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HomeMy WebLinkAboutMeeting MinREGULAR MEETING August 17, 1981 q« I The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Huber at 7:03 P.M. in the Tahoe Truckee Unified School District Board Room. ROLL CALL: Directors Corbett, Duffy, Kuttel, Maass and Huber were present. EMPLOYEES PRESENT: Susan Craig was present. CONSULTANTS FRESENT: District Counsel Simon was present it the start of the meeting; District Engineer Cook arrived at approximately 7:06 P.M. OTHERS PRESENT: Among those present were Gary Sivley, John Dean, Jurgen Stoll, Richard Racich, Frank Aiello, Patti Ellison, John Avery and Harry Darby. APPROVAL OF MINUTES Director Duffy moved, and Director Corbett seconded, that the minutes of July 6, 1981, be approved. ROLL CALL: Kuttel, abstain; all other Directors, aye. SO MOVED. Director Maass moved, and Director Duffy seconded, that the Board direct the secretary to prepare the minutes of July 14 and July JO, 1981, in final form. ROLL CALL: Kuttel, abstain; all other Directors, aye. SO MOVED. BILLS FOR BOARD APPROVAL I presented. Director Kuttel moved that was seconded by Director Maass. ROLL 1 After appropriate review of the bills the Board authorize payment. The motion CALL: all Directors, aye. SO MOVED. COMMITTEE REPORTS There were no committee reports given .it this time. MANAGER'S REPORT Status report - Southside pump - possible direction Regarding the Southside Complex No. 1 failure, it was District Engineer Cook's opinion that the pump failed on or about August 4th and there was, as a result, a reduction in the total source availability. Southside Well No. 1, he noted, was down for approximately two days before John Avery noticed the source deficiency on the data logger. It was his opinion that the data logger has once again shown its extraordinary benefit to the system operation. As set forth in his memo of August 17th, it was the General Foreman's opinion that the District crew found the Southside pump to be inoperative during a routine check. Dan Cook advised on the interim emergency operating instructions given to staff. Wells A and B are being utilized to their maximum potential and the Airport facility has been utilized as a supplemental source. It was Mr. Cook's recommendation that the Board consider purchasing a line shaft vertical turbine pump at an approximate cost of $15,000. He noted that the budget that was adopted last December contained a line item for unspec- ified repairs and replacement in the amount of $20,000. After due consideration, Director Maass moved that the Board authorize the emergency purchase of a 40 hp line shaft vertical turbine pump for the Southside at an approximate cost of $14,500 plus wiring. Director Corbett seconded the motion. The appropriate resolution is to be prepared (No. 8165). ROLL CALL: all Directors, aye. SO MOVED. After discussion regarding the efficient operation of the system. Director Maass moved that the Board authorize staff and the Engineer to complete the 8/17/81 pg. 1 buck boost work on Prosser Heights and Donner Creek Wells in the amount of approximately $2,000. The motion was seconded by Director Kuttel. ROLL CALL: all Directors, aye. SO MOVED. :AL BUSINESS Aweeka - TDPUD agreement; discussion, possible direction Ed Aweeka was not present in the audience; therefore, the Chairman moved on to the next item. I SPECIAL BUSINLSS Seventh Day Adventist Church project - possible direction Pastor Harry Darby was present at the meeting. It was his request that the PUD allow connection of a fire hydrant to the 14" Airport Water Trans- mission Main and connection to the existing 4" line that crosses his property for consumptive purposes. It was the Board's understanding that the 4" line crossing the Seventh Day Adventist Church property had never been dedicated to, or accepted by, the District. This line (referred to as the "Draney line"), which serves the Draneys and Smyths, and the possibility of upgrading and accepting the line into the District system, as well as the past history of the construction and use, was discussed at length by the Board. The Chairman advised Mr. Darby that his request for a fire hydrant connec- tion to the 14" main would be discussed after the public hearing on the matter (scheduled next on the agenda). PUBLIC HEARING Consideration of ordinance rescinding Ordinance No. 8010 and establishing District policy regarding the Airport Water Transmission Main and service to parcels on Highway 267 I President Huber opened the public hearing regarding the Airport Water Transmission Main and service to parcels on Highway 267 at 7:35 P.M. For the record, Director Maass advised that a meeting was held on August 12, 1981, between the affected property owners, District Engineer Cook, staff, himself and Director Corbett. The property owners indicated their willingness to work towards a specific plan for the area. District Engineer Cook presented a sketch of the drawing that was used as the informational