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HomeMy WebLinkAboutMeeting MinREGULAR MEETING October 19, 1981 I The regular meeting of the Board of Directors of the Truckee Dormer Public Utility District was called to order by President Huber .it 7:01 P.M. in the Tahoe Truckee Unified School District Board room. ROLL CALL,: Directors Corbett, Duffy, Kuttel, Maass and Huber were present. CONSULTANTS PRESENT: District Engineer Cook and District Counsel Simon were present. EMPLOYEES PRESENT: D. Eugene Holt and Susan Craig were present. OTHERS PRESENT: Among those present in the audience were Ron Monson, Kenneth Peters, representatives of C. P. National, John Avery, Mira Shea, Don Casler, Pam Crone, Thomas Mueller and several Tahoe Truckee High School students. APPROVAL OF MINUTES I With respect to the minutes of September 8, 1981, the Board considered Ed Aweeka's request for the inclusion of a verbatim transcript of the discussion held between him and District Engineer Cook. The Board noted it does not sub- scribe to verbatim minutes, and asked that Mr. Aweeka be advised of his right to listen to the tapes and prepare a written transcript. Thereafter, Director Maass moved that the secretary be directed to place the minutes oi September 8th in final form as drafted. Director Corbett seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. Director Duffy moved, and Director Kuttel seconded, that the minutes of the 1:30 P.M. special meeting held on September 16th be placed in final form as drafted. ROLL CALL: all Directors, aye. SO MOVED. BILL FOR BOARD APPROVAL The Squaw Valley USA Travel bill for computer school attendance was briefly reviewed. Director Corbett moved, and Director Maass seconded, that the payment be approved. ROLL CALL: all Directors, aye. SO MOVED. I COMMITTEE REPORTS FmHA Project 79-1 - water system improvements Director Duffy reported that he today met with representatives of the Farmers Home Administration in Sacramento for the purpose of receiving the second advance for Project 79-1 in the amount of $180,000. He reported FmHA personnel advised that the District should expedite completion of Project 77-1 as soon as possible since it is related directly to Project 79-1. He also mentioned a request for an additional $25,000 in funding which was received by the FmHA. District Engineer Cook was asked to investigate this matter. MANAGER'S REPORT Transportation Report District Manager Holt advised that Bruce Grow, Foreman of Technical Ser- vices, prepared vehicle reports on all Ditrict vehicles - Units 1 through 24 - and copied each of the Directors. Report on Thompson encroachment Mr. Holt advised that he and the General Foreman made an inspection of the Thompson property last week and found the garage to be complete. He noted the clearance on the low end of the garage (between the structure and power lines) is between 5 and 6 feet - clearance on the high end is between 10 and 12 feet. Mr. Holt indicated he thought a hold-harmless certificate would adequately protect the District against liability. 10/19/81 pg. 1 Status report - surplus equipment and materials No report was given on this item. Status report - emergency generator The General Manager advised that no surplus government generators in a size that would fit the District's needs are available at this time, He will proceed with obtaining current prices for an emergency generator. Status report - civil service/disciplinary action procedure Mr. Holt advised that the Office Manager has been out of town attending the computer training session; therefore, work on this item has not progress- ed. I Report on summer working hour time change Mr. Holt reported that the District has reverted to winter hours. He indicated he felt the summer time change, as a whole, worked well, the only difficulty being individual time scheduling. SPECIAL BUSINESS - HOME ENERGY AUDIT PROGRAM - PRESENTATION BY C. P. NATIONAL CONSIDERATION OF GRANT FROM THE CALIFORNIA ENERGY COMMISSION Joe Sharp, Senior Utility Manager, Philip Carmen, General Manager, and Elizabeth Campbell, Energy Auditor and Inspector, representing C. P. National, were present in the audience. Mi-. Sharp presented the Board with their resi- dential conservation service energy audit proposal which addressed energy analysis, marketing, record keeping and reporting, budget and billing pro- cedure, length of the program, future potential, insurance, and fair employment practice. Also presented to the Board were conservation pamphlets, samples of customer announcements and notifications. Briefly mentioned during discussion of the home energy audit