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HomeMy WebLinkAboutMeeting minREGULAR MEETING October 5, 1981 V I I The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by Vice President Maass at 7:03 P.M. in the Tahoe Truckee Unified School District Board room. ROLL CALL: Directors Corbett, Duffy and Maass were present at the start of the meeting. Director Huber arrived at 8:07 P.M.; Director Kuttel arrived at 10:40 P.M. EMPLOYEES PRESENT D. Eugene Holt, Mary Chapman and Susan Craig were present. CONSULTANTS PRESENT: District Counsel Simon and District Engineer Cook were present. OTHERS PRESENT: Among those present were Cheryl Pearson, Jerry Sassarini, Richard Racich, John Avery, and Mr. and Mrs. Ron Monson. APPROVAL OF MINUTES Director Duffy moved, and Director Corbett seconded, that the minutes of August 17 and August 24, 1981, be approved in final form. ROLL CALL: Huber and Kuttel, absent; all other Directors, aye. SO MOVED. STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL Manager Holt advised that the $9,488.14 bill from DSC Roadside Service was for vehicle repairs on the line truck. The hi-ranger bucket truck, he noted, has been delivered to Dixon for repair. At the next meeting Mr. Holt will make a "transportation report." Upon reviewing the statement from Hood Corporation, it was noted that the District agreed to pay $2,000 for purchase of the redwood tank at Northside - $408.09, money owed contractor on claim, should be deducted from the SAD#5 as- sessment district funds retained by the County. District Engineer Cook explained the Southern Pacific charge for water line lease. Director Corbett moved that the Board approve payment on the bills sub- mitted with the exception of $408,09 to Hood Corporation. Director Duffy seconded the motion. ROLL CALL: Huber and Kuttel, absent; all other Directors, aye. SO MOVED. COMMITTEE REPORTS There were no committee reports. MANAGER'S REPORT BOCA/PROSSER HYDROELECTRIC PROJECTS I Mr. Holt noted that a contract for a Department of Energy loan has been received by the District. The $45,000 for a feasibility study would be a grant if it is not feasible to develop; if the projects are developed by the TDPUD, it would be a loan repayable when construction begins. He advised that some developers build and develop generation facilities and thereafter lease them to utilities. If the District chooses to let someone build and develop for lease to the PUD, the developer would assume the loan for the feasibility study. After consideration. Director Duffy moved that the Department of Energy request for a grant in the amount of $45,000 for a feasibility study on the Boca/Prosser hydro projects be executed. Director Corbett seconded the motion. ROLL CALL: Corbett, aye; Duffy, aye; Kuttel, absent; Huber, absent; Maass, aye. SO MOVED. CONSIDERATION OF ACCEPTIN C.E.C. GRANT TO FINANCE HOME ENERGY AUDIT PROGRAM The General Manager explained that the Home Energy Audit Program sponsored by the California Energy Commission is a physical inspection and technical study of home energy conservation measures that can be taken to cut heat and 10/5/81 pg. 1 energy loss. The C.E.C. grant would go towards a public information program and a number of audits conducted at a proposed cost of $1-5 per audit. Mr. Holt advised the Board of a unit which could be used with hot water heaters resulting in a 60% to 65% savings in customers hot water bills. He suggested that this conservation measure be promoted in conjunction with the Energy Audit Program. The Board directed that Mr. Holt contact the representatives from the California Energy Commission and request a presentation at the next Board meeting. REQUEST FOR CLARIFICATION RE TRANSFER OF PAYROLL ACCOUNT TO TRUCKEE RIVER BANK The General Manager explained that, at the last meeting, the Board auth- orized that the General Fund be transferred to the Truckee River Bank. Trans- fer of the Payroll Account was discussed, but no specific direction was given. After brief discussion, Director Corbett moved that the Board authorize transfer of the Payroll Account to the Truckee River Bank. Director Duffy seconded the motion. ROLL CALL: Huber and Kuttel, absent; all other Direc- tors, aye. SO MOVED. CENTRAL BANK'S REQUEST TO WAIVE THE FIRST $100,000 OF COLLATERAL ON SAVINGS AND PUBLIC TIME DEPOSITS I Mr. Holt presented Central Bank's request that