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HomeMy WebLinkAboutMeeting MinREGULAR MEETING August 3, 1981 I I I The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Huber at 7:03 P.M. in the Board room of the Tahoe Truckee Unified School District. ROLL CALL: Directors Corbett, Duffy, Kuttel, Maass and Huber were present. EMPLOYEES PRESENT: D. Eugene Holt and Susan Craig were present throughout the entire meeting,- Merrilyn Marsh and Mary Chapman were present for a portion of the meeting. CONSULTANTS PRESENT: District Engineer Cook, District Counsel Simon (arriving at 7:09 P.M.), and representatives from Arthur Andersen and Company, Helms and Associates, R. W. Beck and Associates, James Hansen s Associates, and Bill Dendy and Associates were present. OTHERS PRESENT: Among those present were Mira Shea, Charles White, Gary Sivley, John Avery, Parky May, Jack Duttweiler, Shirley Smythe, Mary Line, Esq., Eliz- abeth Knight, Richard Racich, Jeff Bordelon, Esq., Dana Knudsen, Patrick McGov- ern, Esq., and Phil Carville. APPROVAL OF MINUTES Director Duffy moved, and Director Maass seconded, that the Board approve the minutes of June 15, 1981. ROLL CALL: Kuttel, abstain; all other Directors, aye. SO MOVED. Director Maass moved, and Director Duffy seconded, that the Board direct the Secretary to prepare the minutes of July 6, 1981, in final form as corrected. ROLL CALL: Kuttel, abstain; all other Directors, aye. SO MOVED. STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL Mention was made respecting overtime and doubletime paid to part time em- ployees, and District Manager Holt was asked to provide an explanation. There- after, Director Maass moved, and Director Duffy seconded, that the bills pre- sented be approved for payment. ROLL CALL: Kuttel, abstain; all other Directors, aye. SO MOVED. CONSIDERATION OF JAMES HANSEN AND ASSOCIATES BILL It was noted that the Board recently authroized an additional $.'.',000 ex- penditure to James Hansen and Associates to complete the application for a power allocation from the Western Area Power Association. Hansen's proposal to map the District's electrical distribution system will be considered at this meeting. Director Maass moved to pay the bill presented by James Hansen and Associates. Director Duffy seconded the motion. ROLL CALL: Kuttel, abstain,- all other Dir- ectors, aye. SO MOVED. AUTHORIZATION TO TRANSFER FUNDS TO MARTIS VALLEY SUBSTATION RESTRICTED FUND President Huber advised that miscellaneous refunds (amounting to $13,258.56) have recently been received by the District from Sierra Pacific Power Company. Director Maass moved, and Director Kuttel seconded, that these funds be trans- ferred to the Martis Valley Substation restricted account. ROLL CALL: all Directors, aye. SO MOVED. WEST RIVER STREET ASSESSMENT DISTRICT STATUS REPORT The Board reviewed the West River Street assessment district status report prepared on July 21, 1981, and noted the $900 transfer of funds approved along with the other bills presented to pay interest on the bonds. 8/3/81 pg. 1 COMMITTEE REPORTS The Chairman noted that a report respecting the computer evaluation would be made later in the meeting. MANAGER'S REPORT Building remodeling - status report Mr. Holt reported that the contractor is making considerable progress with the building remodeling. Several unforeseen items have been encountered - the unused overhead garage door should be removed and relocated since the west garage door is damaged; the carpet underlay was not completed by the PUD,- the air conditioner for the computer room may have to be upsized. It was noted that painting of the warehouse was not included in the contract - a quote on this job as well as painting of the Southside pump station has been obtained. I District Engineer Cook suggested that procedures for contract changes as outlined in the contract documents be followed, with the exception of the re- location of the overhead garage door. The Board was in agreement and, there- after, Director Maass moved that all change orders come to the Board via the Manager and Engineer in a proper fashion. Director Duffy seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. Old redwood tank at Northside Well - Hood Construction Company Note was made that Hood Construction Company has again offered the redwood tank to the PUD for purchase. Proposed bid for sale of old four wheel drive unit - transformers General Manager Holt reported that the old four wheel drive vehicle is no longer practical to use and should be put out for bid. He also