display during the meeting with the property owners which outlined the proposed water lines in the Martis Valley area. Both the Dis- trict Engineer and Richard Racich, who represents several of the concerned property owners, were pleased with the results of the meeting. Mr. Racich indicated the property owners were enthused about working with the District to resolve the problems relating to planned and future development in the Martis Valley area. He will be presenting each owner with a copy of the sketch of the proposed lines, and noted he would be in touch with Mr. Cook within five or six working days. Harry Darby, Pastor of the proposed Seventh Day Adventist Church on High- way 267, stated his willingness to cooperate with the other property owners in working towards a specific plan for the area. District Counsel Simon relayed the concern of Jim Thompson, attorney for Dart Industries, that nothing be done that would upset the terms of the Dart agreements having to do with water. Mr. Simon explained to Mr. Thompson tint the action proposed by the Board would in no way "open the valves" on the water main, and invited his participation. The secretary was asked to pro- vide Mr. Thompson with copies of minutes pertaining to this item, drafts of the proposed ordinance, and a copy of the map prepared by the District En- gineer. I 8/17/81 pg. 2 Director Maass presented the Board with draft #5 of the Ordinance, which was limited to rescinding Ordinance No. 8010, and briefly reviewed a draft resolution calling for meetings to establish a facility use plan for certain parcels on Highway 267. J I It was noted that the Nevada County Board of Supervisors has granted the District's request for agenda time to discuss a specific plan for the subject area, and that other special districts have indicated a general willingness to participate in the resolution of the problem. The resolution, if passed, would call for a series of meetings between the TDPUD, Airport District, Sanitary District, Fire Protection District, repre- sentatives of Placer and Nevada Counties and the California Department of Transportation, in order to develop a specific facility use plan for parcels north of Highway 267, east of Martis Road, to the District boundary, and south of Highway 267, east of the Chapel of the Pines Church, to the District boundary. Passage of the resolution would also provide for a public hearing on a proposed service restriction to the subject area to November 16, 1981. After some discussion, Director Maass moved, and Director Corbett seconded, that the Board adopt Ordinance No. 8113 rescinding Ordinance No. 8010. ROLL CALL: Kuttel, no; all other Directors, aye. SO MOVED. Director Maass moved that the Board close the public hearing. Director Duffy seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. I Director Maass moved that the Board adopt Resolution No. 8166 calling for meetings to establish a facility use plan for certain parcels on Highway 267, that the resolution be published once in the legal section of the Sierra Sun, and that the third "whereas" clause indicate the passage of Ordinance No. 8113. Director Corbett seconded the motion. ROLL CALL: Kuttel, no; all other Directors, aye. SO MOVED. Director Kuttel indicated his "no" vote is because he feels the District Engineer and Manager should be responsible for planning the water distribution system and bringing it to the Board when ready for ap- proval. SPECIAL BUSINESS Seventh Day Adventist Church project - possible direction For the record. Director Maass advised that Louise McCallen was present in the audience. He further noted that Mrs. McCallen purchased a land-locked parcel from Mr. Vind close in proximity to the Seventh Day Adventist Church. She was promised water service by Mr. Vind, Director Maass stated - to date she does not have water but is being charged a water standby fee by the Dis- trict. The Chairman requested that the matter be placed on the next meeting agenda for consideration of a refund by the Board. I Director Maass requested that District Counsel Simon investigate the owner- ship of the private water line allegedly owned by Mr. Vind. Mr. Simon stated he would start at the County level and provide copies of correspondence to Mr. Vind. Pastor Darby advised that he has provided the District with the $500 fee to begin the development agreement process, and indicated his willingness to upgrade the line on his property (273' from front to back). President Huber noted that the District would require that the water line connecting to the 8" line be adequate to serve the other parcels. District Engineer Cook requested he be copied with correspondence to Mr. ->arby Hum the Truckee Fire Protection District respecting the quantity of fire tlow required and advice as to whether or not wate* from the other side of High- way J(,7 would bo agreeable to the Fire District. After some diHcussion, President Huber directed Dan Cook to go forward with •ii,. 1.■'.