the District waive the first $100,000 of collateral on savings and public time deposits. The Board consider- ed the matter and, thereafter, Director Corbett moved that the Board authorize the Treasurer to execute the Central Bank waiver form. Director Duffy seconded the motion. ROLL CALL: Huber and Kuttel, absent; all other Directors, aye. SO MOVED. PUBLIC HEARING CONSIDERATION OF ORDINANCE ACCEPTING THE NORTHSIDE BOOSTER Vice President Maass opened the public hearing respecting acceptance of the Northside Booster at 7:32 P.M. There being no member of the audience wishing to comment, the public hearing was then closed. I District Engineer Cook noted that a certificate discharging and releasing the lien filed by Mountain Electric has been received by the District. Director Duffy moved, and Director Corbett seconded, that the Board adopt Ordinance No. 8116 ordaining the acceptance of water distribution system ele- ments comprised of the Northside Booster Station and related facilities as constructed by Dart Resorts. The third enactment clause should read, "thirty days" rather than, "thirty-five days." ROLL CALL: Huber and Kuttel, absent; all other Directors, aye. SO MOVED. PUBLIC HEARING CONSIDERATION OF ORDINANCE REGARDING COMPENSATION FOR THE GENERAL MANAGER The public hearing regarding compensation for the General Manager was opened at 7:34 P.M. and immediately closed since there were no questions or comments from the audience. District Counsel Simon advised that the fourth whereas clause should be changed from, "California Public Utility Code Section 16112" to "Cal- ifornia Public Utility District Act." Director Corbett moved, and Director Duffy seconded, that the Board adopt Ordinance No. 8117 regarding compensation for the General Manager. ROLL CALL: Huber and Kuttel, absent; all other Director*, aye. SO MOVED. I MARTIS VALLEY SUBSTATION - PRESENTATION RESOLUTION APPROVING SPECIFICATIONS AND MERRIMAN; CONSIDERATION OF J A CALL TOR" BIDS Ken Merriman of R. W. Beck and Associates was present and advised the Board of Beck's desire to assist the District in developing ■ trouble-free, 10/5/81 pg. 2 V I easily maintained, expandable substation taking appearance and aesthetics into consideration. Mr. Merriman presented a layout showing the proposed plan and a possible substation plan. Accessability, cut and fill balance, site work, various methods of laying the foundation, and the present bidding "climate" were discussed. Possible revisions to the specifications to effect- uate cost savings were addressed. The Board decided to eliminate the paved substation access road resulting in a reduction in the cost. District Engineer Cook noted that the PCB issue brought up by the State Water Quality Control Board, Lahontan Region, has been resolved. Lahontan is now requiring a containment vessel and absorbtion filters to protect against oil spills. The applicable addendum to the specifications must be provided to the SWQCB in order to gain its approval. Mr. Merriman was directed to pre- pare the necessary addendum. At this point in the meeting, President Huber arrived - approxin 8:07 P.M. itely The Board determined that the bid opening should be scheduled ia\ Wed- nesday, November 25, 1981, at 2:00 P.M. Consideration oi the recommendation and possible award shall be placed on the December 7th meeting agenda. Director Maass moved, and Director Corbett seconded, that the Board adopt Resolution No. 8171 approving specifications and calling for bids on the con- struction ot the Martis Valley Substation, and direct R. W. Beck and Associates to prepare the necessary addendums prior to distributing the contr let documents. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. I Installation of feeder lines from the new substation to the TTSA lines and southerly to Highway 267 were briefly discussed - the expense and en- vironmental concerns were mentioned. Thereafter, Director Maass moved that the Board authorize R. W. Beck and Associates to prepare the appropriate doc- uments for the construction of feeder lines to the TTSA lines and southerly to Highway 267. Director Duffy seconded the motion. ROLL CALL: Kuttel, ab- sent; all other Directors, aye. SO MOVED. Director Maass moved, and Director Duffy seconded, that the Board auth- orize District Engineer Cook to prepare an environmental assessment respecting the feeder lines and necessary river crossing in conjunction with R. W. Beck and Associates. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. COACHLAND MOBILE HOME PARK/ED AWEEKA - DISCUSSION AND CONSIDERATION 01- OF INDEMNITY AGREEMENT RE FIRE HYDRANT MAINTENANCE JCL'l'TANCE District Engineer Cook advised th.it, at the present time, a pressure reducing valve and master meter is being installed at the entrance to Coach- land. This will allow the District to be aware of the total gallonage used by the mobile home park. Concerns regarding the possibility of water being drawn from fire hydrants located within the park were discussed. I The draft agreement relative to fire hydrant maintenance and indemnity between Coachland and the PUD was reviewed and the following amendments decided upon: 1) Page 1, first paragraph, the Aweeka family trust is to be inserted as owner. The words, "fire protection system," are to be changed to, "fire hydrants, water lines, pipes and valves." Paragraph two, page 1, is to include the number of fire hydrants located within the boundaries of Coachland, and is to make note of the fact that an inspection was made on September 24, l'JHl; the measured fire flow is less than that required by the Truckee Fire Protection District. District Counsel Simon suggested that the Fire District sign the consent form prior to the District entering into the agreement. The Board directed that the matter be placed on the October 19th agenda for consideration MARK STARRITT/TDPUD DEVELOPMENT A .HIKMENT - STATUS REPORT; DIRECTION RE PROVISION OF TEMP' +APY I OWER Mark Start Ltt Sierra Meadow;, arid, the District. He a. dvised that he is developing ai\ apartment complex in i date, hi-, been unable to obtain temporary power from iti-.l hL. i iii fees for temporary service in August, and 10/5/81 pq. J referred the Board to action taken at the September 8th meeting which allowed for this service while in the development agreement process with the District. Mr. Starritt expressed his displeasure regarding the District's policy - that, because of the existing deficience in the Southside, water fees be paid prior to the temporary power connection. After hearing Mr. Starritt's complaints, Director Maass moved that the Board reaffirm its present policy that, prior to temporary power being provided, all electric and water fees be paid. He clarified that temporary power can be provided during the development agreement process as long as the appropriate fees are paid. Director Corbett seconded the motion. ROLL CALL: Kuttel, absent; Duffy, no; all other Directors, aye. SO MOVED. Director Duffy's "no" vote, he stated, was because he felt there should be a separate accounting for temporary power - an individual should not have to pay for facilities he is not going to use for some time. The General Manager was directed to investigate the matter and determine why the $350 paid by Mr. Starritt for a temporary power connection was not returned when service was refused. SEVENTH DAY ADVENTIST CHURCH - REVIEW OF DRAFT DEVELOPMENT AGREEMENT - POSSIBLE DIRECTION The draft development agreement between the PUD and Nevada-Utah Associa- tion of Seventh Day Advent lists prepared by District Counsel was reviewed by the Board. After discussion, several points Were clarified at the request of Pastor Darby. Mr. Simon noted he would insert the owner of the real property, parcel number, and necessary figures in the final agreement. Thereafter, Director Maass moved that the Board authorize the President to execute the development agreement between the District and Seventh Day Adventist Church. Director Corbett seconded the motion. ROLL CALL: Kuttel, absent; ill other Directors, aye. SO MOVED. REQUEST BY RICHARD RACICI1 TO DISCUSS FACILITIES USE PLANNING IN THE MARTIS VALLEY AREA Richard Racich, representing individuals in the Martis Valley trea con- cerned with facilities use planninq, noted the group had nothing new to report at this time. Mr. Cook advised that the draft facilities use plan will be pre- sented to the Board at the October l')th meeting. I I RACICI1 REQUEST FOR ANNEXATION Mr. Racich stated that he would like to initiate annexation pr ceediiigs for his parcel located in Martis Valley (partially in Placer County). The Board directed the District Engineer to prepare the necessary paperwork for consideration at the next regular meeting. OFFICE REMODELING - APPROVAL OF PROGRESS PAYMENT - CONSIDERATION OF CONTRACT CHANGE ORDERS District Engineer Cook presented Progress Pay Estimate No. 3 for con- sideration by the Board. After expressing their pleasure with the contractor's work, Director Maass moved that the Board approve payment to Thomas Mueller in the amount of $27,697. Director Duffy seconded the motion. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. AUTHORIZATION TO WRITE OFF CERTAIN ACCOUNTS OVER SIX MONTHS OLD The Board reviewed the listing of accounts at least six months old which staff recommends writing off. After consideration, Director Maass moved that the accounts submitted be written off in accordance with Board policy. Director Corbett seconded the motion. ROLL CALL: Kuttel, ibsent; all other Directors, aye. SO MOVED. I WATER DEPARTMENT RULES AND REGULATIONS - REVIEW AND POSSIBLE DIRECTION District Manager Holt advised that comments to the dt aft Water Department rules and regulations are still being solicited from the involved employees. When received, he will meet and review the document with Mr. Simon. There- after, District Counsel will prepare a second draft including the appropriate 10/5/81 pg. 4 I amendments and provide copies to the Directors Eor review at the October 19th meeting. REQUEST BY RICHARD RACICH TO PRESENT SOLAR WATER HEATING PROGRAM TO THE DISTRICT - BOARD CONSIDERATION Richard Racich presented Information on solar collector and hot water systems to the Board, and discussed the possibility of establishing a solar utility program. Since the Board expressed interest, Mr. Racich indicated he would prepare a specific proposal for consideration by the Board at a later date. CONSIDERATION OF RESOLUTION AUTHORIZING PRESIDENT TO EXECUTE QUITCLAIM DEED TO ROMAN CATHOLIC BISHOP OF SACRAMENTO District Counsel advised that the quitclaim deed is incorrect - it should address an easement crossing the property according to advice from Ed Ogden of Inter County Title Company. After investigation, if necessary, Mr. Simon will prepare an amended deed for consideration by the Board at the October 10th meeting. AUTHORIZATION FOR TREASURER TO EXECUTE FmHA FIRST SUPPLEMENTAL TREASURER'S RECEIPT After review of the First Supplemental Treasurer's Receipt for the second FmHA advance (in the amount of $180,000) Director Maass moved that the Treasurer be authorized to execute the receipt when appropriate. Director Corbett sec- onded the motion. ROLL CALL: Kultel, absent; all other Directors, aye. SO MOVED. I WELLS A AND B - REPORT BY COUNSEL - POSSIBLE DIRECTION District Counsel asked that this matter be continued to the next regular meeting as he had not had an opportunity to review the agreement pertaining to Wells A and B. DIRECTION RE WEST RIVER STREET ASSESSMENT DISTRICT BOND CALLS It was noted that there has been no subsequent prepayment of assessments since the last bond call. Two parcels are presently delinquent in their as- sessment payments, however. Director Maass moved that the Board authorize Counsel to send the appropriate letters. SO MOVED BY CONSENSUS. DISTRICT ENGINEER'S REPORT I Senior Citizen Housing - status report District Engineer Cook advised that construction of the Senior Citizen Housing project is under way - a decision is to the widening of the road hag not been reached as yet. Project 79-1 Mr. Cook presented Progress Pay Estimate No. 4 for the water system im- provements. He noted that, excluding the electrical work, the project is approximately 86% complete. The electrical items are scheduled to be deliver- ed to the job site on October 0th. He estimated that, by the last Week in October, electrical items will be operational and going through the debugging process. Director Maass moved, and Director Duffy seconded, that the Board approve payment to Dana Knudsen in the amcint of $72,212.95 - Progress Pay Estimate No. 4. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. TTSA monitoring well The District Engineer advised that the TTSA monitoring Well drilling, testing and sampling have been completed. Martiswoods Estates - Prosser Woods Mr. Cook noted that the project site has been cleared and is ready t t underground installations. Construction will probably not begin until the 10/5/81 pg. 5 spring. He noted the same is true of Prosser Woods. Loftis 100-unit motel The District Engineer stated that the Loftis - TDPUD agreement has been signed by the principals involved and will be delivered to District Counsel soon. DISTRICT COUNSEL'S REPORT Mr. Simon advised that the development agreement between the District and Ponderosa Palisades Duplexes has been prepared and is ready for Board consideration at the October 19th meeting. I With respect to the Morimoto Apartments and Gold Town, District Engineer Cook noted he has forwarded a letter to the respective representatives advis- ing that the PUD will require a development agreement prior to construction. CORRESPONDENCE KTRT contract Having been approved at a previous meeting, President Huber presented the fully executed contract between the PUD and KTRT for radio advertising. Employee Seminars District Manager Holt withdrew the request for employees to attend the microfilm seminar at this time. With respect to the Engineering Seminar put on by the Northwest Public Power Association and the Customer Relations Seminar, Director Maass moved that the E srd authorize payment of expenses. Director Corbett seconded the motion. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. The Board was in general agreement that the Manager should make deci- sions as to seminar attendance and payment of expenses. A review of the pertinent resolution shall be placed on the next meeting agenda for review. Arthur Andersen - quarterly financial review Mention was m.ide of Richard Blumanfeld's letter with respect to the quarterly financial review. McDonough 1 e* tgr re Roen Note was made that a copy of the letter from Martin McDonough to Royal Globe Inusranco respecting the Roen matter had been received. Pat Sutton's letter of October 5, 198] I President Huber requested that a review of Supervisor Sutton's memorandum of October 5th be placed on the next meeting agenda. THOMPSON REQUEST FOR ENCROACHMENT District Counsel Simon advised he has requested the Thompson's attorney to prepare the appropriate documents to protect the District in the event the encroachment onto the easement is permitted. District Manager Holt was directed to investigate and make certain the Thompsons have stopped work on their project. I FHK TRUCKEE CORSSROADS With respect to the overhead water lines in the small shops at Truckee Crossroads, District Engineer Cook was asked to comment in the October 19th Engineer's Report. 10/5/81 pg. 6 PLANNING DEPARTMENT NOTICES I Mention was made of Mark Starritt's request for a conversion from ap fitments to condominiums for existing units on Martis Valley Drive in Sierra Meadows. District Engineer Cook advised he had responded appropriately on behalf of the District. MANAGER'S REPORT New billing policy The District Manager briefly reviewed the proposed billing policy cover- ing deposits, billing, termination for nonpayment, and final notice with the Board. It was noted that these regulations will have to be incorporated into the proposed Water Department rules and regulations, and also into the handout prepared for customers. At this point in the meeting, Director Kuttel arrived - 10:40 P.M. Mary Chapman, Office Manager, requested that Resolution No. 7756 (col- lection procedures) be amended so that the two phone calls prior to termina- tion of service are no longer required, and that the required certified letter be replaced by a letter mailed first class. This would result in a great labor and cost savings, she stated. After some discussion, the Board asked District Counsel to review the billing policy, make the appropriate adjustments, and incorporate it into the proposed Water Department rules and regulations for review at the October 19th meeting. CLOSED SESSION I The Chairman adjourned the meeting to closed session at 11:05 P.M. RETURN TO PUBLIC SESSION At 11:31 P.M. public session was reconvened. President Huber advised that the Roen litigation and possible settlement, Thompson encroachment, and vacation and sick leave for General Manager Holt were discussed. GENERAL MANAGER COMPENSATION By consensus, the Board directed that future vacation and sick time ac- crued by General Manager Holt be debited until time off for his recent illness has been made up. ADJOURNMENT By consensus, the meeting was adjourned at 11:32 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT ByfiAS, C.u^M^ President I V— ^ *-^2*=»~ ^y j^ Susan M. Craig, Deputy DiityptCt Clerk 10/5/81 pg. 7