suggested the District dispose of the 200 horsepower cross line motor from the Airport Well and two Sunlight transformers not useable on the District's system. The Board directed that the Manager list all items he has determined to be no longer useable. The Board will consider officially declaring the items un- necessary for District use and issuing a call for bids at the next regular meeting. Radio base station - report - possible direction Note was made that, pending a recommendation from the State Communications repairman, funds were removed from the budget for a new radio base station. After some discussion regarding the State's suggestion that the District ser- iously consider purchasing a new base station, Director Maass moved that funds be appropriated and, after a thorough investigation, that the Manager purchase a replacement. Director Corbett seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. PUBLIC HEARING I It being 7:30 P.M., the Chairman briefly explained the District's concerns regarding the ultimate utility requirements in the Martis Valley area. She read the proposed ordinance (copy attached) which would rescind Ordinance No. 8010 and establish new District policy relative to the Airport Water Trans- mission Main and service to parcels on Highway 267 (prepared by Director Maass), and thereafter opened the public hearing. It was noted that a court reporter (associated with Bonanza Reporting, Reno) - Elizabeth Knight - had been ordered by Mary Linde, Esq. who represents several concerned property owners in the Martis Valley area - Bill Williams, Mr. Jakobson, Richard Racich, Bertha Woolverton, Ray Edson, Mr. Caldwell and Phil Carville. Director Maass, for the record, advised that the minutes pre- pared by the District Secretary and corrected and approved by the Board are the official record of the meeting. I Ms. Linde, on behalf of her clients, addressed the Board and expressed her feelings as to why a "moratorium" on water service to parcels along 8/3/81 pg. 2 Highway 267 should not be imposed. She made reference to the existing Martis Valley General Plan, noted that land owners would be willing to work with the District to develop a facilities plan to serve more than just their own parcels, advised of the good aquifer in the area, and suggested putting in larger water lines than required by individual developments in order to serve other develop- ment not yet identified. ^ I Ms. Linde stated she feels the proposed ordinance may be discriminatory since it does not affect other areas of the District, and further stated that the Public Utility District is not the entity to control growth. Director Maass advised that, at the PUD's request, the Nevada County Board of Supervisors has placed an item on its next agenda to discuss specific planning in the Martis Valley area and related PUD concerns. Responding to some of Ms. Linde's comments. Director Maass advised that the TDPUD Board is responsible for planning for the distribution of water throughout the District. Other areas of the District have a specific water plan, and it was Director Maass' opinion that an adequate facility plan be developed for the Martis Valley area as well. He noted that a good portion of the property located on the northerly side of High- way 267, east of Martis Road, is unimproved acreage, currently unclassified by the County of Nevada. This designation provides no information as to the over- all development plan for the area, only sets a maximum density in the area of 40,000 people. Without benefit of specific planning for the entire area, the District is unable to develop a comprehensive and sufficient facility use plan for the distribution of water within Martis Valley. If specific plans for the area are not established, the District will be forced to provide facilities in anticipation of the maximum growth potential to developers. In the event that development fails to reach the maximum growth potential, the PUD will be left with an oversized water distribution system for the area, which will result in increased expense and possible revenue loss in its continued operation. I It was Director Maass1 suggestion that the PUD schedule meetings between it, the Truckee Tahoe Airport District, Truckee Sanitary District, Truckee Fire Protection District, representatives of Placer and Nevada Counties, and the Cal- ifornia Department of Transportation, in order to develop a specific facility use plan for the portions of Martis Valley north of Highway 267, east of Martis Road, to the District boundary, and