program was the California Energy Commission requirement that District participants be residents of all-electric homes. Mr. Sharp noted that C. P. National does have a loan program, and also advised that rural loans may be available through the Farmers Home Administration. I Mr. Holt advised that he is in the process of preparing a budget for audit- ing costs as required by the California Energy Commission prior to thier con- sideration of a grant. Director Corbett suggested that the District charge customers a $15 audit- ing fee which would be refundable if they entered the program. The Board seem- ed to agree that this proposal was worth consideration. After some discussion, the Chairman directed that Mr. Holt submit the pro- posed budget to the California Energy Commission - if approved by the CEC, this matter is to be placed on the next meeting agenda for direction or action. Mr. Sharp of C. P. National advised he would gather all necessary data prior to the November 2nd meeting. SOLAR UTILITY PROGRAM PRESENTATION BY RICHARD RACICH - CONSIDERATION AND POSSIBLE DIRECTION AND/OR ACTION The Chairman noted that Richard Racich was not present in the audience and, therefore, put the matter over. COACHLAND MOBILE HOME PARK/ED AWEEKA - DISCUSSION AND CONSIDERATION OF FIRE HYDRANT/INDEMNITY AGREEMENT District Counsel Simon advised that Ed Aweeka would soon be appearing before the Truckee Fire Protection District to request its consent to the tire hydrmt igreement. When the Fire District has granted its consent, the matter will come before the PUD Board for consideration. I 10/19/81 pg. 2 CONSIDERATION OF DEVELOPMENT AGREEMENTS - PONDEROSA PALISADES DUPLEXES - PONDEROSA RANCHOS No representatives of the developers being present, both these matters were put over to the next meeting agenda. LOFTIS 100-UNIT MOTEL - DEVELOPMENT AGREEMENT IV I District Counsel advised that, as yet, he has had no response to his letter re execution of the development agreement by the principals involved. Director Maass ncted that the subject property is up for sale at public auction - Putnam and Associates of Yuba City are handling the sale. After some discussion, Director Maass moved that the Board authorize Mr. Simon to notify the appropriate parties that authorization for the District President to execute the development agreement may be withdrawn if it is not properly executed by the principals and received by the District within ten days. Director Duffy seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. OFFICE REMODELING - CONSIDERATION OF CONTRACT CHANGE ORDERS AND PROGRESS PAY- MENT - DETERMINATION AS TO STYLE OF DISTRICT SIGN District Engineer Cook noted that no progress payment is due at this time. Pan Crone, hired by remodeling contractor Thomas Mueller, was present in the audience and asked for direction as to the type of lettering, style and colors ta be used for the exterior District sign. Discussion of the various possibilities ensued. President lluber left the meeting at this point - approx- imately 8:04 P.M. I Director Haass moved that the District select a carved sign (with recessed background) and that staff and consultants work out the other details. Director Duffy seconded the motion. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. The Board considered the proposed change in the Customer Service area which would relocate the support and give additional space. Mr. Cook stated he would provide drawings, if approved, to the contractor, and estimated the cost to be in the vicinity of $1,500. Director Duffy moved that the Board direct the Engineer to take control of the situation (change in Customer Service area) and work out the arrange- ments with the contractor for an amount not to exceed $5,000. Director Kuttel seconded the motion. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. Tom Mueller made inquiry as to whether or not the men's room should be painted at a cost of $200, and regarding installation of baseboard in the car- peted areas. Director Duffy moved, and Director Corbett seconded the motion, that District Engineer Cook provide direction to the contractor. