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HomeMy WebLinkAboutMeeting MinSPECIAL MEETING September 16, 1981 jr I I I The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Huber at 7:0J P.M. in the Tahoe Truckee Unified School District Board Room. ROLL CALL: Directors Corbett, Duffy, Kuttel, Maass and Huber were present. EMPLOYEES PRESENT: D. Eugene Holt and Mary Chapman were present. CONSULTANTS PRESENT: District Counsel Simon, Tom Jennings and an inspector from Cook Associates were present. OTHERS PRESENT: No others were present. CLOSED SESSION At 7:03 P.M., the meeting was adjourned to closed session for discussion of legal and personnel matters. RETURN TO PUBLIC SESSION The President returned the meeting to public session at approximately 9:16 P.M., and directed the Manager to take appropriate action. President Huber also directed that the "no overnight parking" signs be removed from the District building. DISCUSSION AND POSSIBLE ACTION RELATING TO CHANGES IN BILLING FORMAT District Manager Holt advised that representatives from Digital are presently visiting the District and consulting with respect to the upcoming conversion. Digital reports that all of their customers use postcard bill- ing. The differences between the presently used mailers and postcards were discussed. Mr. Holt noted there would be an 11.2$ savings per bill mailed. After some discussion. Director Maass moved that the District go to the postcard billing method on a trial basis with the appropriate notice to the public before the change occurs - the Board will review the situation in three to four months. Director Duffy asked to be advised of any customer complaints to this new system, and thereafter seconded the motion. ROLL CALL: all Dir- ectors, aye. SO MOVED. District Counsel Simon noted there is no legal problem in changing the billing format; however, it may have an impact on the water use policy. He asked to review the new billing policy prior to preparing a second draft of the water use policy. Mr. Holt recommended that Mary Chapman, Kay Pomponio and Merrilyn Marsh attend a computer training session for three days in South Carolina - the cost would be approximately $3,000. Director Huber suggested that staff check on Super Saver and Pan-Am rates. CONSIDERATION OF FINANCING FOR COMPUTER PURCHASE General Manager Holt recommended accepting Truckee River Bank's offer for financing the computer purchase. With respect to the transfer of the PUD accounts to Truckee River Bank, the funds would be secured. District Counsel requested that the Board allow his firm to negotiate with Truckee River Bank and review the contract. After consideration, Dir- ector Duffy moved, and Director Corbett seconded, that legal staff be direct- ed to review the contract documents prior to the September 21st Board meeting. Director Kuttel noted he would abstain from voting since he was involved with the Truckee River Bank's organization and is now ■ stockholder. ROLL CALL: Corbett, aye; Duffy, aye; Kuttel , abstain; Maass, aye,- Huber, aye. SO MOVED. 9/16/81 pq. 1 Mr. Simon advised the Board that his firm is a stockholder in the Truckee River Bank; however, he did not foresee any conflict since he does no legal work for the bank. The Board agreed. It was decided that the General Manager and Office Manager should write a letter of appreciation to the Bank of America for their efforts in this matter. District Counsel will prepare an Ordinance authorizing purchase of the Digital computer and financing of the unit through Truckee River Bank for Board consideration at the September 21st meeting. COMPUTER TRAINING The Board noted that, since expenses for the training would be less than $4,000, the Manager should make the appropriate decision. (Digital Computer training session in Columbia, South Carolina for Mary Chapman, Kay Pomponio, and Merrilyn Marsh.) REVIEW OF ELECTRIC FACILITIES FEES, POSSIBLE DIRECTION District Manager Holt noted that he provided the Board with copies of R. W. Beck and Associates' Financial Study (prepared in 1978). The study, he advised, addresses the fact that the PUD is eligible over the next ten year period for 70% of construction funds through the REA. President Huber advised that, according to REA representatives, only a very small portion of the District is eligible for REA funds. Mr. Holt spoke about bond issues, rate increases, financing over a 25-year period, Beck's long-range plan, and the fact that most other util- ities do not charge electric facilities fees. The Board agreed with Mr. Holt's suggestion to review the Beck Financial Study. TELEMETRY SYSTEM - FOLLOW-UP TO HELMS REPORT - POSSIBLE DIRECTION RE SCHEDULED MAINTENANCE ON WATER SYSTEM District Manager Holt requested that, since the District Engineer's input is necessary with respect to this item, the matter be put over. REVIEW OF PROPOSED WATER USE POLICY; POSSIBLE DIRECTION District Counsel stated that he anticipated some report from the Manager regarding the employees suggested changes in the proposed water use policy. Cook Associates' input was considered prior to Mr. Simon's first draft of the proposed policy, he noted. Discussion ensued relative to the fact that the Manager, District Counsel and the District Engineer received copies of the draft with the employees' comments and the Board did not. Thereafter, Director Maass requested that the Board adjourn to closed session. CLOSED SESSION The Board adjourned to closed session at 10:18 P.M. for the purpose of discussing personnel matters. I I RETURN TO PUBLIC SESSION The President reconvened the meeting to public session at 10:28 P.M. GENERAL MANAGER - MEDICAL RELEASE TO RETURN TO WORK I Director Kuttel moved that the Board request a medical report and/or release allowing him to return to work. MOTION DIED FOR LACK OF A SECOND. Director Maass noted that direction was given in closed session. Pres- ident Huber advised that it was the Board's concern that, in Mr. Holt's physician's opinion, he is capable of resuming whatever duties he is capable of resuming. Director Duffy noted he would now second Director Kuttel's motion to request a medical release allowing Mr. Holt to resume his duties. ROLL CALL: 9/16/81 pg. 2 I all Directors, aye. SO MOVED. Mr. Holt advised it would be about a week before he would be seeing his physician, but would obtain a release at that time. f I Director Kuttel moved that the Board direct the General Manager to return salaries received (for the period of his illness) in accordance with Ordinance No. 8108. After some discussion, Legal Counsel recommended that the Board adopt the proposed ordinance clarifying compensation paid to the General Man- ager. Such ordinance will be discussed at public hearing at the September Jlst meeting. Director Maass seconded the motion and stated that he intends to vote "no" - his reason being that he would like to see the motion, made, seconded and killed. ROLL CALL: Corbett, no; Kuttel, aye; Duffy, no; Maass, no; Huber, no, MOTION DIED. REVIEW OF PROPOSED WATER RULES AND REGULATIONS District Counsel Simon noted that, since the Board has not received a copy of the draft rules and regulations including the employees' comments, it would be difficult to discuss the matter. Director Duffy moved that the Board direct Mr. Holt to submit the proposed rules to all employees and other persons within the District that he feels should have input. Thereafter, he and District Counsel are to streamline the draft and present to the Board for consideration at the October 5th meeting. Director Corbett seconded the motion. District Counsel noted that Mr. Holt will be reviewing the draft to see that Federal Regulations are met. Mr. Simon requested that Directors having input contact him prior to the second draft being prepared. After some discussion, the motion made by Director Duffy and seconded by Director Corbett was withdrawn. I President Huber directed that the General Manager advise when the Water Rules and Regulations should be placed back on the agenda. ADJOURNMENT Director Maass moved that the meeting be adjourned, at 10:5:2 P.M. SO MOVED by consensus TRUCKLE DONNER PUBLIC UTILITY DISTRICT *<*fcil*3b c JLM^ President Susan M. Craig, Deputy DLst^fct Clerk ^ 9/16/81 pg. 3