south of Highway 267, east of the Chapel of the Pines Church, to the District boundary. Jeff Bordelon, attorney representing the Martis Valley Meadows development, stated that the Martis Valley General Plan provides for density planning and should be relied upon for utility planning. He noted his concern that the or- dinance, if adopted, would not accomplish its objective since there is no commit- ment from the County respecting further planning, and it would prevent owners from approaching the District with design information which is necessary to the PUD's facility use planning. He suggested the District review specific proposals and make determinations on a case by case basis. It was his view that the pro- posed ordinance would interfere with the proper County review process. Although not in favor of the ordinance, Mr. Bordelon endorsed the idea of meeting together with the other Districts for the purpose of encouraging the County to speed up a program to "come to grips" with specific zoning. He indicated his intent to pursue the formation of a mutual water company or district to serve the Martis Valley area if the ordinance should be enacted. I Reginald King, representing the developers of Martis Valley Meadows, noted that, from review of District facilities maps, he has not found justification for a moratorium affecting the Martis Valley Meadows project. He stated his belief that upsizing the water lines to serve possible future growth would be a feasible solution to the problem. Phil Carville, a land owner stating he is not involved with development at this point, expressed his disgust at being a "victim of governmental abuse." It was his opinion that the Districts should be responsive and assist in logical development. He stated he felt, if the ordinance was enacted, it would impose a financial burden upon some individuals. He asked the Board to consider whether or not the ordinance is practical, if it would impose a hardship in some cases, and if it may be discriminatory. He expressed his hope that the Board would not be "closed minded" in its consideration of this matter. 8/3/81 pg. 3 Richard Racich, property owner, stated his opposition to the proposed ordinance and asked for an opportunity to speak at the next meeting with re- spect to developing the area in a manner that is economically feasible to all concerned. President Huber, at approximately 9:00 P.M., continued the public hearing to 7:30 P.M. on August 17th, and asked District Engineer Cook to have available factual data concerning the matter at that time. CUSTOMER REQUESTS - ED AWEEKA - FIRE HYDRANTS Ed Aweeka, mobile home park owner, noted his displeasure with the fire hydrant maintenance charge recently imposed by the District. The Board ex- plained to Mr. Aweeka that current State law has placed the buden of hydrant maintenance upon the District, and it is necessary for the District to pass the costs on to its customers. Mr. Aweeka referred to an agreement made be- tween himself and the District pertaining to the provision of water and stated the imposition of the hydrant charge is, in his opinion, in conflict with such agreement. He will provide a copy of the agreement to the District. Pres- ident Huber referred the matter to District Counsel for review, and asked that the item be placed on the next meeting agenda. SPECIAL BUSINESS - MAPPING OF ELECTRICAL SYSTEM - REVIEW OF RECOMMENDATIONS - POSSIBLE DIRECTION Ken Peters of James Hansen and Associates, the firm proposing to map the District's electrical system, was present in the audience. The Board reviewed District Counsel Simon's opinion as to whether or not the District must submit to bid its request for mapping of the electrical sys- tem. Mr. Simon concluded that, assuming that the mapping proposal concerns rendering of professional services which require unusual and extraordinary skills normally associated with professional engineering firms, the mnppinq may be ac- complished without submitting it to the bid process. On the other hand, if the Board finds that the mapping proposal requires work of an ordinary nature which is subject to specific plans and specifications, the bidding procedure should be followed. After some discussion. Director Maass moved that the Board authorize the General Manager and staff to draw up a complete, detailed job scope clearly defining the end product desired for mapping the District's eiectrical system in order to go out to bid. Director Corbett seconded the motion. ROLL CALL: ill Directors, aye. SO MOVED. SPECIAL BUSINESS - MONITORING WELL RELATIVE TO TTSA EXPANSION - REPORT BY DENDY AND ASSOCIATES - POSSIBLE DIRECTION Mr. Dendy was present to report and mike recommendations relative to the construction of a monitoring well to detect any flow of percolating wastewater toward the District's Airport Well. He noted that the general slope of the groundwater surface underneath the disposal area seems to be aw.y from the well and might cause the cone of depression around the well to be i .ore elliptical than circular. Leakage from Martis Creek Reservoir ..ght also tend to cause a distortion of the shape of the cone of depression. It was Dendy and Associates' opinion that a properly contructed monitoring well located about half way between the Airport Well and the TTSA disposal area would be a prudent investment. Pump- ing cycles and sampling were discussed briefly. Mr. Dendy estimated that the monitoring well could be designed and constructed for less than $12,000. District Engineer Cook mentioned that Bertha Woolverton owns the property selected for the monitoring well. He indicated she has been very helpful in the past and anticipates her cooperation in this matter. He went on to say that TTSA staff indicates they will conduct all the monitoring, but the PUD will have to bear the drilling expenses. This is inconsistent, the Chairman noted, with the resolution passed by the TTSA Board in January of 1981, which indicated TTSA would construct the monitoring well. Director Maass moved that the Board direct District Engineer Cook to make appropriate arrangements with Mrs. Woolverton for locating the well on her prop- erty, and to contact TTSA officials. If TTSA is willing to pay $10,000 towards the construction of the monitoring well, Mr. Cook is to authorize Dendy and 8/3/81 pg. 4 I I I Associates to proceed with the drilling. The "rotion Kuttel. ROLL CALL: all Directors, aye. SO MOVED. seconded bv Director WATER SYSTEM IMPROVEMENTS - PROJECT 79-1 I Patrick McGovern, Esq. asked to address the Board on behalf of his client, Dana Kr.udsen (contractor awarded the Project 79-1 bid by the PUD) , with re- spect to the amount of the progress payment being presented for .-onsideration at this meeting. It was noted by Mr. McGovern that materials for the project have been ordered by Mr. Knudaen, delivered, and are presently stored on Dis- trict property. It was his request that payment for the materials be included in the progress payment. It was learned that the supplier has not yet been reimbursed for the materials by Mr. Knudsen. District Engineer Cook advised that the Farmers Home Administration, who must approve the progress payments prior to the District issuing a check, will reject payment if the supplier has not been paid. Mr. Cook recommended the Board deny the request, and they were in agreement. Director Duffy moved that the Board authorize the President to sign the progress payment, as presented, in the amount of $16,923.55, and directed Mr. Cook to meet with Mr. Knudsen regarding the conditions of the contract. Director Kuttel seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. SPECIAL BUSINESS - TELEMETRY SYSTEM - REVIEW OF RECOMMENDATIONS - POSSIBLE DIRECTION The Board reviewed District Engineer Cook's follow-up to the Helms and Associates' report. Mr. Cook noted four essential items - system block dia- grams, a site diagram, updated schematic drawings and dat.i logger documenta- tion - and recommended the issuance of a purchase order to Sandel-Avery Eng- ineering at the earliest opportunity. I Mr. Cook noted that, during the follow-up telemetry meeting on July 22nd, District representatives requested staffing that was substantially in excess of the staffing and skill levels he anticipated during the course of the July 14th special meeting, the result of which is that the District's cost for tele- metry system maintenance with in-house personnel would approximate $50,000 an- nually. The 1981 fiscal year budget contained a contract telemetry system maintenance item of $5,000. Mr. Cook suggested that a review of the existing Water pepartment personnel be conducted so that meaningful data can be generated upon which the Board can make an informed judgment. Individual project elements were provided by Sandel-Avery Engineering in an attempt to assist the Board in identifying problem areas that need to be addressed. This has been included as a part of Mr. Cook's report and has been copied and attached to these minutes for reference. I Director Duffy moved that a list of items that can be performed only by