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. BILLING POLICY - REVIEW AND POSSIBLE DIRECTION I The General Manager spoke generally of the necessity to adopt the Water Department rules and regulations, and the condensed rules for handout to the customers relative to deposits, billing, and termination of service for non- payment. Mr. Holt advised that billing on the new computer will commence in November and run parallel with the present computer. It will be necessary to make decisions with respect to the billing policy payment due date, late pay- ment charges and ■ discount for early payment prior to printing the new post- card bills. Director Maass noted that the new policies will have to be adopt- ed by ordinance. At tcr some out the specific the applicable C October J6th. C together tu prep t .lit ilon, it w< iu new p< 11 : 1 tint to hold a workshop meeting to work set a public hearing to consider scheduled for 7:30 P.M. on Monday, District Counsel and Mr. Holt work 1 malice. 10/19/81 p<j. 3 COMPUTER INSTALLATION - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION Mr. Holt advised the Board that the computer arrived last week - hookup and testing will begin on October 20th; general employee training will start towards the end of next week. He recommended the purchase of a "burster" for separating the computer sheets and postcard bills at an approximate cost of $3,735. Director Duffy reminded the Board that it only agreed to the postcard billing method on a trial basis, and suggested purchase of the burster be de- layed until after a definite decision has been made. After some discussion, Director Corbett moved that Mr. Holt be authorized to purchase the burster. Director Kuttel seconded the motion. ROLL CALL: Corbett, aye; Duffy, no; Kuttel, aye; Huber, absent; Maass, aye. SO MOVED. I CONSIDERATION OF RESOLUTION AUTHORIZING PRESIDENT TO EXECUTE QUITCLAIM DEED TO ROMAN CATHOLIC BISHOP OF SACRAMENTO (SAD#5) With respect to an existing power line easement to the subject parcel from a southerly direction, District Engineer Cook advised it is no longer necessary. The power line served the pump - the pump has been removed. After due consideration, Director Duffy moved that the Board adopt Reso- lution No. 8172 authorizing the execution of a quitclaim deed to the Roman Catholic Bishop of Sacramento (SAD#5). The motion was duly seconded. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. WELLS A AND B - REPORT BY COUNSEL POSSIBLE DIRECTION With respect to the agreement between the District and Dart pertaining to Wells A and B, District Counsel noted the title to the property is to remain with Dart. He further noted the agreement has expired thus relieving the Dis- trict of maintenance responsibilities. After some discussion, the Board directed Mr. Simon to contact Don Strand and Sid Karsh of Dart Industries re the possibility of Dart deeding the prop- erty to the District. I CONSIDERATION OF DEVELOPMENT AGREEMENT PONDEROSA RANCIIOS The Board, Mr. Simon and Don Casler reviewed the draft development agree- ment between the District and Mr. Casler and noted the following additions and/or changes: Page 1, No. 1, all owners are to be included, "Nevada" is to be changed to "Placer," and the AP No. is to be included. No. 2, the word "pumps" is to be removed - "69 residential lots" is to be inserted. Page 3, No. 8, shall read as follows, "...pay to the District the sum of $41,400 rep- resenting a facilities fee, and the sum of $27,600 representing a connection fee, as described in paragraph 34 below, together with the plan-check fee in the sum of $1,950." Page 11, No. 34 shall read as follows, "... which fees total $70,950 representing a facilities fee of $41,400, and the sum of $27,600 representing a connection fee, and $1,950 representing a plan-check fee." On Pages 12, 13 and 15, all appropriate names shall be included. Mr. Casler asked for a letter stating that there will be no water con- nection fee charged to customers in Ponderosa Ranchos. The General Manager was directed by the Board to prepare a letter addressed to Placer County advising that upon payment of the appropriate fees by the developer and execu- tion of the development agreement, customers desiring to connect to the water system in Ponderosa Ranchos will not be charged any additional connection fee. Thereafter, Director Duffy moved that the Board direct President Huber to ex- ecute the development agreement between the District and Ponderosa Ranchos. The motion was seconded by Director Corbett. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. I PROJECT 81-1 - CONSIDERATION OF BIDS, POSSIBLE AWARD One bid, from Mountain Electric, was received for the deferred maintenance item Project 81-1. With respect to this work, the upsizing of Donner Trails pump and the installation of the third pump at Innsbruck, Director Duffy stated he felt District staff should be able to handle the project under the direction of the consulting Engineer. Director Maass reminded the board of the earlier direction to contract the work out, and asked if the Dirwton. wished to re- verse that decision. 