•TUAfC sJ'*'/ * /?•>* ^&e/. e»cr- •/**' ^CJ^T rc< -A /o A' u..~-s<- £, ■■/ V /0 & ? 1 - 3 ! J. 1 x <*