Sandel-Avery and u list of bidable items be prepared for review by the Board. Director Haass amended the motion (with Director Duffy's approval) to include that a report by the Manager as to staffing for telemetry maintenance and the affect on Water Department duties also be prepared. The motion was seconded by Director Maass. ROLL CALL: all Directors, aye. SO MOVED. After some discussion regarding the backlog of water services, the Board noted they previously directed this work be brought current. The possibility of hiring additional Water Department personnel was mentioned. Director Maass moved, and Director Duffy seconded, that the Board authorize Sandel-Avery Engineering to maintain the telemetry system under the direction of the General Manager until such time as the Board makes a firm policy with respect to this matter. ROLL CALL; all Directors, aye. SO MOVED. BUDGET Director Maass moved, ind Director Duffy seconded, that the Board direct the Manager to present the draft electric and water budget for 1982 by the sec- ond meeting in October of 1981. BOLL CALL: all Directors, aye, with the ex- ception of Director Kuttel who abstained from voting. SO MOVED. 8/3/61 pg. 5 SPECIAL BUSINESS MARTIS VALLEY SUBSTATION - STATUS REPORT BY R. W. BECK AND ASSOCIATES - POSSIBLE DIRECTION Peter Collet of R. W. Beck and Associates appeared at the meeting with con- tract drawings and noted that the contract documents are approximately 75% com- plete. He noted that his firm received the soils report from Cook Associates which identified the fact that the presence of numerous boulders will require special site preparation design and construction techniques. Beck is currently re-evaluating their previously proposed concepts of site grading, foundation iesign and electrical grounding to attempt to minimize construction costs. Mr. Collet anticipated a delay in the contract document submittal. Beck has identified certain items of equipment which were purchased for the substation by Sierra Pacific which will no longer be required. A list of the items has been prepared, and Mr. Collet recommended that the District .wise Sierra Pacific of the District's requirements. The proposed schedule for placing the construction contract was reviewed and discussed. A copy of the standard contract will be forwarded by R. W. seek to District Counsel Simon for his review. The Board determined that is- suance of a call for bids would take place at the first meeting in September. Discussion took place respecting an electrical facilities fee, and District Engineer Cook was asked to prepare proposed fees for review by the Board on Vagust 17th. I SPECIAL BUSINESS - COMPUTER SYSTEM REVIEW OF RECOMMENDATION - POSSIBLE AWARD IF BID Mike Hope and Richard Blumenfeld of Arthur Anderson and Company, representa- tives assisting the staff with the computer bid evaluation, were present in the ..udience. The various computer systems and the vendors' ability to provide in- stallation, installation support, hardware and software packages to meet the district's requirements were discussed. The committee selected two systems that appeared to excell above the thers - Oregon Computer and Digital System. Of these, the committee recom- r«nded Digital Systems RECAP because software is available with only minor amounts of customizing, their extensive users in the electric and water utility field is unmatched, and the applications have many options built into the programs that are immediately available for use. I Because of the many items that should be clearly defined, Mssrs. Hope and Blumenfeld suggested that District Counsel negotiate a contract with the firm selected by the Board. They offered to provide the technical back-up to Mr. Simon for this purpose. Alter some discussion, Director Maass moved that the Board adopt a resol- ution (No. 8160)which sett forth the findings in the Computer Purchase Review Committee's memorandum of July 31, 1981, that Digital System's RECAP best suits the needs of the District, and further directs District Counsel to enter into negotiations with Digital to draw up a contract outlining the details and in- dicating award will be made subject to financing. Director Maass noted that final contract approval will be accomplished through the proper ordinance pro- cedure. Director Corbett seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF KTRT'S PROPOSAL FOR ADVERTISING Mira Shea of KTRT Radio Station suggested that the District utilize KTRT radio as a means of publicizing, noticing and informing customers of events, situations and conservation tips. Ms. Shea indicated KTRT would schedule air time on a run-of-schedule basis, with announcements rotating throughout the croadcast day guaranteeing that at least fifty percent of all announcements would air in the morning and/or afternoon drive time. Rates for KTRT air time were discussed, and it was noted that they would be guaranteed for a period of ane year from the date of execution of an agreement between the District and Radio Station. I District Counsel Simon, for the record, noted that he represents Mira Shea and the radio station. Since the contract used by KTRT is a standard one, the Board could foresee no conflict. 