10/19/81 pg. 4 After some discussion, Director Kuttel moved that the Board award the bid for the deferred maintenance Project 81-1 to Mountain Electric in the amount of $41,570. Director Corbett seconded the motion. ROLL CALL: Corbett, aye; Duffy, no; Kuttel, aye; Huber, absent; Maass, aye. SO MOVED. I Dituctor Duffy again stated he felt the District employees should be able to do the deferred maintenance work, and asked for an investigation as to why it is not possible. MARTIS VALLEY SUBSTATION - DISCUSSION AND POSSIBLE DIRECTION RE FEEDER LINES Gene Holt advised that he has met with R. W. Beck and Associates relative to the feeder line designs. They will be working closely with District Engineer Cook due to the nature of the river crossing and related engineering problems. Beck has suggested undergrounding the lines to Highway 267. It was noted that the State Water Quality Control Board, Lahontan Region, has agreed to the oil absorption methods that have been proposed. It was further noted that R. W. Beck and Associates has sent out seven sets of the substation construction documents to prospective bidders. CONSIDERATION OF APPOINTING NEW CONSULTANT RELATIVE TO DEVELOPMENT OF SMALL HYDROELECTRIC PROJECTS; POSSIBLE ACTION AND/OR DIRECTION The District has received advice from the Federal Energy Regulatory Com- mission to proceed with efforts towards developing Boca Dam. General Manager Holt recommended that the District discontinue Tudor Engineering's consulting services, and authorize James Hansen and Associates to proceed on the Boca feas- ibility study efforts so as not to lose the preliminary permit. I After brief discussion. Director Duffy moved that the Board employ James Hansen and Associates as consultants relative to hydroelectric development at Boca Dam. The motion was duly seconded. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. Alter review of the draft. Director Duffy moved that the Board adopt Reso- lution No. 8173 authorizing execution and submittal of the U. S. Department of Energy licensing loan agreement with respect to the Boca hydroelectric project. Director Corbett seconded the motion. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. Ken Peters of Hansen and Associates advised that the TDPUD has been al- located two megawatts of power by the Western Power Administration; negotia- tions relative to wheeling will commence the first part of January, 1982, so a workshop meeting should be scheduled soon, he noted. Mr. Peters presented a statement and noted that, according to his records, his firm has over expended the presently authorized work order for preparing the application for a power allocation from WAPA. CONSIDERATION OF RESOLUTION ACCEPTING AIRPORT WELL PROPERTY It was noted that the landscaping surrounding the Airport facilities are on Truckee Tahoe Airport District property and will be maintained by their staff. District Engineer Cook advised everything is in order, and recommended the property upon which the Airport facilities are located be accepted. I Director Corbett moved, and Director Kuttel seconded, that the Board adopt Resolution No. 8174 accepting a grant deed for the Airport Well property from Dart Industries, Inc. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. i'lRl-; F: :>W TESTING - DISCUSSION AND POSSIBLE DIRECTION Brief mention was made of the fire flow testing report provided by Dan Cook at the October 5th Board meeting. The program, conducted by a two-man team from Oook kMOOiAtMi had a three-fold purpose: 1) to find and repair defective hydr nits; .) determine the strength of the system and expose inap- propriate vilvmg or other malfunctions; 3) determine fire flows that can be attained at a residual pressure of 20 pounds per square inch to assist the Fire District in determining whether or not a proposed development can meet 10/19/81 pg. 5 the fire flow requirements set forth in the Truckee Fire Protection District ordinances. REVIEW OF SUPERVISOR SUTTON'S MEMORANDUM DATED 10/5/81 - POSSIBLE DIRECTION After a review of Supervisor Sutton's memorandum, Director Duffy moved that the Board authorize the President to convey the Board's support of the continuation of the "hot line" phone service to Nevada City from Truckee. Director Corbett seconded the motion. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. Director Corbett moved that President Huber also be authorized to com- municate the Board's desire for the continuation of Planning Commission and Board of Zoning Administration meetings in Truckee when Truckee development is the issue. The motion was seconded by Director Duffy. ALL AYE BY VOICE VOTE. SO MOVED. I REVIEW AND POSSIBLE DIRECTION RE EAST TRUCKEE PLANNING UNIT FACILITIES PLAN District Engineer Cook advised that a summary of the entire East Truckee Planning Unit Facilities Plan will be ready for Board review at the November 2nd meeting. RACICH ANNEXATION - REVIEW OF DOCUMENTS AND POSSIBLE DIRECTION AND/OR ACTION At the next Board meeting, Mr. Cook indicated he would present the en- vironmental assessment and other documents necessary to initiate the Racich annexation. REVIEW OF RESOLUTION NO. 8135 RE PAYMENT OF EXPENSES FOR AUTHORIZED DISTRICT BUSINESS - CONSIDERATION OF AMENDING POLICY It was decided that an amount for training and seminar attendance would be included on the 1982 budget. Modification or rescision of Resolution No. 8135 is to be placed on the agenda for the first meeting in January. REVIEW OF DRAFT ELECTRIC AND WATER BUDGET FOR 1982 I Mention was made that the General Manager had presented the draft 1982 operating budget forecast for both the Water and Electric Departments. Mr. Cook's report, dated today, included a proposed 1982 budget for the Water Department. The Chairman directed that a review of the drafts be placed on the October 26th workshop meeting agenda. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF THE CEC ANEMOMETER LOAN AGREEMENT After a brief review of the draft, Director Duffy moved that the Board idopt Resolution No. 8185 authorizing execution of the California Energy Com- mission Anemometer Loan Agreement. Director Corbett seconded the motion. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. ENGINEER'S REPORT FHK - Truckee Crossroads - status report re overhead water lines District Counsel Simon noted an agreement has been prepared relative to the problem with the-overhead water lines in the small shops located at Truckee Crossroads and has been forwarded to Fred Katz for execution. District Engineer Cook briefly recapped the situation. Thereafter, Director Maass directed that the matter be put over to closed session. I TRUCKEE CROSSROADS It was noted that construction of another building is underway at Truckee Crossroads. There is a construction trailer present, an! also a trailer housing Sierra Travel (future occupant of the building). The Biird directed the Gen- eral Manager to check out the power hook-up to Sierra Travel. It was believed that an occupancy permit has not been issued by the County. 10/19/81 pg. 6 ft I I COMMERCIAL ROW BACK ALLEY Director Maass noted the displeasure of Robert Herhusky, owner of Robert's at Truekee, with the recently installed remote read-out meter. Mr. Herhusky feels, Director Maass stated, that the meter could have been located in such a manner as not to detract from the appearance of the building. Mr. Holt was asked to contact Mr. Herhusky and try to resolve the situation to everyone's satisfaction. Director Maass also requested that the Manager talk to the PUD crew about good public relations. DISTRICT COUNSEL'S REPORT District Counsel Simon advised that a ruling in favor of the District had been made in the Garbutt case (copy attached). After the final judgment is received, the matter is to be brought to the Board for determinations as to how to accomplish enforcement of the denied access. CLOSED SESSION There being no correspondence or Planning Department Notices of any import, the meeting was adjourned to closed session at 10:40 P.M. President Huber re- turned to the meeting at approximately 10:55 P.M. RETURN TO PUBLIC SESSION The meeting was returned to public session at 11:55 P.M. There was no action or direction as a result of closed session. CORRESPONDENCE President Huber referred to a letter recently received by the District from the Forest Service having to do with provision of water at Granite Flat Campground. She suggested that this may be an opportunity for the District to obtain rights to Sawtooth Springs, and asked that the matter be placed on the November 2nd meeting agenda. PLANNING DEPARTMENT NOTICES Brie! Ly mentioned was the proposed "Sunatone" development to be located in the Cold Stream area (Placer County). lUKNMENT Director Maass moved, .md Director Duffy seconded, Lli.it the meeting be idjourned it I2i00 A.M. so MOVED BY CONSENSUS. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By ,1^; I *- At »- President .wo, /S '<.*,., I Susan M. Craig, Deputy District Clerk 10/19/81 pq. 7 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BILL FOR BOARD APPROVAL - October 14, 1981 I Squaw Valley USA Travel - Flight to Columbia, South Carolina for employees to attend computer school (Chapman, Marsh & Pomponio) S 1,902.00 I I