■•■! ipmont agreement between the DrsUlet and Seventh Day Adventist Church. Mr. Cook noted tint there should be IM combustible material on the Church Mite until fire protnctlon in available; however, foundation work for the pro- ject may be started. 8/17/81 pg. 3 SPECIAL BUSINESS Aweeka - TDPUD agreement; discussion, possible direction Mr. Aweeka was still not present in the audience. District Counsel Simon indicated he is in the process of reviewing the Aweeka - TDPUD agreement, and should be able to report at the next meeting. LAND DECLARED UNNECESSARY FOR DISTRICT USE - REVIEW OF BIDS - POSSIBLE AWARD Two bids were received on the District parcels declared unnecessary for District use - one in the amount of $16,250 on Parcel A, and one in the amount of $12,026 on Parcel J. It was noted that there was one irregularity - a personal check rather than a cashier's check or bid bond was received on Parcel A. I Director Duffy moved that the bid on Parcel J by Jurgen Stoll in the amount of $12,026 be accepted; Counsel is to refer the closing and details to a title company with the District being responsible for the fees incurred. Director Kuttel seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. Regarding the bid by Richard and Fred Baumsteiger in the amount of $16,250 on Parcel A, Director Duffy moved that, as long as the personel check in the ■mount of $1,625 is negotiable, the bid be accepted. Director Corbett sec- o.^ied the motion. ROLL CALL: all Directors, aye. SO MOVED. District Counsel Simon agreed to negotiate the escrow fees with the title company. The Secretary was requested to advise the Baumsteigers of the award. (Mr. Stoll was present in the audience.) TELEMETRY SYSTEM - FOLLOW-UP TO HELMS REPORT - POSSIBLE DIRECTION RE SCHEDULED MAINTENANCE It was noted that a report by the Manager is necessary before further action on this item; therefore, the Chairman tabled the matter to the next regular meeting. REVIEW OF PROPOSED WATER USE POLICY; POSSIBLE DIRECTION With respect to the proposed water use policy, President Huber scheduled a special workshop meeting for 7:00 P.M. on Wednesday, September 16th pending the ability of the General Manager to attend. WATER SYSTEM IMPROVEMENTS - PROJECT 79-1 - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION President Huber noted that, at the loan closing she attended in Sacramento on August 11th, FmHA reiterated that the District should not reimburse the con- tractor for materials not in the ground or paid for. They will be forwarding a written report. District Engineer Cook advised that progress is being made on the 79-1 pro- ject under the strained relationship that now exists between Cook and Associates and the contractor. Several extra items will be performed by Knudsen on a force account basis. Farmers Home Administration suggested to the Chairman that the District re- quest Dana Knudsen to agree to having a local contractor perform any warranty work required. CIVIL SERVICE/DISCIPLINARY ACTION PROCEDURE - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION President Huber tabled this matter to the special workshop meeting scheduled tor September 16th in order to allow Mr. Holt to be present. OFFICE REMODELINU - CONSIDERATION OF CONTRACT CHANGE ORDER After a review of the oORtlact change order for sandblasting, patching and punting the exterior of the warehouse, preparing and painting the exterior of the Southside Well No. 1 building, and installing ■ hollow core wood door to the Bookkeeping Department, Director Haass moved that the Board authorize the President to execute the CCO in the amount of 13,200. It wae noted that I I 8/17/81 P9. 4 ,»" I a lock for the door should be included. Director Kuttel seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. ANNEXATION PROCEEDINGS - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION District Engineer Cook reported that the CSAttl9, Martiswoods/Sierra Pines, and Ponderosa Ranchos annexations are complete as far as the District and County are concerned. At the present time, they have been forwarded to the State Board of Equalization for recording. The Board asked to be advised as to whether or not the customers are now being billed through the District. Dan Cook noted that he would investigate to see if any further action is required by the District; he will provide an up-date at the next meeting. HENRIKSON FIRE HYDRANT The District Engineer advised that, according to both the survey performed by the County and one performed by Raymond Vail and Associates, the unuseable fire hydrant owned by Mr. Henrikson is located on the County right of way. The Chairman indicated she would write a letter to the County requesting its re- moval. In the meantime, Mr. Cook will request the General Foreman to cover the hydrant so that it is not confused with a workable hydrant in the event of a fire. GENE THOMPSON'S REQUEST FOR AN ENCROACHMENT I With respect to the encroachment requested by Gene Thompson, it was noted that, as yet, the District has not received