8/3/81 pg. 6 Director Maass moved, and Director Duffy seconded, that the Board authorize Staff to advertise over KTRT in an amount not to exceed $3,000 annually. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF RESOLUTION PERMITTING AN ENCROACHMENT - GENE THOMPSON 1* I President Huber advised that the proposed resolution, the third whereas clause, should be changed from, "...in excess of twenty feet..." to read, "...in excess of twelve feet..." The encroachment is to be permitted subject to an hold harmless agreement executed by Mr. Thompson. District Counsel Simon noted the agreement has not yet been received; therefore, the matter was put over to such a time as it has been signed and received. CONSIDERATION OF DEVELOPMENT AGREEMENT - PONDEROSA ESTATES - POSSIBLE ADOPTION OF RESOLUTION The Chairman noted she had seen a well driller in the vicinity of Ponderosa Estates. Since a development agreement between the District and developer of Ponderosa Estates has not been consumated, she requested that District Engineer Cook investigate the matter. Mr. Cook advised that, since the Board refused to accept the Ponderosa Well (which was drilled without benefit of an agreement with the District, not in accordance with District standards and, therefore, unacceptable) John Roth, developer, has sued the well driller, and Mr. Payne, the land owner, has sued Mr. Roth. CONSIDERATION OF $5,500 PAYMENT FOR UPSIZING WATER MAIN CONSTRUCTED BY NORTHBILT ON WEST RIVER STREET I District Counsel advised that the release executed by Glenn McGettigan on behalf of Northbilt has been received. The release, in conjunction with the Bill of Sale and accompanying letter executed by Donald Toomey, accomplish elim- ination of outstanding liens and claims with respect to the Toomey portion of the line, and proper transfer to the District. He recommended that the Board acknowledge the release by motion. I Director Duffy moved, and Director Corbett seconded, that the Board acknow- ledge the release signed by Glenn McGettigan on behalf of Northbilt and in con- junction with Resolution 8139. ROLL CALL: all Directors, aye. SO MOVED. Director Maass moved, and Director Duffy seconded, that the District reim- burse the appropriate parties $5,500 for upsizing the water main constructed by Northbilt. ROLL CALL: all Directors, aye. SO MOVED. TOOMEY - DONNER CREEK MOBILE HOME PARK - WEST RIVER STREET LINE EXTENSION Mr. Cook advised that Northbilt is now ready to comply with all conditions of the use permit for expansion of the Donner Creek Mobile Home Park. CONSIDERATION AND POSSIBLE ACCEPTANCE BY RESOLUTION OF AIRPORT FACILITIES AND NORTHSIDE PUMP STATION District Engineer Cook noted that the punch lists for both the Airport fac- ilities and the Northside facilities have not been completed, and acceptance of the two facilities was not recommended at this time. REVIEW OF PROPOSED WATER USE POLICY; POSSIBLE DIRECTION Note was made of receipt of the draft water use policy prepared by District Engineer and District Counsel. In order that the Board could adequately review the draft, the matter was put over to the next regular meeting. WATER SYSTEM IMPROVEMENTS - PROJECT 79-1 President Huber advised the Board that, since the District Manager would not b« able to attend the Farmers Home Administration loan closing in Saci.imetito on August 11th, she will attend in his place. 