an hold harmless agreement from Mr. Thompson. He is to be advised that if the document is not received prior to the next Board meeting, he will be in violation of encroaching upon the ease- ment. REDWOOD TANK AT NORTHSIDE - CONSIDERATION OF PURCHASE District Engineer Cook strongly recommended the payment of $2,000 to Hood Corporation for the Northside redwood tank as the value of the materials within the tank far exceed that investment. I After brief discussion, Director Maass moved that the Board authorize the purchase of the tank for $2,000. Director Kuttel seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. DISTRICT ENGINEER'S REPORT Senior Citizen Housing - status report - pussible direct um Mr. Cook reported that the Senior Citizen contract drawings are complete and in approvable form. Mr. Aiello today provided the specifications to Cook and Associates. The appropriate insurance certificate has been received by the District; however, the letter of credit has not yet been received. District Counsel and Engineer anticipate that the development agreement will be ready for Board consideration by the September 8th meeting. President Huber advised, for the record, that a meeting was held on August 6th between Supervisor Sutton, the Nevada County Building Department {main office and Truckee branch), Department of Public Works, Cook Associates' rep- resentative, Marge Adkerson of the Truckee Sanitary District, Joe Copeland, Don Delaney and Joe Aguera of the Fire District, Shirley Rosamond, Director, High Sierra Senior Citizens, Frank Aiello and his Engineer, District Counsel Simon and Directors Maass and Huber. Mr. Aiello, developer, was advised at that time cf the various County and District policies to be followed. Dan Cook advised Mr. Aiello of an easement yet to be obtained before off- site construction is started. Mr. Aiello indicated he would proceed with securing the easement. Mart is Valley Substation The possibility of splitting out the site grading for the substation from the rest of the contract was discussed. Since cost of the grading will be 8/17/81 pg. 5 under $4,000, the Board directed District Engineer Cook to proceed. SPECIAL BUSINESS - CONSIDERATION OF DEVELOPMENT AGREEMENT - POSSIBLE DIRECTION LOFTIS 100-UNIT MOTEL Gary Sivley, developer of the 100-unit motel, noted his main concern is having the Board approve the development agreement so thai construction of the project may be started. The Directors, having received a copy - t the draft agreement at the meeting, had not had a chance for review. District Engineer Cook advised that he could foresee no problem with approving the agreement at this time, and, thereafter, Director Duffy moved that the Board recess after the conclusion of the other business on the agenda and take the time to review the agreement. Director Maass seconded the motion. ROLL CALL: Corbett, aye; Duffy, no; Kuttel, aye; Maass, aye; Huber, no. SO MOVED. DISTRICT ENGINEER'S REPORT I status report - possible action Water System Improvements - Project 79-1 and/or direction LaRoy Carroll's request for looped line Mr. Cook presented a proposed contract change order utilizing force account extra work provisions of the contract for the installation of a 2" service con- necting the Gateway line with the newly completed Hospital loop. He indicated improved water service throughout the immediate area would be provided by virtue of the change. The estimated cost was $000. Director Maass moved that the Board authorize the President to execute the change order in the amount of $900. Director Kuttel seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. Airport facilities - Northside Pump Station District Engineer Cook advised that the District is utilizing the Airport facilities to meet near term water source deficiencies. Corrections of the punch list items at the Airport tank, pump, well and booster facility have now been completed and Mr. Cook indicated it would be Ln order for the Dis- trict to consider acceptance of the physical hardware currently in place md in operation. The total system completion is in a protracted state of accept- ance due to interface problems between the communication links and the Autocon telemetry equipment. He did not recommend total acceptance. The Board requested that District Counsel and Engineer prepare the necessary ordinance of acceptance for the Airport faciliteis, and directed that a public- hearing be scheduled for 7:30 P.M. at the September Rth meeting. Dan Cook reported that the work at Notthside is not yet complete. Project 77-1 - Roen Construction Company District Engineer Cook advised he would copy the Board with the letter he forwarded to Roen setting forth the items yet to be completed on Project 77-1. Farmers Home Administration is to be kept informed. Electric facilities fees Mr. Cook noted he will have to meet with the General Manager before he can conclude his investigation respecting the establishment of electric facilities fees. DISTRICT COUNSEL'S