8/3/81 pg. 7 After consideration of the proposed resolution authorizing the execution of certain documents required by FmHA Lu effectuate trie loan closing, Director Maass moved that Resolution No. 8161 ba adopted. Director Corbett seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. CIVIL SERVICE/DISCIPLINARY ACTION PROCEDURE This item was put over to the next regular meeting. BOCA - PROSSER HYDROELECTRIC Mention was made of the July 31, 1981, letter from Tudor Engineering Company recommending the District proceed with the FERC license application for Boca and Prosser power plants. After brief discussion, it was decided by the Board that no action should be taken at this time. I SOUTHSIDE SUBSERVICE AREA District Engineer Cook reported that, as of the first of August, there were 55 remaining connections in the Southside Subservice area. LOFTIS INDUSTIRES - POSSIBLE DIRECTION RE CONSUMPTIVE WATER USE/DKVKLUPMKNT AGREEMENT It was the request of Loftis Industries that the Board grant permission to use the Airport Water Transmission Main for consumptive use at the Truckee Tahoe Airport Inn. President Huber advised that a motion was made and passed at the last Board meeting, but since the item was not specifically listed on the agenda for action, it may, in the future, be considered to be an improper action. That motion was as follows: "That the Board authorize consumptive water use off the 14" line to the Loftis Industries' project from the Airport Transmission Line." Director Maass moved that the Board authorize use of consumptive water for the Loftis Development from the 8" line which comes off the 14" line - he in- dicated he would expect the development plans to show this. District Counsel Simon suggested findings pertaining to permitting use of the 14" line on the westerly side of Martis Road, which has a proposed 8" loop and which will eventually extend to Olympic Heights, be prepared. MOTION FAILED FOR LACK OF A SECOND. I Director Duffy indicated he felt granting permission for consumptive water use off the 14" Airport Transmission Line would be a violation of Ordinance No. 8010, and discussion regarding the intent of that Ordinance ensued. Dir- ector Duffy moved that a public hearing be scheduled to consider rescinding Ordinance 8010 in its own right. MOTION FAILED FOR LACK OF A SECOND. After more discussion and a review of Dan Cook's letter to Jim Simon dated July 31, 1981, Director Kuttel moved that the Board adopt the following state- ments contained in that letter as its official stance: It is appropriate that the water system improvement described on the Loftis Industries improvement plans tie directly on to the 14" diameter main joining the Town Tank and the Airport Facilities for the following reasons: 1) the District's master plan calls for a major tie from the Southside of the Truckee River to the Northside reinforcing the Olympic Heights Subsystem; 2) the District filed a request for grant funding of the service area intertie in 1978 which was denied; 3) there remains at this time a need to provide the service area intertie; the environ- mental documents speak specifically to the tie line described above. The pro- posed project will, as part and parcel of the overall development construct and deed to the District 372 feet of the service area intertie; 4) consumptive water and fire flows for the proposed development will come from the service area intertie and not tapping into the 14" but rather come from the delivery system grid; 7) the water service as now shown on the improvement plans is consistent with the Board discussions that may lead a service policy affect- ing other water service requests from the transmission. The appropriate ex- ample has therefore been established. Director Corbett seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. It was mentioned that consumptive use is not to start until Ordinance No. 8010 expires or is rescinded. I 8/3/81 pg. 8 JERRY SMELTZER - POPOVICH AGREEMENT District Counsel Simon advised that he is still in the process of review- ing this matter. I TRUCKEE LAUNDERLAND Based upon review of Walter Sachko's correspondence and information pro- vided by staff, Director Maass moved that the Board deny the request tor a credit to the Truckee Launder land a.-count. Director Kuttel seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. I RESOLUTION GRANTING WILLIAM DEATSCH PERMISSION TO ENCROACH UPON A PUBLIC UTILITY EASEMENT After brief review of the proposed resolution, Director Kuttel moved that the Board adopt Resolution No. 6162 permitting an encroachment on the utility easement between Lots 226 and 2J7 in Tahoe Donner, Unit No. 5, for the exist- ing building. Director Maass seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF A PETITION FOR A REVISED DOMESTIC WATER PERMIT WITH THE STATE DEPARTMENT OK HEALTH SERVICES District Engineer Cook provided an application to be forwarded to the State Health Department covering all of the District's water sources including the Airport Well. When received, the Health Department will rewrite the District's public water purveyor permit. The proposed resolution authorizing the filing of the application was reviewed by the Board. Director Kuttel moved, and Director Corbett seconded, that the Board approve Resolution No. 8163 authorizing the execution and filing of the State Health Department application. ROLL CALL: all Directors, aye. SO MOVED. RATIFICATION OF PRESIDENT'S LETTER TO THE TRUCKEE DONNER RECREATION AND PARK DISTRICT PROHIBITING PARKING IN THE SOUTHSIDE MEADOW AREA Director Maass moved that the Board ratify the President's letter to the Truckee Donner Recreation and Park District prohibiting parking in the South- side Meadow area. Director Corbett seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED. CONSIDERATION OF RESOLUTION ACCEPTING EASEMENT FROM CHARLOTTE 0. HARRIS After a brief review of the proposed resolution authorizing *._, ptance of an easement to access the Donner Lake Substation, Director Maass moved that the Board adopt Resolution No. 8164. Director Corbett seconded the motion. ROLL CALL: Kuttel, abstain; all other Directors, aye. SO MOVED. OFFICE REMODEL CONTRACT I District Engineer Cook presented progress pay estimate #1 for Thomas Mueller Construction Company in the amount of $4,839.22. After review, Director Maass moved that the Board authorize payment. Director Corbett seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. MARTIS VALLEY - REQUEST OF THE COUNTY FOR SPECIFIC PLANNING District Engineer Cook noted that the Board of Supervisors have scheduled discussion regarding specific planning in the Martis Valley area for 1:30 P.M. on August 24, 1981, at the Tahoe Truckee Unified School District conference room. In order that all TDPUD Board members may attend the meeting, Director Maass moved that a special meeting be called to coincide with the Supervisors' meeting. Director Corbett seconded the motion. ALL AYE BY CONSENSUS. SO MOVED. 8/3/81 pg. 9 DISTRICT ENGINEER'S REPORT Truckee Crossroads Mr. Cook advised that he and District Counsel will be meeting with repre- sentatives of the Truckee Crossroads Shopping Center with respect to the water metering problem at 9:00 A.M. on August 4, 1981. Oliver Henrikson - inoperable fire hydrant on West River Street District Manager Holt advised that Mr. Henrikson's fire hydrant is not located on the County right of way, but on his property. District Counsel Simon noted that he has been conferring with Thomas Van Home, Mr. Henrik- son' s attorney, and there is a possibility that Mr. Henrikson will remove the hydrant or cover it in some way. The Board directed that the matter be put over to the next meeting. Senior Citizen Housing The District Engineer advised that he has issued a stop order on all under- ground work for the Senior Citizen Housing project as the subject plans have not yet been approved by his office or the Board. DISTRICT COUNSEL'S REPORT District Counsel Simon had no report to make at this time. CORRESPONDENCE I M. i I ! i tano property After a brief review of the information provided by the General Foreman with respect to providing a 1" witcr service connection to a single family residence with a very large front yard. Director Maass moved that the line extension for water, as well aa electricity, be approved as submitted by the Engineer and Foreman. Director Corbett seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. I LaRoy Carroll After reviewing Mr. Carroll's request for the District to loop a dead end line serving his home in the Gateway area while the hospital loop is still in the construction stage, the Board asked the District Engineer to investigate the matter and report back to them at the next meeting. TTSA Mention was made of the Tahoe Truckee Sanitation Agency negative dec- laration for temporary expansion. LAFCo President Huber asked that necessary action to complete the Martiswoods/ Sierra Pines and Ponderosa Ranchos Annexation proceedings be placed on the August 17th meeting agenda. Roen Construction Company Relating to Project 77-1, construction of the Southside Well No. 2 build- ing, Mr. Cook advised he has written to Roen Construction detailing the re- maining work. Badger Mention was made of the high bill complaint received from Mr. Badger. CLOSED SESSION The Chairman noted that there was no need to hold a Closed Session. I 8/3/81 pg. 10 I ADJOURNMENT By consensus, the meeting was adjourned at 2:07 A.M. TRUCKEE DON'NER PUBLIC UTILITY DISTRICT By (EUtdz c°, tLA~ Roberta C. Huber, President // Susan M. 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