REPORT Computer contract negotiations - status report - possible direction District Counsel Simon presented a draft resolution respecting the award of a bid for the purchase of a computer system which the Board directed be prepared. After a brief review. Director Maass moved that the Board adopt Resolution No. 8167 awarding the bid for the purchase of a computer system for the District. Director Corbett seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. I I 8/17/81 pg. 6 I Mr. Simon indicated the contract between the District and Digital should be ready for consideration at the September 8th meeting. The Board directed that the appropriate ordinance be prepared, and that a public hearing on the matter be scheduled for 7:30 P.M. Some discussion ensued regarding the pre-site inspection to be performed by representatives jf Digital - it was decided that the cost of the inspection be included in the contract. If, for some reason, the District does not go through with the purchase, the inspection expenses will be paid by the District. It was noted that any necessary remodeling having to do with the computer installation should be done while the contractor is on site. Popovich - TDPUD agreement - status report - possible direction District Counsel advised that ha La awaiting receipt of an additional agree- ment between the District and Popovich which defines the terms of the original agreement. CORRESPONDENCE Note was made of recent correspondence received from Tudor Engineering, Supervisor Sutton and the IBEW. The Board will discuss Union negotiations at the next regular meeting. PLANNING DEPARTMENT NOTICES President Huber advised there were no Planning Department Notices which needed to be discussed by the Board. • DEVELOPMENT AGREEMENTS Ponderosa Estates The Board requested that Mr. Simon advise John Roth, developer of Ponderosa Estates, that the Board is ready to consider the development agreement. CLOSED SESSION I The Chairman adjourned the meeting to closed session at 10:32 P.M. RETURN TO PUBLIC SESSION President Huber returned the meeting to public session at 12:06 A.M., and advised the audience that personnel and legal matters were discussed during closed session. PERSONNEL President Huber directed Vice President Maass to apprise General Manager Holt what transpired in closed session. The secretary was asked to provide Mr. Simon with a copy of Mr. Holt's employment contract. ROEN LAWSUIT The Chairman authorized District Counsel Simon to defend the District in the Roen lawsuit. GENE THOMPSON'S REQUEST FOR AN ENCROACHMENT The Board asked District Counsel to check on the status of the hold harm- less agreement Mr. Thompson was to have provided. President Huber left the meeting at this point, approximately 12:10 A.M. LOFTIS 100-UNIT MOTEL - CONSIDERATION OF DEVELOPMENT AGREEMENT After a recess during which the Board reviewed the draft development agree- ment between the District and MVI Owners, Inc. (Loftis 100-unit motel), the Board noted several changes to be incorporated in the agreement. Page 2, Facts, No. 3, "District Rule 15 (21?) (Reimbursement)" is to be changed to "District Rule 15..." Page 7, Insurance, District Manager Holt is to advise District 8/17/81 pg. 7 Counsel of the correct policy limits. On Page 8, Inspection of Construction, Nos. 23 and 24, it was noted that General Foreman Slattery, acting under Dis- trict Engineer Cook, will inspect the construction of the electrical distri- bution system. Page 12, Payment of Facilities Fees and Connection Fees, No. 34, is to read, "...which fees total $29,320, representing facilities fees of 527,720 and a connection fee in the sum of Sl,600." On page 15, Reimbursement to Developer, No. 40, the first sentence is to read, "Pursuant to the District's Rule 15 or any..." District Counsel Simon noted that MVI Owners, Inc., will sign as a corpora- tion; also, the three individual share holders, Charles E. Loftis, Richard Muller and Donald Everingham, will sign individually. I Director Corbett moved, and Director Kuttel seconded, that the Board direct the President to sign the document pending the above noted corrections. ROLL CALL: Corbett, aye; Duffy, no; Kuttel, aye; Maass, aye; Huber, absent. SO MOVED. Director Duffy indicated his "no" vote was because he felt the Board should spend mure time reviewing agreements to make sure they are correct. ADJOURNMENT There being •■■ i further business, the meeting was adjourned by the Vice President it 12:40 A.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Roberta C. Huber, President Suaan M. Craig, Deputy District Clerk • I 8/17/81 pq. S /<?- 44- oS /9-44 I 'g-z^o. /4rs. B9S"0^ P.O. 0Oy 04j ->C /J-44-3Z Boy i67i& @cuc /Ms, &**?*— \/4.L ■ U>iCM»rt^ / 9- 44* 37 !</. (-■ LuiUU ,/t>S*4 44- 3& Mooesn- CA- OS35-Z. I '</ - <*4- /3 /772Z ft-rc^y ^f- H- ? hi/ tift 44 - /€> 4* JtJtu k vfatfe- <414% CL^H Aw /fc60? Cou.mSb*-' P.O. Boy ll^S -TGvCKtC' <?m4 Truikt'o, C.i. 'Jii/j-i A. ;-'.i itun Mynoui i'. U. Cox 12U3 Kilwi l<i'.u;li, Ca. 95719